sample_invoice_#3.pdf

This is an invoice document related to Volusia County's Invitation for Bid (IFB) #26-B-06JJ for lift station maintenance and repair services. The procurement covers maintenance, repair, and potential replacement services for 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps across multiple county facilities in cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation was released on October 15, 2025, with questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. The contract is structured for an initial three-year term with two optional one-year renewal periods, contingent on mutual agreement and County Council approval. Service response requirements include 48-hour response for routine service calls and 4-hour response for emergency calls. Maintenance obligations include quarterly tasks such as inspecting pumps, float systems, alarm systems, and electrical components, as well as annual tasks including tank washing, motor testing, and sediment trap cleaning.

Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. The pricing evaluation is based on total cost of maintenance with unit prices for quarterly and annual maintenance, site cleanings, lift station pump-outs, and labor services, subject to potential price adjustments for changes in wages, fuel, and materials. Contractors must provide a percentage discount for replacement parts. Required insurance coverage includes $1,000,000 per occurrence and $2,000,000 in general aggregate for commercial general liability, and $1,000,000 combined single limit for auto liability. All contractors must submit a Prime/Subcontractor Form detailing proposed subcontractors, their disciplines, and work percentages. The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises, and the County reserves the right to add or remove locations and services during the contract term.