SandFilterCell_Figure1.pdf

This is a technical specification document related to a Request for Proposals issued by the City of Plant City, Florida for sand and sludge management services at the Water Reclamation Facility located at 1500 Victoria Street. The RFP (No. 26-008UO-HK-RFP) solicits comprehensive maintenance and management services on an as-needed basis, including mobilization and demobilization, pressure washing of aeration basins and clarifiers, grit removal and hauling, sludge pumping and testing, removal of existing sand media, and supply and installation of new approved sand with proper disposal of removed materials in compliance with applicable regulations. Proposals must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m. local time, with a question submission deadline of March 16, 2026 at 5:00 p.m. The resulting contract will commence upon issuance for an initial three-year term with two optional one-year renewal periods at the City Manager's discretion.

Pricing shall be submitted on a unit cost basis for all line items with mobilization and demobilization established as a firm $50,000 lump sum, while all other services require unit pricing based on actual work performed and verified through certified weight tickets and flow meter readings. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate with thirty days' notice or delete contract portions at will. Contractors may request fee adjustments during renewal periods with ninety days' notice supported by Consumer Price Index documentation, capped at four percent maximum increases. No specific total contract value or budget range is disclosed in the solicitation. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability with minimum $1,000,000 per occurrence limits, and Commercial Automobile Liability of $500,000, all naming the City as additional insured with primary coverage.