request for quote.pdf
PDF 398 KB Posted
- Attached to
- Rape Counseling Services
- Solicitation number
- BD-27-1098-HOC-SDS02-131871
- Issued by
- Suffolk County, Massachusetts
About this file
This is a Request for Quotations (RFQ) issued by the Suffolk County Sheriff's Department on August 10, 2026, for rape counseling and advocacy services. The procurement seeks a single vendor to provide Prison Rape Elimination Act hotline counseling and advocacy services to detainees and inmates at two service locations: the House of Corrections at 20 Bradston Street, Boston, Massachusetts, and the Suffolk County Jail at 200 Nashua Street, Boston, Massachusetts. The contract shall commence October 1, 2026, and continue through September 30, 2029, with two one-year renewal options exercisable at the sole discretion of the Suffolk County Sheriff's Department, with a maximum end date of September 30, 2031. The RFQ requires submission of completed bid forms, vendor profile forms, three references, W-9 documentation, and prompt payment discount terms. All questions must be submitted by Monday, August 24, 2026, at 1:00 p.m., and quotations are due by Monday, August 31, 2026, at 1:00 p.m., via email to Magaly Chinchilla at mchinchilla@scsdma.org.
The successful contractor must provide a confidential, toll-free hotline staffed by certified trained sexual assault counselors available seven days per week from 9:00 a.m. to 9:00 p.m. EST, as well as 24/7 on-site counseling and emotional support services at area hospitals with response within four hours of notification. The contractor must have a minimum of three years of experience providing similar services and comply with Massachusetts General Law Chapter 233, Section 20J, and complete the Commonwealth's mandated 40-hour training. Compensation shall be paid quarterly based on yearly costs submitted for years one through three, with the yearly cost for each subsequent year required to equal or exceed the preceding year's cost. Payment terms are net 45 days unless a prompt payment discount is provided, and vendors must establish ACH payment capability. The award shall be based on best value determination, and the contract may be terminated for convenience by the Sheriff's Department with seven days' written notice.
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Text version
� _____ Supplementary pages to RFQ Attached Financial Services Standard Form RFQ (Rev.10-13)
Suffolk County Sheriff’s Department Request for Quotations (This is not an order)
1. Procurement of
2. Date Issued 3a. Procurement Agent
3b. Agent Telephone
4. Procurement Mechanism
SCSD � State � c. 149 or Other _____________
5. Procurement Award
Award will be to Single Vendor ☐ to Multiple Vendors �
6.
RFQ � IS � IS NOT an Installment Contract
7a. Start Date
7b. End Date 8. Delivery Deadline (# of Days)
9.
. SAMPLE � IS � IS NOT REQUIRED
10. Delivery � FOB HOC � FOB NSJ � FOB Chelsea Training Center
� FOB Civil Process � FOB Other (See Schedule)
11a. DEADLINE for receipt of Quotations to SCSD on or before 1:00pm on (Date)
IMPORTANT: This form may not be modified or altered in any way, and the Quoter may not insert any additional terms, conditions, limitations, explanations or other information, otherwise the Quote may be deemed not responsive and removed from consideration.
11b. RFQ Response: Mailed � email � faxed � To:
12. Minimum number of Units per Installment
13. SCHEDULE OF GOODS/SERVICES
13a.
Item # 13b. Goods/Services 13c.
Quantity 13d.Single Unit Price
13e.
Total Amount
14a. Name of Quoter (Vendor) 16. Date of Quotation
. 15a Signature of Person Authorized to Sign Quotation
14b. Address
15b. Name
13d. Telephone
14c. City
14d. State
14e. Zip 15c. Title 15e. Email
Additional Specifications to the Request for Quotations
(Each Item listed on this Specification is a more detailed description of the item listed in Box 13 Schedule of Goods/Services. Use the
Item Number to cross-reference between the Schedule and this Specification)
Item #
17.
SPECIFICATIONS
THE PURPOSE OF THE PROCUREMENT:
Suffolk County Sheriff’s Department seeks proposal for rape counseling and advocacy services for inmate and detainees.
CONTRACT DURATION:
The Contract shall commence October 1, 2026 to September 30, 2029.The initial term of the contract shall be for thirty-six (36) consecutive months followed by two (2) renewal options, each of which the renewal options shall only be exercised at the option of the Suffolk County Sheriff’s Dept. The contract may be renewed to the max end date of September 30, 2031.
SERVICE LOCATIONS:
1. House of Corrections (HOC or House) located at 20 Bradston St, Boston, MA.
2. Suffolk County Jail (SCJ or Jail) located 200 Nashua St, Boston, MA.
SCOPE OF SERVICES
To provide Prison Rape Elimination Act hotline counseling and advocacy services to detainees and inmates in the custody of the Suffolk County Sheriff’s Department.
The successful bidder shall provide services which shall include counseling, emotional support, and advocacy through the provision of a confidential phone hot line answered by “certified train sexual assault counselors” that follow Massachusetts Law c.233 sec20J and who have completed a forty (40) hour training mandated by the Commonwealth of Massachusetts Department of Public Health. The confidential phone hotline provided must be a toll-free phone number and shall be available seven days (7) week from 9:00AM to 9:00PM EST.
The successful bidder shall have certified trained sexual assault counselors available to provide onsite, at local Boston, MA area hospitals, emotional support and counseling services related to sexual abuse. Certified trained sexual assault counselors must be available on a twenty-four hour seven day a week (24/7) basis and arrive on site, at the hospital requesting the services, when notified, within four (4) hours of receiving notification.
The successful bidder shall provide quarterly statistics to the SCSD for both the Suffolk County Jail located at 200 Nashua St., Boston, MA and the Suffolk County House of Corrections located at 20 Bradston St., Boston MA regarding calls and any medical advocacy perform at the area hospitals for the Suffolk County Sheriff’s Department.
The successful bidder shall ensure that all services shall comply with the provisions of the Prison Elimination Act as well any applicable M.G.L.’s C+MR’s, or local ordinances.
The dates of service for this contract shall be October 1, 2026 through September 30, 2029 with two one (1) year options to renew.
Page 2 of 4 Financial Services Standard Form RFQ-Ad (Rev. 10-13)
Additional Specifications to the Request for Quotations (Each Item listed on this Specification is a more detailed description
17.
SPECIFICATIONS
COMPENSATION
The contractor shall be paid quarterly for services rendered. The contractor shall be paid at the end of each three (3) month period one fourth (1/4) the Yearly Cost indicated in Col. 13d of the Bid form.
CONTRACTOR QUALIFICATIONS:
1. Must have a minimum of three (3) years of experience providing the services.
2. Contractor must have the qualifications listed in the Scope of Services.
BID REQUIREMENTS
SCSD seeks the Yearly Cost for the services that will be paid on quarterly basis. Indicate the yearly cost(s) for Years 1-3 (36 months) and for Years four (4) and five (5) (if optioned).
Bid Form: Return the signed and completed bid form included with the RFQ.
Vendor Profile Form
References: Include three (3) references.
BID EVALUATION
The value of your bid for each contract year must equal to, or greater, than the dollar value of the preceding year and may not be lower.
RIGHT OF REJECTION
The Awarding Authority shall have all rights of rejection under the UCC for non-conforming goods, or goods delivered in violation of this Contract.
PROMPT PAYMENT DISCOUNT
Bidders shall provide a Prompt Payment Discount (PPD) for receiving early payments from the Department. A
Prompt Payment Discount will factor into the Department’s determination of Best Value. The terms should be included in the “Prompt Payment Discount” form available on COMMBUYS file attachments.
Prompt Payment Discount Payment days will be measured once SCSD receives all accurate reports and documents with the invoice.
EFT REQUIRED
Vendors contracting to do business with state agencies are required to have payment made by ACH. Bidder shall submit a copy of their W9 with the bid to determine if ACH needs to be set up.
PAYMENT TERMS
Payment will be made within forty-five (45) days unless a Prompt Payment Discount (PPD) is provided.
INVOICES
Invoices shall be sent to Suffolk County Sheriff’s Department 20 Bradston Street Boston, MA 02118 Attn: Financial Service A/P
Page 3 of 4 Financial Services Standard Form RFQ-Ad (Rev. 10-13)
17.
SPECIFICATIONS
CONTRACT PRECEDENCE
In the event of a conflict between any of the terms of the Contract, the terms of the RFQ shall govern and all other conflicts shall be resolved under the following order of precedence:
1. Attachments and/or modification to this RFQ which be issued after the date that this RFQ is released,
2. Commonwealth of Massachusetts Terms and Conditions
3. Commonwealth of Massachusetts Standard Form Contract
4. The Contractor’s response to this RFQ, including the Bid Form
CONTRACTOR AS INDEPENDENT CONTRACTOR
The parties acknowledge that the Contractor will perform its obligations hereunder as an independent contract. The manner and method of performing such obligations will be under the Contractor’s sole control and discretion, and the Suffolk County Sheriff’s Department’s sole interest is only in the result of such
Services. It is also expressly understood that Contractor’s employees and agents, if any, are not Suffolk
County Sheriff’s Department employees or agents and have no authority to bind the Commonwealth of
Massachusetts or the Suffolk County Sheriff’s Department by contract or otherwise.
TERMINATION FOR CONVENIENCE
The Contract may be terminated at any time for the convenience of the Suffolk County Sheriff’s Department, unilaterally, for any reason and without justification, at the option of the Suffolk County Sheriff’s department, by delivering or mailing to the Contractor a written notice of termination setting forth the date, not less than seven (7) days after the date of such delivery or mailing, when such termination shall be effective. In the event of such termination for convenience, the Contractor shall be compensated specified in the Contract.
The Contractor shall not be permitted to terminate the Contract unilaterally.
COLLUSION
The Contractor certifies that this Proposal has been offered in good faith and without collusion, fraud, or unfair trade practices with any other person, and that any actions to avoid or frustrate fair and open competition are prohibited by law and shall be grounds for rejection or disqualification of a Response or termination of this Contract.
QUESTIONS:
All questions pertaining to the Bid may be emailed to Magaly Chinchilla, mchinchilla@scsdma.org and must be received no later than Monday August 24, 2026 at 1:00PM. Questions received after this time will not be allowed.
Answers to the questions will be provided in a timely manner.
Page 4 of 4 Financial Services Standard Form RFQ-Ad (Rev. 10-13) mailto:mchinchilla@scsdma.org
17.
SPECIFICATIONS
BID DUE DATE
Bids are due Monday, August 31, 2026 at 1:00PM. Email Magaly Chinchilla (mchinchilla@scsdma.org) the following
- RFQ Cover (filled out Bid Form)
- PPD
- W9
- Vendor profile
- References
CONTRACT AWARD
Contract shall be awarded based on best value.
Page 4 of 4 Financial Services Standard Form RFQ-Ad (Rev. 10-13)
| 1 Procurement of: Rape Counseling Services |
| 2 Date Issued: August 10, 2026 |
| 3a Procurement Agent: Magaly Chinchilla |
| 3b Agent Telephone: (617) 635-1000 x 2129 |
| Check Box1: Off |
| Check Box3: Yes |
| Procurement Mech: |
| Other: |
| Check Box4: Yes |
| Check Box5: |
| Check Box6: Yes |
| Check Box7: Off |
| 7a Start Date: October 1, 2026 |
| 7b End Date: September 30,2029 |
| 8 Delivery Deadline of Days: |
| Check Box8: |
| Check Box9: Yes |
| Check Box10: Yes |
| Check Box11: |
| Check Box12: Yes |
| Check Box13: |
| Check Box14: |
| Deadline Date: August 31, 2026 |
| Check Box15: Off |
| Check Box16: Yes |
| Check Box17: |
| Response Delivery Location: Send email to: mchinchilla@scsdma.org |
| 12 Minimum number of Units per Installment: |
| 13a Item Row1: |
13b GoodsServicesRow1: ******* BID FORM *********
------------------- DO NOT WRITE IN ABOVE SECTION--------------------
YEARLY COST YEARS 1,2 AND 3
YEARLY COST YEAR 4, IF RENEWED
YEARLY COST YEAR 5, IF RENEWED
Please Note that our Payment is NET45 Please do not alter this form in any way other than inserting the prices and the information below 13c QuantityRow1:
NA
13dSingle Unit PriceRow1:
| Check Box18: Off |
| 13e Total AmountRow1: |
| 14a Name of Quoter Vendor: |
| 16 Date of Quotation: |
| 14b Address: |
| 15b Name: |
| 13d Telephone: |
| 14c City: |
| 14d State: |
| 14e Zip: |
| 15c Title: |
| 15e Email: |
| D: 0 |
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