S06_Ammedment_Supplemental Instructions to Offerors.docx

E.3 SUPPLEMENTAL INSTRUCTIONS TO OFFERORS

OFFEROR MUST ENSURE THAT ITS PROPOSAL IS SUBMITTED TIMELY TO ENSURE DELIVERY AND RECEIPT BY THE DUE DATE AND TIME IDENTIFIED IN BOX 20 ON THE SF1449 (Page 1 of the solicitation). LATE PROPOSALS WILL NOT BE ACCEPTED.

Questions are due no later than 08-23-2024 by 11:00hrs EST This solicitation will close on 09-05-2024 by 11:00hrs EST

Note: There is no time extension. This is a time sensitive acquisition that require evaluations. The solicitation shall close on 09-05-2024 by 11:00hrs EST and late propels will not be accepted.

Proposals must be submitted by via Email to Robert.OkeefeJr@va.gov

Offeror must:

(a) Complete Box 12, 17, and 30 of the SF 1449 (Page 1) of the solicitation. Provide the legal entity name, address, telephone number and SAM Unique identifier in Box 17.

(b) Complete Section B.1., contractor POC information.

(c) Complete Price/Cost Schedule: Offeror must enter a proposed unit price for each CLIN in column “O” & a total proposed price in column “P” of the attached Excel Spreadsheet document titled S02_ATTACHMENT 1_SOLICITATION LINE ITEMS. Offeror may separately include a narrative explanation of the criteria, assumptions and the like that were taken into consideration to arrive at the proposed prices. (Volume must not exceed 1 page, 12 font)

(d) Technical Capability

Provide information that clearly describes your company’s technical capability to perform the requirements of the PWS as demonstrated through the following factors: (Volume must not exceed 20 pages, 12 font)

Update: Volume can be within 15 to 20 pages but shall not exceed 20 pages.

· Technical Approach & Understanding

· Key Personnel Technical Approach & Understanding:

Contractor Project Management Plan (CPMP) - The Offeror’s management plan must, at a minimum, clearly specify the technical approach, method, or plan that focuses on accomplishing the requirements outlined in the PWS.

Contractor Project Management Plan (CPMP): Shall be counted independently as a supporting section to meet the criteria outlined in the Technical Approach & Understanding. This Volume shall be between 5 to 10 pages but shall not exceed 10 pages. Please make sure to clearly identify the sections as “Contractor Project Management Plan (CPMP)”.

Demonstrates expertise in designing, developing, and revising Whole Health professional education curricula or large complex/public organizations.

Demonstrates expertise and ability to develop team-based interprofessional curriculum around Whole Health principles.

Demonstrates ability to create educational curriculum in collaboration with other VA clinical program offices for consistency and transferability.

Demonstrates ability to train Whole Health Coaches, Partners, Facilitators, and/or Mentors.

Demonstrates ability to create Veteran-facing education on Whole Health.

Demonstrates knowledge and expertise in designing, developing, delivering, and facilitating highly experiential skills based Whole Health educational programs.

Technical approach demonstrates sound education principles and tools; for example, the proposal successfully describes:

· Education Planning: Curriculum Development, Instructional Design, Materials and Tools, Curriculum Development, Evaluation Plans

· Implementation Plan demonstrates contractor’s: Flexibility and Understanding of the target audience.

· Educational venues and technologies available: Faculty development, Online curriculum and distance learning, Virtual learning design and tools, Video streaming, Adult and accelerated learning principles, Graphic design for packaged and print products as well as online materials.

Quality Control Plan (QCP) - The Offeror’s proposal must, at a minimum, clearly specify the technical approach, method, or plan to establish an internal QCP taking into account the criteria outlined in the attached Quality Assurance Surveillance Plan (QASP).

Quality Control Plan (QCP): Shall be counted independently as a supporting section to meet the criteria outlined in the attached QASP This Volume shall be no more than 5 pages. Please make sure to clearly identify the sections as “Quality Control Plan (QCP)”.

Key Personnel:

Key Personnel: All supporting documents shall not be included in the 20-page, page count submission. They will be counted independently as supporting documents. Please make sure to clearly identify that the documents as supporting “Key Personnel” credentials.

For each proposed key personnel, submit experience and credentials in instructional design for the health care industry.

For each proposed key personnel, provide documentation to demonstrate they meet the requirements for key personnel as detailed in the Contractor Personnel Requirements section above.

Key personnel shall have extensive, enterprise-wide knowledge and experience in integrative medicine and Whole Health practices and principles.

Proposed key personnel shall have extensive expertise in training education faculty (both clinical and nonclinical).

PAST PERFORMANCE

(e) Provide information that demonstrates your company’s PAST PERFORMANCE: (Volume must not exceed 5 pages, 12 Font)

Please note clarity items:

a.) An independent narrative response (not exceeding 5 pages) can be included in your past performance submission. This is an independent submission outside of your past performance ratings. You past performance ratings and questionnaire shall not be counted against the 5 pages.

b.) The CPARS ratings and/or similar past performance ratings can be used and sought to complete the ATTACHMENT 3_PAST PERFORMANCE QUESTIONAIRE. Meaning the project and performance evaluator can be the same for both.

c.) IMPORTANT: Please have you ATTACHMENT 3_PAST PERFORMANCE QUESTIONAIRE evaluators send the completed form directly to the Contracting Officer: Robert O’Keefe Jr. – robert.okeefejr@va.gov. Please make sure they have the CO: Robert O’Keefe Jr. confirm receipt and send a copy to you to for your records.

d.) Both: CPARS ratings and/or Similar Past Performance Ratings AND ATTACHMENT 3_PAST PERFORMANCE QUESTIONAIRE

1. Provide CPARS rating(s) or any other past performance rating(s) provided by the Department of Veterans Affairs, other Healthcare Entities, or other Federal Agencies. Provide at least 3 examples, no more than 5, received within the past 5 years on similar projects.

2. Provide 3 individual past performance questionnaires submitted to previous assessors for past performance evaluations and ratings. If submitting CPARS ratings and/or other past performance evaluations, the performance questionnaires should differ from the other performance evaluations submitted. See attachment: S03_ATTACHMENT 3_PAST PERFORMANCE QUESTIONAIRE that shall be used for rating.

*NOTE* - Only 3 questionnaires shall be considered for evaluation. The first three opened documents shall be accepted and anything over the qualifying amount of 3 shall be discarded from evaluations.

NOTE: Sections (f) through (j) of the supplemental instructions to offerors are separate requirements. They are not to be included in the Technical Capability and Past Performance sections. They are their own requirements and need individual attention.

Additional Amendments:

*Important information* - Due field demands and changing VA program demands, all parties understand that the Government has done it’s best to identify face-to-face trainings and virtual training needs. However, the government will specifically identify the course and the delivery method when a task order is issued. The pricing for virtual delivery and the pricing for face-to-face delivery will be applicable at the time the task order is issued.

S02_ATTACHMENT 1_SOLICITATION LINE ITEMS: 5.2.2.1 -was listed under both CLINS 0005 and 0008. The course is 6-8 hours long and should only be listed under 0005. The listing under CLIN 0008 has been deleted, and 5.2.2.1 is now only in CLIN 0005.

S02_ATTACHMENT 1_SOLICITATION LINE ITEMS: 5.2.4.1 -was listed under both CLINS 0005 and 0008. The course is 6-8 hours long and should only be listed under 0005. The listing under CLIN 0008 has been deleted, and 5.2.4.1 is now only in CLIN 0005.

S02_ATTACHMENT 1_SOLICITATION LINE ITEMS: CLINs 0015, 1015, 2015, 3015, 4015 have all been amended to 80/Hrs. as the unit of measure.

S02_ATTACHMENT 1_SOLICITATION LINE ITEMS: Deliverable 5.2.4.5 has been added to CLIN(s) 0008,1008,2008,3008,4008.

S02_ATTACHMENT 1_SOLICITATION LINE ITEMS: Deliverable 5.3.1.1 has been removed from CLINS 1014 – 4014 and added to CLIN(s) 000,1005,2005,3005,4005.

NOW READS: Deliverable 5.2.7: The contractor shall provide course support including a Subject Matter Expert (SME) and producer support for Clinical Hypnosis online training (up to 80hrs total) within 365 days of task order issuance.

NOW READS: Deliverable 5.2.2: The contractor shall deliver one face-to-face or virtual session (up to 8 hours total) of Whole Health for Pain and Suffering Intermediate within 365 days of task order issuance.

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Deliverable 5.3.1: The contractor shall deliver one face-to-face or virtual sessions (up to 24 hours total) of Orienting the Newly Hired Health and Wellness Coach within 365 days of task order issuance.

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