3630-site-visit-registration.pdf

This is a site visit registration form issued by the Nevada State Purchasing Division, Department of Administration, for a state solicitation. The form serves as the official registration document for vendors interested in participating in a solicitation-related site visit. All interested vendors must attend the mandatory site visit to qualify for proposal submission. Vendors are required to complete and submit this registration form via email to the designated single point of contact no later than the specified registration deadline. The site visit will take place at the designated location on the specified date and time, providing prospective vendors an opportunity to inspect facilities relevant to the solicitation. The registration form requires vendors to provide their company name, email contact information, and details about the specific attendee(s) who will participate in the site visit, including their names, titles, and signatures.

The form includes specific guidelines governing vendor conduct and activities during the site visit. Prospective vendors are prohibited from interacting with or asking questions of State staff, customers, clients, residents, inmates, or any other personnel not directly involved with administering the site visit. Vendors may be permitted to take photographs, provided such photographs do not include people, do not display visible information from computer screens, and are not taken in areas where personally identifiable information could be captured or exposed. This registration form, revised in October 2024, establishes the procedural framework for managing vendor access and ensuring compliance with confidentiality and security protocols during the facility inspection process.