S02 - Att 7 Armstrong sole source.pdf

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 01 Effective Date: 04/01/23

Request for Sole Source Justification Format >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 676-22-101 Legionella

1. Contracting Activity:

Department of Veterans Affairs, VISN 12, Department of Veterans Affairs Medical Center.500 E.

Veterans Streetl Tomah, WI 54660|

2. Nature and/or Description of the Action Being Processed:

The board is requiring items designated in this contract in accordance with the specifications and drawings to complete project #676-22-101, Fix Legionella Deficiency’s. at Tomah VA Medical Center to efficiently mitigate the effects of Legionella in the water and recirculate the water in the system for each building while following the VHA Directive 1061.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

o Master mixing centers are the module type unit factory packaged by Armstrong. “The Brain® Digital Mixing Center” will be integrated into the design. The mixing Center should be sized accordingly.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

VHAPG Part 806.3 OFOC Page 2 of 3 Revision: 01 Effective Date: 04/01/23

Request for Sole Source Justification Format >SAT

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The Digital Mixing Center (DMC) designed to be the primary water temperature controller in a recirculating hot water system. The DMC features a digital recirculation valve (The Brain®).

Engineered exclusively for continuously recirculated hot water systems, The Brain® improves system performance and safety by delivering a consistent pre-set temperature to the points of use.

Innovative digital technology resists “temperature creep” during periods of zero system demand which eliminates the requirement for manual throttling valves, supplementary RTD or a temperature actuated switch to control the pump.

The mixing center is in multiple buildings at the va and has proven itself.

Using the same system will reduce maintanining multiple parts for maintenance.

Eliminate the need for multiple programming to the building automation system.

Shops personnel are familiar with the use and maintenance of these devices.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Multiple vendors provide The Brain® Digital Mixing Center to ensures multiple sources.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

The DMC is a complete pre-piped assembly inclusive of isolation valves, check valves, strainers, thermometers, and pressure gauges and is provided with five connection points for simplified installation. (only one that I found that comes pre assembled) This will greatly reduce downtime to the the facilitys water system on each building.

It has proven itself at our facility.

The panel provides VHA Directive 1061 compliance for water quality monitoring and will interface The VA does not want to risk paitient and employee safety in the drinking water on a unproven DCM.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 3 of 3 Revision: 01 Effective Date: 04/01/23

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

The Tomah VA Medical Center will continue to look for other suppiers that may provide the required materials.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name Date Title Facility

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name Date Title Facility