SandRemovalReplacementChanging.pdf

This is a technical reference document and request for proposals issued by the City of Plant City, Florida, for sand and sludge management services at the Water Reclamation Facility located at 1500 Victoria Street. The City seeks responsible vendors to provide comprehensive sand filtration maintenance, sludge management, and facility cleaning services on an as-needed basis through individual work orders. The scope of work includes mobilization and demobilization, pressure washing and cleaning of aeration basins and clarifiers, grit removal and hauling, sludge pumping and hauling, sludge testing, removal of existing sand media, supply and installation of new approved sand, and disposal of removed sand in compliance with applicable regulations. Proposals must be submitted electronically through the City's e-Procurement Portal by March 26, 2026, at 2:00 p.m. local time and shall not exceed fifteen pages, with a question submission deadline of March 16, 2026, at 5:00 p.m. The resulting contract will commence upon issuance and extend for an initial three-year term with the possibility of two additional one-year renewal periods at the City Manager's sole discretion.

Pricing shall be submitted on a unit cost basis for all line items, with mobilization and demobilization established at a fixed $50,000 lump sum and all other items requiring unit pricing for measurement and payment purposes. For renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate at any time with thirty days' notice. No set-aside designations or disadvantaged enterprise restrictions are identified. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability and Property Damage Insurance of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, all naming the City as an additional insured. Respondents must provide three comparable project references and five similar project experiences within the past ten years, all required Florida State Contractor's Licenses and certifications, detailed resumes for project management personnel, organizational charts, equipment lists, and comprehensive safety plans. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup.