S741ToolandEquipmentControl ST.pdf

Chapter II

Physical Plant

Policy #:

S741

References:

MGL c.

103 CMR 924.13

ACI: 3-4188

3-ALDF-3A-22

Environmental Conditions

Tool and Equipment Control

Date of Issue:

January 1, 2002

Approved:

Steven W. Tompkins, Sheriff

Effective:

January 2015

Purpose

To establish methods for the use, control and storage of tools and equipment.

General Information I. All tools/equipment will be stored in a secure location and, when not in use, will remain secured.

II. Each time tools/equipment are removed and returned, a record of such disbursement will be generated on the Facility Tool/Equipment Sign-Out Sheet.

III. Use of tools/equipment by inmates will be supervised by Department staff. Constant supervision of inmates using any tools that could be used as a weapon, or to aid in an escape, will be provided normally by officers.

IV. All tools/equipment will be returned to appropriate locations upon completion of use, and definitely prior to the end of a shift.

V. Lost, missing, or damaged tools/equipment will be immediately reported to the appropriate supervisor, and to the Assistant Superintendent of Operations (ASO) or designee. An incident report will be completed prior to the end of the shift.

VI. Tools/equipment will be marked for identification with an engraver or other acceptable permanent marking.

VII. Markings will be recorded on a master inventory sheet and maintained on file in the office of the division head and the ASO.

VIII. All portable tools/equipment will have a designated storage area and shadowed, when feasible, to ensure that, upon observation, missing items can be immediately identified.

IX. Tools/equipment may be stored in tool cabinets and drawers; however, each such cabinet shelf or drawer will be labeled with the quantity and description of tools/equipment to facilitate the immediate identification of missing items.

X. The division supervisor or designee will conduct a quarterly inventory of all tools/equipment.

XI. Upon return, the staff accepting the tools/equipment will inspect them for damage and serviceability.

XII. Department staff are not allowed to remove tools/equipment from the facility for their personal use.

XIII. All inmates will be subject to routine pat and random strip searches in areas where tools are used in accordance with S507, Inmate/Detainee Searches.

Procedures I. Artist Tools/Equipment

A. Volunteers who teach art courses may be authorized in advance by the ASO or designee to bring artist’s tools and equipment into the facility.

B. Such items will be inventoried, prior to entry and upon exiting the facility, on a Contractor/Visitor Tool Inventory.

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II. Barber Tools/Equipment A. Barber tools, equipment and sanitizing agent will be securely stored in the unit barber box when not in use.

B. An inventory of barber tools and equipment will be kept in each barber box.

C. Unit officers will control the issue, use and return of such items by inmates. The inmate’s name, date, time, and items issued will be recorded in the unit log.

1. The equipment will be inventoried upon return to the unit officer.

2. A log entry will indicate that all items are accounted for.

D. Each Building Supervisor will be responsible for controlling and documenting the issue and return of such items by unit officers.

III. Health Services Tools/Equipment

A. This procedure applies to the Medical Division, but does not include disposal of hypodermic needles (sharps) which is governed under Health Services Policy J26.14.

B. All tools, instruments and equipment, including medical tools and equipment, will be stored in a secure location and, when not in use, will remain secured.

C. All tools, instruments and equipment will be readily identifiable and/or marked for identification with an engraver or other acceptable permanent marking whenever possible.

D. Medical tools and equipment inventories will be stored in the office of the Health Services Administrator (HSA) with a copy maintained on file in the office of the ASO.

E. Medical tools, instruments and equipment may be stored in crash carts and other such containers or drawers.

F. Under no circumstances will any inmates have access to, or use, any medical tools or equipment

Note: Intrusive medical instruments will be identified in such a manner so as to not alter their original design, in accordance with accepted medical and health standards.

IV. Housekeeping Tools/Equipment

A. The unit officer will be responsible to inventory and control cleaning equipment in their unit under the supervision of the Building Area Supervisor.

B. The utility officer or janitor, under the supervision of the Area Supervisor will be responsible to inventory and control items in all common areas of the facility.

C. Particular attention will be paid to parts of equipment that can be removed and used as a weapon (e.g., metal handles from buckets, metal framework of dust mops, etc.)

V. Maintenance, Engineering, and Industries Tools/Equipment

A. All tools shall be considered dangerous, hazardous, and restricted and will be used under the direct supervision of a staff member.

B. Tools shall be classified in one of two categories, Class A or Class B.

1. Class A Tools: are tools most likely to be used in an escape attempt or tools capable of breaching the secure perimeter of the facility.

2. Class B Tools: are tools which could endanger staff and inmates.

C. Maintenance, Engineering and Industry tools and equipment may be stored in tool cabinets/drawers; however, each cabinet shelf or drawer will be labeled and / or shadowed with the quantity and description of tools/equipment to facilitate the immediate identification of missing items.

D. Tools or utensils that can cause death or serious injury (e.g., hacksaws, welding equipment, utility knives, and chisels) should be secured in a locked cabinet and issued in accordance with a prescribed system.

E. Drill bits or saw blades should be stored and inventoried separately from the machines when not in use.

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F. Valves and torches shall be stored in separate locations from the gas tanks.

G. Lifts will be chained and locked when not in use.

H. Extremely dangerous tools (e.g. Ramset gun with ammunition, door poppers, and K-12 saws) will be stored in the main armory.

I. Provision should be made for checking tools and utensils in and out to control their use at all times.

VI. Contractor Tools and Equipment A. Contractor tools and equipment shall be inventoried before being allowed into the facility.

B. Contractors hired to repair Department equipment will fill out a tool inventory form identifying the least amount of tools required to complete the job.

C. Every effort shall be made to provide Department tools and equipment for contractor repairs.

D. The entrance control officer shall inspect all tools and equipment entering the facility and verify they appear on the inventory form.

E. The entrance control officer shall maintain a copy of the inventory form and one copy shall remain with the escort officer.

F. The escort officer shall be responsible to ensure that all tools and equipment are accounted for at all times.

G. Contractor vehicles shall remain outside the perimeter unless authorized by the

Superintendent of designee.

H. Contractor vehicles, allowed inside the perimeter, shall be secured at all times.

I. Upon exiting the facility, the entrance control officer shall inspect tools and equipment and compare it to the inventory form.

J. Any items not accounted for shall be reported to the Shift Commander immediately and a written report submitted.

VII. Culinary Tools/Equipment

A. All culinary tools/equipment (Class B: spoons ladles, etc.) will be marked for immediate individual identification.

B. The Kitchen Supervisor or staff designee will conduct a daily inventory of all culinary and other tools/equipment.

C. Such inventory will be documented on the Utensil Count Log, Knife Inventory Log, and Utensil Sign-Out Sheet.

D. When in use, Class A tools (e.g., knives) will be cable-locked to a fixture in the assigned work area.

VIII. Print Shop Tools/Equipment

A. Chemicals

1. All chemicals to be used in the Print Shop on a daily basis will be issued from the chemical storage locker and logged.

2. A daily and monthly inventory of all chemicals used will be completed.

3. MSDS sheets for all shop chemicals are kept in a binder in the shop and are available in accordance with applicable procedures. All inmates are instructed on the location and document contents.

B. Tools

1. All shop tools are maintained in a storage locker.

2. A shadow board is used for all tools in the tool box drawers.

3. Each time tools are issued, the locker will be re-secured.

4. Any tool issued will be logged out to the inmate authorized for its use.

5. All tools will be returned and inventoried prior to the end of shift.

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C. Inventory A master inventory of all tools and equipment in the print shop will be maintained by the Print Shop supervisor.

IX. INVENTORY

A. The ASO will maintain a master tool inventory file and will exercise approval authority over any additions / deletions to any division’s tool/equipment inventories.