SandFilterCell_Figure1.pdf

This is a technical specification document (Figure 1) supporting a Request for Proposals issued by the City of Plant City, Florida for sand and sludge management services at the Water Reclamation Facility located at 1500 Victoria Street. The RFP (No. 26-008UO-HK-RFP) seeks comprehensive facility maintenance services on an as-needed basis, including mobilization and demobilization, pressure washing of aeration basins and clarifiers, grit removal and hauling, sludge pumping and testing, and removal and replacement of sand media. Proposals must be submitted electronically through the City's e-Procurement Portal by March 26, 2026 at 2:00 p.m. local time, with a question submission deadline of March 16, 2026 at 5:00 p.m. The resulting contract will commence upon issuance for an initial three-year term with two optional one-year renewal periods at the City Manager's discretion.

Pricing shall be submitted on a unit cost basis for all line items, with mobilization and demobilization fixed at a $50,000 lump sum and all other services requiring unit pricing for measurement and payment. For renewal periods, contractors may request fee adjustments supported by Consumer Price Index documentation, limited to four percent maximum increases. The procurement does not identify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Contractors must maintain comprehensive insurance coverage including Workers' Compensation and Commercial General Liability of at least $500,000 per person and $1,000,000 per occurrence. The contract is non-exclusive with no minimum work guarantee, and the City reserves the right to terminate with thirty days' notice or delete portions of the contract at will. Specific total contract value is not disclosed; costs are based on actual work performed as verified by certified weight tickets, flow meter readings, and approved testing procedures.