40DHHS-S3630

Scope of Work Specialized Foster Care Home

Agency Background The Division of Child and Family Services’ (DCFS) mission is to provide support and services to assist Nevada's children and families in reaching their full human potential. Nevada’s child welfare system provides a continuum of services, including foster care services. There are over 4.000 children in Nevada that are in foster care. Every day, more children and youth enter the foster care system and need safe, loving homes. Without caring foster homes in each community, children removed from their families must be placed in outlying communities, away from their family, friends, and everything that is familiar to them.

Contract Purpose DCFS seeks a qualified vendor to operate a Specialized Foster Care (SFC) Home at DCFS’s buildings A and B at the Enterprise Campus located at 2655 Enterprise Road, Reno, NV 89512.

Contract Goals

· Increase the number of beds available for Nevada’s youth in need of SFC

· Increase the number of beds available for Nevada’s hard-to-place youth

· Provide evidence-based and trauma-informed support for foster youth

· Minimize disruptions for foster youth

· Maximize the use of Buildings A and B of the Enterprise Campus

Building Information for Vendors DCFS will provide two buildings for the vendor’s use: buildings A and B of the Enterprise Campus located at 2655 Enterprise Road, Reno, NV 89512. The buildings and contents provided shall remain State-owned property.

DCFS's intention is to contract for four years. These buildings have been included in long term plans for the prospective Veterans Administration Medical Center campus. DCFS has not received notification on the timeline for those plans. DCFS would provide the contracted vendor advance notification if additional information is received and the contract must be terminated early.

· Building Details

· Each building is a duplex containing two numbered homes

· Building A- Homes 1 and 2

· Building B- Homes 3 and 4

· Not a secure location (no fencing).

· Co-located on a campus with other programs and services through State and local partnerships.

· Home Details

· Layout: One staff bedroom and bathroom, two youth bedrooms and one bathroom (ADA), one office, one living room, one small youth study room, one kitchen, and one laundry room.

· Each home shares an additional youth bedroom that can be used by either home depending on which side is locked or unlocked (Homes 1 and 2- F111B, Homes 3 and 4- F211B).

· Appliances: One each, a washer, dryer, refrigerator, dishwasher, range, and microwave. A freezer in the middle hallway shared by both homes.

· Furniture: Semi-furnished. Furniture may be incomplete or not fulfill all needs (ie: a desk but no chair).

· AC system, water heaters, electrical, roofing, and major plumbing repairs.

Budget

· DCFS will provide the buildings to the vendor without charges or fees.

· The vendor is responsible for move-in costs.

· DCFS will not pay for any services provided by the vendor.

· Placements are at the discretion of a child welfare agency. There is no guarantee that a vendor will receive placements. The placing agency may withdraw children from the SFC home at any time.

Vendor Requirements Vendors must provide evidence of compliance in proposals and maintain compliance through the duration of the contract period with the following:

· Specialized Foster Care Home license through Washoe County Human Services Agency or will attain licensure within the proposed timeline (see Implementation Plan and Timeline).

· Maintain all other related and required state and/or federal licensures.

· Minimum liability insurance requirements and compliance with insurance requirements detailed in the attached Insurance Schedule.

· Be an active enrolled provider in good standing with Nevada Medicaid and willing to set rates accordingly.

· Out-of-state providers who can ensure enrollment with Nevada Medicaid prior to service initiation will not be disqualified from consideration.

· DCFS can make no assurances or representations on behalf of Nevada Medicaid or other insurers related to rates.

· DCFS is by law not permitted to enhance or otherwise supplement payment of Nevada Medicaid to a provider for covered services and providers cannot seek payment from families or individuals receiving services under this dynamic either.

· DCFS has no control or direction of pay sources such as Washoe County Human Services Agency, Nevada Medicaid or private insurers but seeks confirmation through proposal submissions of the requisite knowledge, skill, and approaches to obtaining payment.

· Possess and maintain knowledge of and adherence to relevant state and federal laws, regulations, DCFS’s SFC program, and related requirements.

· Compliance with all DCFS data collection requirements.

Services and Deliverables

· Provide a full-time care, family-based, SFC home for placement of children.

· Provide all management, oversight, and related functions to operate the SFC home.

· Accept children with a psychiatric diagnosis as described in the Diagnostic and Statistical Manual of Mental Disorders that includes severe emotional disturbance (SED) and where the children’s needs cannot be met in traditional family foster care.

· Provide data, reporting, records, site visits, or related information and materials as requested by DCFS within a timeframe specified by DCFS to determine if services are provided in accordance with the contract.

· See SFC Home Application for additional information on services and deliverables.

Implementation Plan and Timeline DCFS seeks to maximize the use of the buildings. Proposals must include a project plan and timeline from contract start to the vendor providing fully operational services. Plans should address:

· Transitioning responsibility of the identified buildings from DCFS to the vendor.

· A timeline for implementation with milestones, risks, and a go-live date.

· Roles and responsibilities.

· Communication plans with DCFS during implementation. Plans should address, at minimum, status updates, risks, proposed solutions, and any other information of which DCFS should be aware.

· Final review, communication plans, and coordination for go-live.

Responsive Bids DCFS plans to find a partner with a genuine interest in providing a safe home for vulnerable children. Bids should include the following:

· Explicit statement on how the vendor will help DCFS achieve the contract goals.

· Evidence of meeting vendor requirements or a plan and timeline to obtain these.

· An Implementation Plan and Timeline.

· A complete SFC Home Application.

· The written statement from the vendor’s approved application for specialized foster home licensure as required by NAC 424.626. If vendor is not yet licensed, a written statement addressing the areas identified in NAC 424.626 is acceptable.

· Job descriptions and resumes of key personnel, including, if applicable, board members.

· An organizational chart that shows lines of administrative authority, including, if applicable, boards and/or commissions.

· Responses to the items outlined in section 9 of this RFP.

Brevity is valued; evaluators aim to read bids thoroughly and thoughtfully, but this cannot be achieved if submissions are unnecessarily long. Responses should be to the point and consider that each evaluator will review all bids over the course of approximately 2-5 days.

Site Visit A site visit will be held on DATE, TIME for vendors who wish to engage in a walkthrough of the buildings. Questions will not be answered during the site visit but may be submitted after the site visit during the Q&A period of the solicitation.