S02 - Att 1 SOW rev-2 Fix Legionella Deficiency_s 676-22-101.pdf
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- Solicitation number
- 36C25224B0004
About this file
This scope of work document outlines requirements for a construction project to address Legionella deficiencies at the Tomah VA Medical Center in Wisconsin. The project involves installing a SANIWARE SMS+ water monitoring and control panel integrated with the facility's building automation system. Work includes adding insulation to pipes, removing dead legs, and addressing drainage issues. The project will be completed in phases with pre-construction, construction, and closeout periods defined. Construction is to be completed within 390 calendar days of notice to proceed. The solicitation was issued by the Department of Veterans Affairs Veterans Health Administration VISN 12 for project 676-22-101 to address Legionella deficiencies at the medical center. Bids are to be submitted following requirements in the scope of work document.
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Tomah VA Medical Center
Fix Legionella Deficiency’s
Project 676-22-101 Rev-1
Scope of Work
August 25, 2023
US Department of Veterans Affairs
Tomah VA Medical Center
500 East Veterans St.
Tomah, WI 54660
STATEMENT OF WORK
Prepared by:
Facility Management Division
PROJECT NO: 676-22-101 PROJECT NAME: Fix Legionella Deficiency’s
I. General Description:
o Contractor shall provide construction services for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete project #676-22-101, Fix Legionella Deficiency’s at Tomah VA Medical Center to efficiently mitigate the effects of Legionella in the water and recirculate the water in the system for each building while following the VHA Directive 1061.
o All work shall be completed within 390 calendar days after receiving Notice to Proceed.
II. Project Scope:
a. The drawings and Specifications will provide direction on the flowing and more.
o The system will use a SANIWARE SMS + by SANIPUR water panel that will monitor and communicate to the existing building automation system.
o The Drawings show insulation for new and existing piping adding insulation on pipes both hot and cold where missing.
o The Drawings show dead legs to be removed.
o Fix for current legionella Drain Flooding issues 403 o system will monitor incoming potable water supply and communicate with the existing building automation system.
o Master mixing centers are the module type unit factory packaged by Armstrong. “The
Brain® Digital Mixing Center” will be integrated into the design. The mixing Center should be sized accordingly.
o The unit will communicate and connect to the existing building automation system.
o Added points, graphics, and status shall be programmed and visible at the engineer workstation in building 40.
o Provide conduit & communication(s) wiring from existing communications closet(s) to added hardware/enclosures.
III. Bid Alternatives:
o Alternate Bid Item 1: Includes all work in the Base Bid, except delete the following: Deduct all work related to building numbers 411, and 401 from all scope of work.
All work shall be completed within 300 calendar days after receiving Notice to Proceed.
o Alternate Bid Item 2: Includes all work in Alternate Bid Item 1, except delete the following:
Deduct all work related to building numbers 411, 401, 403 and 412 from all scope of work.
All work shall be completed within 225 calendar days after receiving Notice to Proceed.
o Alternate Bid Item 3: Includes all work in Alternate Bid Item 2, except delete the following:
Deduct all work related to building numbers 411, 401, 403, 412, 409, and 410 from all scope of work.
All work shall be completed within 165 calendar days after receiving Notice to Proceed.
NOTICE TO BIDDERS:
o A single award will be made on the Base Bid, subject to available funding. In the event bids on the Base Bid exceeds available funding, a single award will be made exclusively on the amount of funding available. The above alternate Bid deduct Items each bid deducts will be used until the available threshold is reached. Award will be made to the lowest priced, responsive, and responsible bidder.
o For Alternate Bid Items, bidders should ensure that the all-inclusive price after the deductions are subtracted has been entered. Do not enter the amount of the deduction.
I. Construction Phases:
• Phase 1: Pre-construction (kick-off) Meeting is anticipated to be scheduled on the effective date identified in the Notice to Proceed (NTP).
• Phase 2: Pre-Construction Accident Prevention Plan and Electronic Construction Schedule, to be completed no later than NTP + 30 days. Within this period the contractor shall submit the Accident Prevention Plan, submit the Construction Schedule, Submittal Registry, Product Submittals, Submittal Exchange Subscription, and schedule a review meeting with the COR and VA Safety.
• Phase 3: Pre-Construction Period duration is NTP + 60 calendar days (not to exceed). Within this period the contractor shall provide a submittal exchange subscription for the VA and submit the following (as applicable per the specification requirements):
1. Construction Phasing Plan.
2. Activity Hazard Analyses.
3. Schedule of Values.
4. Existing Conditions Survey.
5. Infection Control Plan.
6. Quality Control Plan.
7. Environmental Protection Plan.
8. Document Submissions.
9. Demolition Debris Management Plan.
10. Certificates, Licenses, and Training Documents.
11. Obtain PIV badges.
12. Material Procurement and Delivery
• Phase 4: Pre-Construction VA Review Period. Phase 4 is anticipated to be 15 calendar days and shall be completed no later than NTP + 75 calendar days. Within this period the VA will complete all review and approvals of contractor Pre-Construction submittals.
• Phase 5: Construction Period – Phase duration is anticipated to be 270 days; to be completed no later than NTP + 345. All applicable documentation listed in Phase 2 and any necessary submittals required to mobilize must be approved by the COR prior to commencing work. No demolition or construction shall be started without COR review and approval of those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO. Should naturally occurring weather delays occur, the contractor shall restart construction immediately once conditions permit.
• Phase 6: Construction Closeout Period duration is NTP + 390 calendar days. The contractor shall provide all required materials to include the following within 45 days of completion of Phase 5.
1. Inspection and Approval by the COR and/or the CO.
2. Final Approval and Beneficial Occupancy when applicable.
3. Warranties documents and O&M Manuals.
4. As-built drawings and record submittals.
5. Staff training when applicable.
6. Final Waste Reports.
7. Existing Conditions Re-survey.
8. Release of Claims.
II. Miscellaneous:
• The contractor shall:
o Meet weekly for progress updates, provide a meeting agenda, meeting minutes, and project schedule via Microsoft teams.
o Provide and open issues log.
o Provide an updated electronic project schedule.
o Provide a 3 week look ahead on construction activities.
o Provide a risk analysis of the project. The analysis should include project that effect construction (I.E. the construction schedule, cost, and quality)
-- End SOW --
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