SABER II 2020 SOW (FINAL 20FEB2020).pdf

STATEMENT OF WORK

Project 1092955

SIMPLIFIED ACQUISITION OF BASE ENGINEER

REQUIREMENTS II (SABER II)

ROBINS AIR FORCE BASE, GEORGIA

OFFICE OF THE BASE CIVIL ENGINEER

(14 FEB 2020)

SABER II STATEMENT OF WORK

14 FEBRUARY 2020

Table of Contents Table of Contents

ABBREVIATIONS

1 Project Description

2 Work by the Government

3 Technical Support Capabilities

4 In-House Work Force

5 Performance Capabilities

6 Subcontractor Management

7 Cost Estimating Requirements

8 Commencement, Prosecution, and Completion of Work

9 Liquidated Damages

10 Construction Requirements

11 Quality Control

12 Contractor Office/Storage Location

13 Equipment on Site

14 Communication

15 Availability of Utility Services

16 Temporary Utilities

17 Hours of Work

18 Record Drawing Job Site Verification

19 Material Submittals/Shop Drawings

20 Welding Permits

21 Special Requirements for Excavating Around Existing Utilities

22 Testing of Materials

23 Pre-Final and Final Inspection

24 Warranty

25 Government Furnished Equipment/Materials

26 Turn-in Procedures for Government Salvage and Excess Property

27 Scheduling Work

28 Occupancy

29 Coordinating with Government Activities

30 Noise Control

31 Construction Site Maintenance

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32 Safety and Health

33 Safety Assurance

34 Explosive Operated Hand Tools

35 Elevated Work Areas

36 Energy Requirements

37 Green Procurement Program

38 Environmental Protection

39 Hazardous Chemical and Petroleum Spill Prevention

40 Ozone Depleting Substances (ODS)

41 Asbestos/Lead Removal

42 Contractor Parking

43 Transportation of Construction Equipment

44 Security Requirements

45 Unauthorized Reconnaissance

46 Elevators

47 Protection of Natural and Cultural Resources

48 Smoking in Robins AFB Facilities

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ABBREVIATIONS

78 CEG/CENME 78th Civil Engineer Group, Execution Support Section A/E/C Architect/Engineer/Contractor AF Air Force AFB Air Force Base AFSC/PZIOC 78th Contracting Squadron AFI Air Force Instructions AFMC Air Force Materiel Command ASHRAE American Society of Heating, Refrigerating, and Air-Conditioning

Engineers BCE Base Civil Engineer CA Contract Administrator CADD Computer-Aided Drafting/Design CD Compact Disk CMA Controlled Movement Area COMSEC Communication Security CPM Contractor’s project manager CE Civil Engineer CFR Code of Federal Regulations CO Contracting Officer DD Department of Defense DOD Department of Defense DODI Department of Defense Issuances DOE Department of Energy DWG Drawing EISA Energy Independence and Security Act EM Engineering Manual EMOH Environmental Management and Occupational Health EMSEC Emission Security Program EO Executive Order EPA Environmental Protection Agency ETL Engineering Technical Letter FAR Federal Acquisition Regulation FEMP Federal Energy Management Program FPE Fire Protection Engineer FSO Facility Security Officer FOD Foreign Object Damage FOIA Freedom of Information Act Program FOPR Fair Opportunity Proposal Request FOUO For Official Use Only GFI Ground Fault Circuit Interrupters GSA General Services Administration IAW In Accordance With IDIQ Indefinite Delivery, Indefinite Quantity IESNA Illuminating Engineering Society of North America LD Liquidated Damages

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LPD Lighting Power Density MSDS Material Safety Data Sheets NICET National Institute for Certification in Engineering Technologies NEC National Electric Code NFPA National Fire Protection Association NTP Notice to Proceed ODS Ozone Depleting Substances OSHA Occupational Safety and Health Administration OPSEC Operation Security Instructions PDF Portable Document Format PM CE Project Manager QC Quality control QCM Quality control manager QCP Quality Control Plans RAFB Robins Air Force Base RAMS Random Antiterrorism Measures RCRA Resource Conservation & Recovery Act SABER Simplified Acquisition of Base Engineering Requirements SATE Info Protection Security Awareness, Training, and Education Program SOW Statement of Work T.O. Task Order US United States

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1 Project Description

1.1 This is a Simplified Acquisition of Base Engineer Requirements II (SABER II) indefinite delivery, indefinite quantity contract (IDIQ) for a wide variety of individual construction efforts at Robins AFB, GA. Each construction project will be awarded by an individual Task Order (T.O.) issued against the basic contract and specifying work in support of equipment installation and real property maintenance, repair, alteration, and new construction. The typical scope of a T.O. will be minor and non-complex in nature, requiring minimum design and utilizing multiple skill sets. The typical total value of T.O. will range from $2k-$1.0M. The Base Civil Engineer (BCE) will identify construction tasks required to complete each specific job and the Contracting Office (CO) will issue Fair Opportunity Proposal Requests (FOPRs) and award individual T.O.s to the contractor to complete those jobs. It is anticipated that the majority of the T.O.s will be awarded based on competition:

however, the Government reserves the right to award T.O.s in accordance with FAR 16.505b. The contractor shall furnish all materials, equipment and personnel necessary to manage and accomplish the work unless otherwise directed by government, and/or as provided for in Section 25, Government Furnished Materials.

The contractor shall also maintain an “in-house” work force for work at Robins AFB in addition to management staff and subcontractors pool (Ref. Sec 4 and Sec.

5).

1.2 The contractor must provide sufficient technical support and project management to assure quality and completeness of drawings, accuracy of estimates; accommodate a number of concurrent “active” projects; provide flexibility of management staff, in-house work force, and subcontractor pool to handle rapid increases in work volume, perform according to schedule, process submittals in a timely manner; and present a professional demeanor.

2 Work by the Government

2.1 The Government reserves the right to accomplish work, the same type or similar work as contracted for herein, using Government or other contractor work forces, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3 Technical Support Capabilities

3.1 The contractor’s technical capabilities are of utmost importance. Areas of required technical competence shall include, but are not limited to architectural, structural, mechanical, electrical, fire protection, civil; and drafting capabilities. Fire protection, includes but is not limited to, detection system installation, sprinkler system installation emergency lighting, fire doors, fire-rated walls, interior finish ratings, and fire extinguishers. The contractor’s written plan for each T.O. must comply with the requirements of all building codes listed in Section 10 and the SABER II Technical Specification. Technical accuracy will remain a requirement of the Contractor.

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3.2 The contractor will be given an Initial Statement of Work (SOW) outlining requirements/concepts for each T.O. The contractor will then be responsible for further development of the Government’s concept to a point where his/her final submittal clearly indicates the proposed method of accomplishing the work, as well as the description, size, and location of all proposed elements of the work. The contractors are expected to use recognized industry standard practices in determining his/her proposed materials and methods, unless otherwise specified by the Government. In each T.O. Final Construction Package, the contractors shall furnish the information as a MINIMUM:

3.2.1 Projects over $250K (as applicable):

3.2.1.1 Demolition Plan

3.2.1.2 Site Plan

3.2.1.3 Landscape Plan

3.2.1.4 Floor Plan

3.2.1.5 Elevations

3.2.1.6 Mechanical HVAC and Plumbing Plans

3.2.1.7 Electrical Plan

3.2.1.8 Reflected Ceiling Plan

3.2.1.9 Roof plan

3.2.1.10 Erosion, Sediment, and Pollution Control Plan

3.2.1.11 Schedules – Finishes and Equipment

3.2.2 Projects under $250 (as applicable):

3.2.2.1 Demolition Plan

3.2.2.2 Construction Plan

3.2.2.3 Site Plan

3.2.2.4 Floor Plans

3.2.2.5 Mechanical HVAC and Plumbing Plans

3.2.2.6 Fire Detection Suppression Plan

3.2.2.7 Electrical Plan

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3.2.2.8 Reflected Ceiling Plan

3.2.2.9 Landscape Plan

3.2.2.10 Erosion, Sediment, and Pollution Control Plan

3.2.2.11 Schedules – Finishes and Equipment

3.2.2.12 All written plans and support data necessary to support estimate/proposal

3.3 As-Built Drawing Standards: All final drawings must be in accordance with 78th Civil Engineer Group Drafting Standards (latest version). In cases not addressed in these standards, recognized industry standards and practices shall be used. All drawing sheet title blocks listed in the Robins AFB Drafting Standards are available in *.DWG format upon request. Drawings will be a standard “D” size, 22”x34”, heavy weight white bond paper. One electronic copy using latest version of AutoCAD™ and one (1) multi-page PDF must be submitted in addition to the hard copy drawings. If multiple sheets are in a file, the SABER II Contractor must provide information on which layers are to be visible (e.g. On, Thawed) to create each sheet. If drawings are X- Referenced, files will be bound prior to submittal (e.g. X-REF, BIND). Drawings will be saved using AutoCAD™ defaults. Fonts to be used are standard AutoCAD™ installed fonts. AutoCAD™ drawings shall be produced by a certified AutoCAD™ technician, and their certification shall be provided for acceptance prior drawing production. All drawings will be 100 percent (100%) purged and audited. Layering will conform to A/E/C CADD Standards.

Any other drawing information such as specifications, tables, charts, schedules, and graphs shall be supplied compatible with Microsoft Office™ product software, latest versions. CD-ROM/DVD is the only acceptable media for turn-in of electronic files with file naming conventions as noted in 78 CEG/CENME Standards.doc. Provide As-Built drawings at the completion of each T.O.

4 In-House Work Force

4.1 The contractor’s in-house work crew is critical. Trades required include, but are not limited to, licensed electricians, licensed plumbers and experienced lead carpenters.

Consideration should be given to providing craftsman skilled in a breadth of aspects of their trade. For example, lead carpenters experienced in framing and finish work are preferred. The in-house work force must be capable of remodeling/renovation type work requiring multi-skilled personnel. The in-house work force is expected to accomplish 10-15% of the T.O.s.

4.2 The contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest.

Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD 5500.7 The contractor shall not employ any person who is an employee of the Department of the Air Force if such

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employment would be contrary to the policy in AFI 64-106.

4.3 The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the contractor’s ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

5 Performance Capabilities

5.1 As a minimum, the contractor shall maintain the following management and technical support personnel at Robins AFB throughout the duration of this contract for work exclusively on SABER II T.O.s. Sufficient number of management and technical support personnel must be maintained at Robins AFB to meet the following requirements:

5.1.1 Contractor’s Project Manager (CPM) - Provide overall contract management of the prime contract to include subcontract purchasing and administration, contractor review of material submittals and shop drawings, full authority to develop price proposals, negotiate, sign award/modification paperwork, supervise individual project superintendents, attend all joint CO/CE/PM/contractor status meetings as well as pre-performance site visits, pre-final and final inspections. CPM shall be available during normal duty hours within one hour after notification to meet with the Contract Administrator (CA) at a location selected by the CA. Must have previous experience as primary manager of a SABER II contract or general contracting firm engaged in similar multiple discipline commercial construction projects. CPM must also possess experience managing subcontractors.

5.1.2 Cost estimator - Provide estimating and negotiating support with experience in development of detailed quantity take-off and cost estimates for multi-discipline commercial construction projects. Primary estimator/negotiator must have previous experience in detailed (line-item) cost estimation, including computer estimation using industry-standard software.

5.1.2.1 Depending on project load, multiple cost estimator may be required.

5.1.3 Site superintendent - Provide on-site superintendence for all active T.O.s.

The superintendent shall be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades. Site supervision shall include daily visits to each active project site, submission of detailed biweekly progress reports for each T.O., scheduling and coordination of subcontractors and material suppliers, and attendance at all

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pre-performance site visits, pre-final, and final inspections.

Superintendents shall have experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. One week prior to the start of work, the contractor shall identify on a weekly status report to the contracting officer, or designated representative, the name of the individual to serve as project superintendent.

5.1.3.1 Depending on project load, multiple Superintendents may be required.

5.1.4 Quality control manager (QCM) – Provide quality control management for all active T.O.s. QCM shall conduct a minimum of once daily site visits to each active project site to ensure full compliance with all safety and fire protection requirements, verification that the work and materials in place and stored on site are in accordance with the approved As-Built drawings, shop drawings and material submittals. If there are problems at the site during construction the QCM shall conduct additional site visits as necessary to correct any problematic construction issues that arise. QCM shall submit field notes recording activities at each project site, prepare weekly quality control reports, and attend all pre-final and final inspections. QCM shall have experience and extensive knowledge in Quality Control Management of multidiscipline construction projects to include but not limited to all aspects of fire protection systems installation.

5.1.4.1 Depending on project load, multiple QCMs may be required.

5.2 Drafting support must be capable of producing accurate and complete proposal and As-Built drawings for several T.O.s simultaneously within the time and constraints specified in section 8, “Commencement, Prosecution, and Completion of Work”.

5.3 As a minimum, the contractor shall maintain the following in-house work force personnel at Robins AFB throughout the duration of this contract for work exclusively on SABER II T.O.s.

5.3.1 Licensed Electricians capable of working multi-skilled projects as well as independent electrical work. Must be able to direct work of other electricians. Must maintain license currency during duration of contract.

5.3.1.1 Depending on project load, multiple Licensed Electricians may be required.

5.3.2 Licensed Plumbers capable of working multi skilled projects as well as independent plumbing work. Must be able to direct work of other plumbers. Must maintain license currency during duration of contract.

5.3.2.1 Depending on project load, multiple Licensed Plumbers may

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be required.

5.3.3 Experienced Lead Carpenters capable of working multi skilled projects as well as independent carpentry work. Must be able to direct work of other carpenters.

5.3.3.1 Depending on project load, multiple Experienced Lead

Carpenters may be required.

5.4 Submit all names and qualifications for CPM(s), Cost Estimator(s), Site Superintendent(s), QCM(s), Licensed Electrician(s), Licensed Plumber(s), Experienced Lead Carpenter(s), to be approved by the CO’s Technical Representative. Any personnel changes shall be submitted for approval by the CO’s Technical Representative.

6 Subcontractor Management

6.1 Offeror must detail the procedures to be used for effective management of subcontractors. Specific methods for implementing these procedures must be provided. Offeror will provide proposed methods for minimizing delays from subcontractors and insuring prompt payment to subcontractors within 30 days of subcontractors invoice submittals.

7 Cost Estimating Requirements

7.1 Estimate and Price Proposal Requirements:

7.1.1 Each estimate the contractors submit becomes the property of the Government. The contractors are encouraged to thoroughly investigate the requirements of each T.O. and include those costs into the estimate.

After award of a T.O. there will be no modifications to compensate the contractor for line items accidentally excluded. Conversely, there will be no modifications to extract items inadvertently included. The contractors will not insert non-relevant or duplicate items.

7.1.2 Price proposals for FOPRs will include a bid schedule and a construction breakdown of work to be accomplished showing individual specification divisions, and an overall total price on an AF Form 3052. Individual line item prices are not required. The construction breakdown of work to be accomplished categories for the AF Form 3052 will match the Unified Facilities Guide Specifications (UFGS) (www.wbdg.org) forty-eight division format.

7.1.3 To increase transparency between the Government and the Contractors, the Government has the right to request for additional information in regards to the individual specification divisions used by the Contractor when creating the price proposal.

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8 Commencement, Prosecution, and Completion of Work

8.1 Projects under this contract will be classified as routine or emergency and the contractors shall respond accordingly.

8.1.1 For emergency work, contractors shall respond to the Government’s requirements by arriving at the job site within 24 hours of notification, including weekends and holidays, prepared to commence work immediately and upon verbal approval/direction of the CO. Emergency work shall consist of major utility damages or outages, mission essential requirements (IAW DODI 302037) or damage to mission critical facilities and/or equipment and shall be subject to routine work procedures.

8.1.2 For routine work, contractors will be required to conduct a site-visit with CE representatives within 5 working days of receiving an initial RFP/SOW and providing a complete proposal within 7 calendar days for projects under $250K and 14 calendar days for project over $250K of the site visit.

8.2 Contractor shall be required to commence a T.O. at the time specified in the NTP, prosecute the work, and complete the entire work within the performance time specified on the T.O.

8.3 For each individual T.O. awarded, the contractors shall provide Progress Schedules and Status Reports.

8.3.1 Progress Schedule: Required for all T.O.s over $250K or with performance periods over 60 days (i.e. 61 days or more). Progress shall show the total T.O. schedule broken into individual items of work. The schedule shall show the percentage of completion at the close of each reporting period. This percentage shall be based on percentage of physical completion of the work. The Contract Progress Schedule (AF Form 3064) shall be submitted within 5 calendar days after the date of receipt of Notice to Proceed (NTP) for each individual T.O.

8.3.2 Status Reports: The Contractor shall prepare and submit a Weekly Project Status reports for all outstanding T.O.s. The report shall be provided to the Contracting Officer on the first working day of each week. The report shall tell whether the T.O. as a whole is on, ahead of, or behind schedule.

If a T.O. is behind schedule, the Contractors shall explain what actions will be taken to regain the schedule and provide an amended schedule.

The report shall include a description of problem areas, delaying factors and their impact, and an explanation or corrective actions taken or proposed. Any events that occurred during the report month shall also be detailed. Reference data item description DI- MGMT-80368/T.

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T.O #, Job Description

Project # Sub- Contractor

Gov't Rep

Superintendent Award

NTP

Date

Award Amount

Scheduled Start Date

Contract Days

Required Completion

Date

Anticipated Completion

Date

Completed to Date

Billed to Date

Last Billing Date

Date 100% Paid

Comments

5001 / B.

301 Repair / Replace Doors

000000W ABC Sub-contractor

14- Jun-06

$20,000.00 12-Jul-06 90 14-Sep-06 100% 100% 2-Oct-

16-Oct-

5002 / B.

169 Replace 4 Personnel Doors

000001W ABC Sub-contractor

20-Jul-

$15,000.00 21-Aug-06 90 20-Oct-06 100% 100% 5-Sep-

22-Sep-

5003 / B.149 Install Sliding Gate

000002W ABC Sub-contractor

4-Aug-

$15,000.00 21-Aug-06 90 2-Nov- 06 100% 100% 16-Oct-

7-Nov- 06

8.3.3 Costs for development/providing progress schedules and status reports are included in the Contractor’s cost proposal and will not be paid separately.

8.4 The period of performance is the period between T.O. NTP and the time all work under the T.O. is complete. Period of Performance will be negotiated for each T.O.

At the government’s option, it may choose to specify a two-stage performance period. For example, separating material lead-time from construction days can considerably decrease the length of time occupied buildings are inconvenienced by construction.

8.5 Progress meetings will be conducted weekly with the CO and/or designated representative and CPM. Meetings may require corporate management representation at the CO’s discretion.

8.6 Quarterly Progress Meetings will be conducted with the CO and/or designated representative and Contractor’s Corporate Management Representative to review the quarterly progress. This shall include construction schedules, safety reports, environmental reports and all other pertinent project information.

9 Liquidated Damages

9.1 Noncompliance Impacts: Any contractors’ costs resulting from noncompliance with these requirements are the sole expense of the contractor. Noncompliance shall not be cause for contract extensions or other considerations, but they may be cause for the Government to charge the contractor for liquidated damages for all negative impacts upon the Government.

10 Construction Requirements

10.1 All construction under this contract shall comply with the latest edition of the following Building Codes, the SABER II Technical Specifications, standards, and applicable publications unless the CO directs the contractor otherwise. The CO prior to construction start- up must approve any exception in writing.

10.1.1 International Building Code, latest edition

10.1.2 International Mechanical Code

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10.1.3 International Plumbing Code

10.1.4 Manual of Erosion and Sediment Control in Georgia

10.1.5 Green Procurement Program Requirements, latest edition

10.1.6 NFPA 70 National Electrical Code, latest edition

10.1.7 NFPA 54, National Fuel Gas Code, latest edition

10.1.8 NFPA 101, Life Safety Code, latest edition

10.1.9 NFPA 1, Uniform Fire Code, latest edition

10.1.10 ADAAG, Americans with Disabilities Act Accessibility Guidelines

10.1.11 UFAS, Uniform Federal Accessibility Standards

10.1.12 MIL-HDBK-1190, Facility Planning and Design Guide, Part II

10.1.13 UFC 3-600-01 Fire Protection for Facilities Engineering, Design, and Construction

10.1.14 NFPA 70E National Electric Safety Code latest edition

10.1.15 USAF Force Protection Standards

10.1.16 All National Fire Codes, latest edition

10.1.17 EM 385-1-1, US Army Corps of Engineers Safety Manual, latest edition

10.1.18 Robins AFB Base Facility Standard

http://www.robins.af.mil/shared/media/document/AFD-140425-022.pdf

10.1.19 Robins AFB Architectural Compatibility Standard

10.1.20 Unified Facilities Guide Specifications

10.2 The contractors shall maintain or have access to these documents at his/her SABER II office for use during the term of this contract.

10.3 Unless otherwise stated in the SOW or drawings, the contractor’s construction work shall comply with the Robins AFB Base Facility Standards and Architectural Compatibility Standards, available for reference upon request to the office of the Base Civil Engineer. Always refer to the latest version available at the time of negotiation of each T.O.

10.4 If there is a conflict between these codes and the SABER II Technical Specifications, the most stringent requirements shall apply unless waived in writing

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by the CO. The CO shall determine which requirement is the most stringent.

10.5 Contractors shall adhere to the Robins AFB interior/exterior paint policy when selecting interior/exterior paints. Policy letter and paint palette can be located in the Robins Base Facility Standards (https://www.robins.af.mil/Portals/59/documents/CE%20FacilityStandards/BFS% 202019.pdf?ver=2020-01-13-150949-563). If you are unable to download the current Robins Base Facility Standards request an electronic copy through the CO and/or designated representative.

10.6 Where appropriate or required by executive order/Government regulation, the contractors shall install green procurement of environmentally preferable products as indicated in the U.S. EPA- designated CPG items. Federal agencies must reduce energy use, purchase energy-efficient products, increase the use of renewable energy, and conserve water. The contractors are required to buy products that comply with federal energy efficiency requirements, and plan to operate buildings to minimize energy. The Department of Energy’s Federal Energy Management Program (FEMP) and the Energy Star program create the product lists for this Green Procurement Program element. Energy conservation requirements affect all building construction, renovation and maintenance projects.

10.7 Where appropriate or required by executive order/Government regulation, the contractors shall install low flow water fixtures, includes toilet fixtures of 1.6 gallons and shower heads with a flow rate of less than 2.5 gallons per minute. The contractors are required to buy products that comply with federal energy efficiency requirements, and plan to operate buildings to minimize water consumption Water conserving product purchases mainly affect construction and renovation projects.

10.8 All new facility construction requires installation of a water metering device, as required by Permit to Operate Public Water System No. CG1530042 – Condition 14.

10.9 The Contractors shall comply with those portions of the Georgia Water Quality Control Act, the Federal Clean Water Act, and the Houston County Soil Erosion and Sedimentation Control Ordinance dealing with storm water emanating from construction projects involving the disturbance of one or more acres of land.

11 Quality Control

11.1 The Contractors shall provide a quality control plan that describes the offeror’s quality control program(s)/process(es). This plan should be broad enough to address all aspects of quality control, including responsibility for surveillance of work by both subcontractors and in-house quality control inspectors, process for acceptance, rejection, documentation and resolution of deficiencies for work performed by in-house work force or subcontractors, trend analysis, corrective action to identify poor performance by any work staff, and the plan for interface with Government project managers. This plan will become a compliance document

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upon contract award. This plan should include the amount of work to be inspected by the contractors and the frequency of inspections, with a minimum of once per day per job. This plan will remain in effect for the life of the contract. The government reserves the right to request any necessary changes to the QCP during the life of the contract.

11.2 The contractors bear full responsibility for quality control in all aspects of projects, from initial proposal through project completion.

11.3 The contractors will be required to institute a comprehensive Quality Control Program in order to insure that all materials and workmanship are in strict accordance with the provisions of the specifications and drawings.

11.4 Within 15 days of contract award, the contractors shall submit a Contract Quality Control Plan acceptable to the government prior to commencement of work. This Quality Control Plan shall address all phases of the Contractor’s planning and construction process to ensure all components of work meet required standards.

Individual Quality Control Plans will not be required for each T.O.

11.5 The Quality Control Plan specifically and exclusively relates to the acceptable completion of work and subsequent government inspections and approvals. It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of the SOW.

11.6 Quality Control Manager: The Quality Control Manager shall direct the execution of the Contractor’s Quality Control Plan with responsibility for administration of the plan and inspection of work. The Quality Control Manager shall be available during normal duty hours within 60 minutes after notification to meet with the Contracting Officer (CO) at a location selected by the CO.

12 Contractor Office/Storage Location

12.1 Office, storage and material lay-down area will NOT be made available for the Contractor’s use on Robins AFB, GA.

12.2 The Contractors shall provide facsimile machine, telephone number, and E-mail address at its office which may be reached during normal business hours and an emergency phone number for contact at all other times.

13 Equipment on Site

13.1 All contractors-supplied equipment is the sole responsibility of the contractors. The government is not liable for the theft, vandalism, or damage of any contractor’s supplies or equipment left on the job site. The contractors shall secure his materials and protect all equipment from damage.

13.2 Any equipment/material the contractors remove (and will reinstall as part of the job requirements) shall be the responsibility of the contractors. The contractors at

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his/her own expense shall replace all damaged material.

13.3 The contractors shall protect government equipment that is to remain in place within the area of contract operations against damage or loss. Equipment temporarily removed shall be protected, and if damaged be replaced with equal or better equipment.

14 Communication

14.1 The contractors shall provide and maintain a complete operable voice, two-way radio/telephone communication system for the following personnel:

14.1.1 Contractor’s Project Manager

14.1.2 Contractor’s Superintendent(s)

14.1.3 Contractor’s Quality Control Manager(s)

14.1.4 Other employees at contractor’s discretion

14.2 The contractors shall program radios, and ensure the system frequencies have been approved by the 78th Communications Squadron Frequency Manager, and the FCC license be posted by the contractor’s base station at all times.

14.3 A representative of the contractors shall be available by telephone 24 hours a day, 7 days a week for the duration of the contract.

14.4 The contractors shall train all the above listed personnel in standard radio operation and procedures.

15 Availability of Utility Services

15.1 Water: Subject to available supply, the Government, without charge to the Contractors from existing outlets and supplies will furnish reasonable amounts of potable water. Contractors shall reasonably conserve potable water furnished.

Contractors, at his/her own expense, shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

15.2 Electricity: Subject to available supply, the Government, without charge to the Contractors, will furnish reasonable amounts of electricity from existing outlets and supplies. Contractors shall reasonably conserve electricity furnished.

Contractors shall coordinate with CO or designated representative, and at its own expense, shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

15.3 Sanitary Provisions: Subject to available supply, the Government, without charge

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to the Contractors, will furnish reasonable connections to the sanitary sewer from existing outlets and supplies. Contractors shall coordinate with CO or designated representative, and at its own expense, shall install and maintain necessary temporary connections and distribution lines and shall remove the connections and lines prior to final acceptance of construction.

16 Temporary Utilities

16.1 Temporary Electric Wiring: Temporary electric wiring shall meet the requirements as established below and shall be installed, maintained, and removed by the Contractors at no expense to the Government.

16.2 Temporary Power and Lighting: The Contractors shall provide construction power facilities in accordance with the safety requirements of the National Electric Code, NFPA 70. The Contractors shall enforce the safety requirements of electrical extensions for the work of subcontractors. Skilled electrical tradesman shall accomplish work.

16.3 Construction Equipment: In addition to the requirements, temporary wiring conductors installed for operation of construction tools and equipment shall be either Type TW or THW contained in metal raceways or shall be hard usage or extra hard usage multi-conductor cord. Temporary wiring shall be secured above the ground or floor in a workman like manner and shall not present an obstacle to persons or equipment. Open wiring may only be used outside of building and then only in accordance with the provisions of the National Electric Code.

16.4 Circuit Protection: all 15- and 20- ampere outlets, which are not a part of the permanent wiring of the building or structure, shall have a ground fault circuit interrupters (GFI) for personnel protection. GFI shall be provided for extension cords and for all permanent receptacles that are not properly grounded.

16.5 The contractors shall adhere to the most stringent codes, regulations, etc.

16.6 No container of oil or oil related product 55 gallons or more may be used by the contractors on base property without prior approval of the Tank Manager or Tank Construction Inspector.

17 Hours of Work

17.1 Normal work hours shall be Monday through Friday from 7:30 A.M. to 4:30 P.M.

excepting days observed as Federal holidays as listed below:

17.1.1 New Year’s Day 1 January

17.1.2 Martin Luther King’s Birthday Third Monday in January

17.1.3 President’s Day Third Monday in February

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17.1.4 Memorial Day Last Monday in May

17.1.5 Independence Day 4 July

17.1.6 Labor Day First Monday in September

17.1.7 Columbus Day Second Monday in October

17.1.8 Veterans Day 11 November

17.1.9 Thanksgiving Day Fourth Thursday in November

17.1.10 Christmas Day 25 December

17.2 Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

17.3 The contractors may request to work on a weekend, after hours, or on a holiday.

This request must be submitted in writing to the CO a minimum of 48 hours prior to the requested date, with a description of the type of work to be accomplished on that date and which projects will be worked on. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours will not justify use of “other than normal hours” if work can be accomplished during normal work hours.

17.4 The Government’s request for the contractors to work outside of the normal work hours shall be included in labor costs for associated division pricing in the contractor’s proposal.

17.5 On certain occasions, Robins AFB may observe an unscheduled holiday for all personnel; participate in base-wide training exercises, or other such events. The Government reserves the right to prohibit the contractors from working on such occasions.

18 Record Drawing Job Site Verification

18.1 The Government agrees to provide all known and relevant drawings (1 copy) to the contractors for the performance of work. However, the integrity of these drawings is not guaranteed, and the contractors shall field verify all items on the drawings.

The existing dimensions and locations shown on the applicable drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the contractors of responsibility for his drawings and will not give the contractors a basis for reimbursement of cost increases. The contractors shall identify discrepancies and deficiencies in drawings, plans, and specifications prior to bid and report the discrepancies and deficiencies to the CO for resolution.

18.2 Record Drawings and As-Builts

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18.2.1 The contractors shall obtain one copy of the appropriate record drawings, if available, from the Contracting Officer. The contractors shall be responsible for the reproduction of these drawings if multiple copies are needed (i.e., subcontractor copies).

18.2.2 During the progress of the work, the contractors shall keep a careful record at the job site of all changes and corrections from the layouts and utility systems shown on the drawings, when applicable. In order that the location of subsurface utility lines and appurtenances may be determined in the event the surface openings or indicators become covered or obscured, the record drawings shall show, by offset dimensions to two permanently fixed surface features, the end of each run including each change in direction. Valve splice boxes and similar appurtenances shall be located by dimensioning along the utility run from a reference point. The depth below the surface of each run shall be recorded, in addition to the size and type of conduit or pipe used for the run.

18.2.3 Prior to close-out of a T.O., the contractors shall submit to the Contracting Officer as-built plans with the aforementioned data. If the work involves construction of a new facility, alterations to the floor plan or equipment layouts in an existing facility, the statement of work requires shop drawings, or the Government provides computer generated drawings, the contractors shall provide as-built plans and record drawings in both a hard copy format as well as a contractors provided CD compatible with the 78th Civil Engineer AutoCAD.

18.2.4 If the contractor fails to maintain the record drawings as required herein, the Contracting Officer will consider that satisfactory progress has not been achieved for the period in question.

19 Material Submittals/Shop Drawings

19.1 Definitions:

19.1.1 Submittal: A submittal is a package of project information, samples, drawings, schedules, certifications, etc., submitted to the Contracting Officer for Government review.

19.1.2 Deviation: A specific submittal where an item is identified as not agreeing with the contract requirements and the contractors is requesting a substitution or change.

19.2 Purpose: Submittals are directed for the convenience of the Government in reviewing the contractor's planned approach and compliance with the requirements of the contract. It is also a mechanism whereby the contractors may propose deviations, color choices, shop drawings, etc. at an early point in the contract where changes in approach will have less impact on the materials ordering process.

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19.3 Authority: The contractors are wholly responsible for the contents of a submittal.

Through the physical act of submitting, the contractors certify that all items listed or implied, fully meet the intended purpose, functionality, and quality requirements of the plans and specifications, or are submitted as a specific deviation thereto.

19.4 The contractors shall ensure that submittal materials provided accurately describe the items in the necessary detail required for a full review. Submittals shall be fully legible. Each shop drawing submitted shall bear the SABER II contractor’s stamp and signature indicating that it has been checked and approved by the contractors, prior to submission to the CO. For fire sprinkler and detection shop drawings, a FPE or NICET(National Institute for Certification in Engineering Technologies) Level IV sprinkler or fire alarm designer will design, or check and stamp the drawing prior to submission for Government review.

19.5 The submittal of a "system" either as a routine action or as a deviation shall be considered a submittal of an integrated collection of component parts.

19.6 Any and all deviations from those stated requirements of the plans and specifications shall be identified by the contractors, specifically in writing as a submittal deviation, for either the system as a whole or as a specific item of the whole upon which the deviation is to be exercised. The deviation shall be submitted to the Contracting Officer for review.

19.7 The Government's approval of a submittal, in whole or in part, shall not be construed as approval of any substitution of any deviation, or of any factor which places an item not in compliance with the plans and specifications, unless said item is specifically processed as a deviation.

19.8 Submittals shall be turned in to the Contracting Officer within seven (7) calendar days after the NOTICE TO PROCEED (NTP) is issued for each T.O. or as otherwise established by the Contracting Officer.

19.9 At time of award, the government will provide submittal forms on which submittals will be tabulated. The contractors shall submit 2 sets/copies of each submittal form. Furnishing of the submittals shall not be interpreted as relieving the contractors of his obligation to comply with all of the contract requirements for the items listed in the specifications and drawings.

19.10 One copy of each submittal will be returned, marked to indicate approval or disapproval.

20 Welding Permits

20.1 No cutting or welding shall be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractors’ failure to obtain a cutting or welding permit may not be reason for time extension to the T.O. performance period.

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21 Special Requirements for Excavating Around Existing Utilities

21.1 The existing dimensions and locations shown on Government provided drawings are for approximation purposes only. Failure to verify as-built conditions, dimensions and locations, will be at the Contractor's risk and shall not relieve the Contractors from accomplishing the work required by the contract at the price awarded by the Government. The contractors shall obtain excavation permits (AF Form 103) prior to any excavation.

21.2 Digging/Excavation Permit (AF Form l03): Digging permits are obtained at 0800 Monday mornings, only, in Building 1555. The Contractor, along with the technical representative, shall meet with Civil Engineering utility personnel at this time to make all necessary arrangements for the excavation permit before any digging. The Contractor will be given instructions on how to prepare and properly complete an AF Form l03. This includes coordination before beginning any work involving digging/excavation and location of buried structures and utility lines.

Before getting signatures, provide a drawing indicating the full extent of digging/excavation (width/depth/length of trench or hole). Civil Engineering utility personnel will meet with the Contractor at the site and locate their underground utility lines and buried structures that might be affected by any digging/excavation.

Do not do any digging until all parties have approved the permit (three day maximum). The digging/excavation permit shall be effective only for the time period indicated by the final signature authority. The government will exercise reasonable attempts to identify/locate buried lines. “In the area” is typically considered two feet in all directions, except when the CO deems otherwise. Any lines identified on-site by flags/paint or on the drawings/digging permit shall be avoided by the contractors. If these lines are broken, the contractors shall incur all damages. If the broken line is not indicated either on the drawings or flagged, the repair cost will be incurred by the government, unless determined otherwise by the CO. If the contractors are deemed responsible for the damaged line, the contractors shall IMMEDIATELY repair the line to its prior condition at no cost to the Government.

21.3 The contractors shall immediately notify the CO when any utility line is damaged.

The contractors shall immediately notify the fire department in the event that any gas line is broken or damaged.

21.4 Any utilities discovered during excavations that are not shown on the drawings shall be marked on the as-built drawings and identified on the record drawings.

22 Testing of Materials

22.1 All tests of materials or systems installed under this contract, which are charged as a direct expense to a T.O., shall be certified, and submitted in the original form.

22.2 Concrete compressive strength test cylinders or borings shall be taken in the presence of, and at the times and locations designated by the CE Project Manager.

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The contractors shall notify the CE Project Manager 24 hours prior to placement of any concrete. The contractors shall label test cylinders immediately with black permanent marker to clearly indicate the cylinder number, project number, and date.

22.3 Compaction test of fill material shall be performed in the presence of the CE Project Manager, who will specify the location where each test is to be taken.

Compaction tests will typically be required for each lift. The contractors shall notify the CE Project Manager of the scheduled time and date for testing each lift at least 24 hours in advance. Any compaction test performed without the CE Project Manager present will not be accepted.

23 Pre-Final and Final Inspection

23.1 The contractors may request a pre-final inspection for the purpose of having the government assist in identifying potential problems prior to the final inspection.

However, any discrepancies identified at the pre-final inspection must be completed before the final inspection, unless waived by the CO.

23.2 The pre-final and final inspection will be conducted with the QCM, contractor’s superintendent, Government representative (CO or designated representative), base fire protection engineer technician, applicable base CE shop craftsman, and customer/using agency representative

23.3 If during a final inspection it is obvious to the CO or designated representative that the job site is not ready for a final, the final will be terminated and rescheduled after a minimum of a 24-hour waiting period. If the final was scheduled on the contracted date of completion and the CO terminates the final, Liquidated Damages (LDs) may be assessed before another final inspection can be scheduled.

23.4 The BCE reserves the right to assign an inspector to monitor contractor’s progress, and identify non-compliance items while performing technical surveillance of workmanship. The inspector must have access to the job site whenever work is being performed. This in no way authorizes ANYONE, except the CO, the right to commit the government financially, or contractually, by making changes to the contract.

23.5 Prior to T.O. closeout and final payment, contractors shall submit as-built drawings on CD and in hard copy IAW with Section 19 and have conducted a successful final inspection and a DD Form 1354 for Transfer and Acceptance of DoD Real Property.

24 Warranty

24.1 All work performed under this contract will be under materials and workmanship warranty by the contractors for a period of one (1) year from time of acceptance.

24.2 The contractors are responsible for ensuring his subcontractors fulfill warranty on

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their projects. The contractors shall transfer all manufacturer warranties directly to the government on a submittal AF Form 3000 prior to project closeout.

24.3 The Contractors shall respond to the emergency immediately and perform warranty work not later that five (5) calendar days after written notification by the Contracting Officer, and not later than two (2) calendar days on a second notification and subsequent attempts by the Contracting Officer to correct a deficient item. The Contracting Officer will determine the amount of required time for emergency work (mission essential).

24.4 The Contractors and/or Subcontractor shall perform all warranty work in accordance with the applicable specifications or manufacture recommendation (written).

24.5 If the Contractors fail to respond to notification(s), the Contracting Officer will determine repair methodologies and seek restitution through legal means to include but not limited through Contractors bonding agents.

24.6 Major Equipment: The contractors shall provide a list of all equipment furnished and installed under each T.O. This list shall include, but not be limited to, each piece of equipment, which has a serial number.