sample_invoice_#4.pdf

This is a sample invoice document related to Volusia County's Invitation for Bid (IFB) #26-B-06JJ for lift station maintenance and repair services. The procurement encompasses comprehensive maintenance and repair services for 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps distributed across multiple county facilities in cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation was released on October 15, 2025, with written questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. The contract will be awarded for an initial three-year term with two optional one-year renewal periods contingent on mutual agreement and County Council approval. Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Maintenance requirements include quarterly inspections of pumps, float systems, alarm systems, and electrical components, along with annual tasks such as tank washing, motor testing, and sediment trap cleaning. Service response times are established at 48 hours for routine calls and 4 hours for emergency calls.

Pricing will be evaluated based on total maintenance costs with unit prices for quarterly maintenance, annual maintenance, site cleanings, lift station pump-outs, and labor services. The County reserves the right to adjust pricing for changes in wages, fuel, and materials throughout the contract term. Contractors must provide a percentage discount for replacement parts and submit a Prime/Subcontractor Form detailing all proposed subcontractors, their disciplines, and work percentages. Required insurance coverage includes $1,000,000 per occurrence and $2,000,000 general aggregate for commercial general liability, with auto liability coverage of $1,000,000 combined single limit. The procurement does not specify explicit set-aside designations for disadvantaged enterprises. The County maintains flexibility to add or remove locations and services during the contract term, allowing for adjustments to the scope of work based on operational needs.