Contractor Authorized Signatory.pdf
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- Attached to
- Rape Counseling Services
- Solicitation number
- BD-27-1098-HOC-SDS02-131871
- Issued by
- Suffolk County, Massachusetts
About this file
This is a Contractor Authorized Signatory Listing form issued by the Commonwealth of Massachusetts in May 2004. The form serves as an official documentation requirement for all contractors, except sole proprietors and individual contractors, doing business with Massachusetts state departments. The form establishes a listing of individuals authorized to execute contracts and legally binding documents on behalf of the contractor. Contractors are required to maintain this listing as a current record and submit a copy to the contracting state department. The form emphasizes that contractors must immediately update and communicate any changes to authorized signatories to relevant state departments whenever signatories retire, are terminated, have their responsibilities altered, or when new signatories are designated.
The form includes provisions for contractor identification, authorized signatory names and titles, and certification by an officer of the contractor such as the President, Chief Executive Officer, Chief Fiscal Officer, Corporate Clerk, or Legal Counsel. An optional proof of authentication section is available for departments to verify contract signatures through either a notary public or corporate clerk. The form explicitly warns that acceptance of any payment under a contract constitutes a waiver of any contractor defense challenging the validity of the contract based on alleged lack of actual authority by the signatory. For privacy protection, contractors are instructed not to attach documentation containing personal information such as bank account numbers, Social Security numbers, or home addresses. The Commonwealth reserves the right to publish the names and titles of authorized signatories as public information.
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COMMONWEALTH OF MASSACHUSETTS
CONTRACTOR AUTHORIZED SIGNATORY LISTING
CONTRACTOR LEGAL NAME :
CONTRACTOR VENDOR/CUSTOMER CODE:
Issued May
INSTRUCTIONS: Any Contractor (other than a sole-proprietor or an individual contractor) must provide a listing of individuals who are authorized as legal representatives of the Contractor who can sign contracts and other legally binding documents related to the contract on the Contractor’s behalf. In addition to this listing, any state department may require additional proof of authority to sign contracts on behalf of the Contractor, or proof of authenticity of signature (a notarized signature that the Department can use to verify that the signature and date that appear on the Contract or other legal document was actually made by the Contractor’s authorized signatory, and not by a representative, designee or other individual.)
NOTICE: Acceptance of any payment under a Contract or Grant shall operate as a waiver of any defense by the Contractor challenging the existence of a valid Contract due to an alleged lack of actual authority to execute the document by the signatory.
For privacy purposes DO NOT ATTACH any documentation containing personal information, such as bank account numbers, social security numbers, driver’s licenses, home addresses, social security cards or any other personally identifiable information that you do not want released as part of a public record. The Commonwealth reserves the right to publish the names and titles of authorized signatories of contractors.
AUTHORIZED SIGNATORY NAME TITLE
I certify that I am the President, Chief Executive Officer, Chief Fiscal Officer, Corporate Clerk or Legal Counsel for the Contractor and as an authorized officer of the Contractor I certify that the names of the individuals identified on this listing are current as of the date of execution below and that these individuals are authorized to sign contracts and other legally binding documents related to contracts with the Commonwealth of
Massachusetts on behalf of the Contractor. I understand and agree that the Contractor has a duty to ensure that this listing is immediately updated and communicated to any state department with which the Contractor does business whenever the authorized signatories above retire, are otherwise terminated from the Contractor’s employ, have their responsibilities changed resulting in their no longer being authorized to sign contracts with the Commonwealth or whenever new signatories are designated.
_____________________________________________ Date:
Signature
Title: Telephone:
Fax: Email:
[Listing can not be accepted without all of this information completed.]
A copy of this listing must be attached to the “record copy” of a contract filed with the department.
COMMONWEALTH OF MASSACHUSETTS
CONTRACTOR AUTHORIZED SIGNATORY LISTING
CONTRACTOR LEGAL NAME :
CONTRACTOR VENDOR/CUSTOMER CODE:
Issued May
PROOF OF AUTHENTICATION OF SIGNATURE
This page is optional and is available for a department to authenticate contract signatures.
It is recommended that Departments obtain authentication of signature for the signatory who submits the Contractor Authorized Listing.
This Section MUST be completed by the Contractor Authorized Signatory in presence of notary.
Signatory's full legal name (print or type):
Title:
X_____________________________________________________________
Signature as it will appear on contract or other document (Complete only in presence of notary):
AUTHENTICATED BY NOTARY OR CORPORATE CLERK (PICK ONLY ONE) AS FOLLOWS:
I, _____________________________________________________ (NOTARY) as a notary public certify that I witnessed the signature of the aforementioned signatory above and I verified the individual's identity on this date:
__________________________, 20 _______.
My commission expires on:
AFFIX NOTARY SEAL
I, _____________________________________________________ (CORPORATE CLERK) certify that I witnessed the signature of the aforementioned signatory above, that I verified the individual’s identity and confirm the individual’s authority as an authorized signatory for the Contractor on this date:
__________________________, 20 _______.
AFFIX CORPORATE SEAL
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