S06 - Att 2 Updated SOW rev-3 20240523.pdf

Tomah VA Medical Center

Fix Legionella Deficiency’s

Project 676-22-101 Rev-3

Scope of Work

Created August 25, 2023

Updated May 23, 2024

US Department of Veterans Affairs

Tomah VA Medical Center

500 East Veterans St.

Tomah, WI 54660

STATEMENT OF WORK

Prepared by:

Facility Management Division

PROJECT NO: 676-22-101 PROJECT NAME: Fix Legionella Deficiency’s

I. General Description:

o Contractor shall provide construction services for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete project #676-22-101, Fix Legionella Deficiency’s. at Tomah VA Medical Center to efficiently mitigate the effects of Legionella in the water and recirculate the water in the system for each building while following the VHA Directive 1061.

II. Project Scope:

a. The drawings and Specifications will provide direction on the flowing and more.

o The system will use a SANIWARE SMS + by SANIPUR water panel that will monitor and communicate to the existing building automation system.

o The Drawings show insulation for new and existing piping adding insulation on pipes both hot and cold where missing.

o The Drawings show dead legs to be removed.

o Fix for current legionella Drain Flooding issues 403 o system will monitor incoming potable water supply and communicate with the existing building automation system.

o Master mixing centers are the module type unit factory packaged by Armstrong. “The

Brain® Digital Mixing Center” will be integrated into the design. The mixing Center should be sized accordingly.

o The unit will communicate and connect to the existing building automation system.

o Added points, graphics, and status shall be programmed and visible at the engineer workstation in building 40.

o Provide conduit & communication(s) wiring from existing communications closet(s) to added hardware/enclosures.

III. Base bid line item & Option to Exercise Construction Optional Line items:

NOTICE TO OFFERORS: A single award will be made to the offeror who submits the lowest responsive offer. Total evaluated price will be used to determine the lowest responsive offer, which is the sum total of BASE Line Item 0001 Lump Sum plus all Optional Line Items.

All offerors must submit an offer for both the Base and Option Line Item or they will be determined non-responsive.

(a) The Government may exercise the option period line items by issuance of a modification exercising the option unilaterally. The Government may exercise all of the line items or none of them.

1. Line item 1001 if exercised will be exercised during FY 2025 10/01/2024-09/30/2025.

2. Line item 2001 if exercised will be exercised during FY 2026 10/01/2025-09/30/2026.

3. Line item 3001 if exercised will be exercised during FY 2027 10/01/2026-09/30/2027.

(b) If exercised, the options above will include a Purchase Order from the respective fiscal year.

That Purchase Order will be identified in the modification document.

(c) The Government shall notify the contractor in writing no less than 30 days prior to issuing the modification exercising the option. Upon receipt of the modification, the contractor shall have 10 calendar days to obtain bonds and send them to the Contracting Office. Upon receipt of the bonds, the VA and the Contractor shall establish a mutually agreeable date for Notice to Proceed (NTP) no later than 30 days from the Contracting Office’s receipt of the bonds.

(d) The Government may exercise the three-line items above in a different order or in different fiscal years if done bilaterally with the contractor’s agreement.

Base Bid Line Item 0001:

Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete building 412.

All work shall be completed within 105 calendar days after receiving Notice to Proceed.

Option Line Item 1001:

In FY 2025 Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete building 400.

All work shall be completed within 189 calendar days after receiving Notice to Proceed.

Option Line Item 2001:

In FY 2026 Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete buildings 403, 409 and 410.

All work shall be completed within 245 calendar days after receiving Notice to Proceed.

Option Line Item 3001:

In FY 2027 Contractor shall provide for and furnish all labor, materials, equipment, qualified supervision, and other items designated in this contract in accordance with the specifications and drawings to complete buildings 401 and 411.

All work shall be completed within 189 calendar days after receiving Notice to Proceed.

I. Construction Phases:

• Phase 1: Pre-construction (kick-off) Meeting is anticipated to be scheduled on the effective date identified in the Notice to Proceed (NTP).

• Phase 2: Pre-Construction Accident Prevention Plan and Electronic Construction Schedule, to be completed no later than NTP + 3 weeks. Within this period the contractor shall submit the Accident Prevention Plan, submit the Construction Schedule, Submittal Registry, Product Submittals, Submittal Exchange Subscription, and schedule a review meeting with the COR and VA Safety.

• Phase 3: Pre-Construction Period duration is NTP + 5 weeks (not to exceed). Within this period the contractor shall provide a submittal exchange subscription for the VA and submit the following (as applicable per the specification requirements):

1. Construction Phasing Plan.

2. Activity Hazard Analyses.

3. Schedule of Values.

4. Existing Conditions Survey.

5. Infection Control Plan.

6. Quality Control Plan.

7. Environmental Protection Plan.

8. Document Submissions.

9. Demolition Debris Management Plan.

10. Certificates, Licenses, and Training Documents.

11. Obtain PIV badges.

12. Material Procurement and Delivery

• Phase 4: Pre-Construction VA Review Period. Phase 4 is anticipated to be 14 calendar days and shall be completed no later than NTP + 8 weeks. Within this period the VA will complete all review and approvals of contractor Pre-Construction submittals.

• Phase 5: Construction Period – Phase duration is to be dependent upon option. All applicable documentation listed in Phase 2 and any necessary submittals required to mobilize must be approved by the COR prior to commencing work. No demolition or construction shall be started without COR review and approval of those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO. Should naturally occurring weather delays occur, the contractor shall restart construction immediately once conditions permit.

• Phase 6: Construction Closeout Period duration is to be dependent upon option. The contractor shall provide all required materials to include the following within 18 days of completion of Phase 5.

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Final Waste Reports.

7. Existing Conditions Re-survey.

8. Release of Claims.

II. Miscellaneous:

• The contractor shall:

o Meet weekly for progress updates, provide a meeting agenda, meeting minutes, and project schedule via Microsoft teams.

o Provide and open issues log.

o Provide an updated electronic project schedule.

o Provide a 3 week look ahead on construction activities.

o Provide a risk analysis of the project. The analysis should include project that effect construction (I.E. the construction schedule, cost, and quality)

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