sample_invoice_#1.pdf

This is an Invitation for Bid (IFB) document for Volusia County, Florida, seeking contractors to provide comprehensive maintenance, repair, and replacement services for 29 lift station locations containing 35 tanks and 61 pumps, including 19 E-One pumps distributed across multiple county facilities in cities including Daytona Beach, DeBary, Port Orange, Ormond Beach, and DeLand. The solicitation was released on October 15, 2025, with written questions due by November 5, 2025, and final bid responses required by November 19, 2025, at 3:00 PM. The contract term is three years with options for two additional one-year renewals, contingent on mutual agreement and County Council approval. Maintenance services include quarterly inspections of pumps, float systems, alarm systems, and electrical components, as well as annual tasks such as tank washing, motor testing, and sediment trap cleaning. Service response requirements include 48-hour response times for routine calls and 4-hour response times for emergency service calls.

Qualified contractors must hold one of three specific Florida licenses: Certified Plumbing Contractor, Underground Utility Contractor, or Electrical Contractor. Pricing evaluation is based on total maintenance costs with unit prices for quarterly maintenance, annual maintenance, site cleanings, lift station pump-outs, and labor services, with provisions for price adjustments based on wage, fuel, and material changes. Contractors must provide a percentage discount for replacement parts and carry comprehensive insurance coverage, including $1,000,000 per occurrence and $2,000,000 general aggregate for commercial general liability, plus $1,000,000 combined single limit auto liability coverage. The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must submit a Prime/Subcontractor Form detailing all proposed subcontractors, their disciplines, and work percentages. The County reserves the right to add or remove locations and services during the contract term, providing operational flexibility.