S02 Atch A SOW - 4 pages.pdf

STATEMENT OF WORK

Replace 1 North HVAC System

PROJECT #: 568A4-23-207

1. Background:

1.1. The VA Black Hills Health Care System (VABHHCS) Hot Springs Campus requires the replacement of the air handling unit serving Ward 1 North in the hospital building 12. The project is located at the Hot Springs VA campus. The facility address is 500 North 5th Street Hot Springs, SD 57747.

2. General

2.1. Title of Project: Replace 1 North HVAC System – Hot Springs.

Scope of Work: The contractor will provide all labor, equipment, materials and supervision necessary to complete work associated with the replacement of the existing air handling unit servicing Ward 1 North, under Project 568A4-23-207 Replace 1 North HVAC System, described in this Statement of Work (SOW). The construction shall be completed according to the provided construction documents, drawings and specifications.

a. This project consists of replacement of the existing air handling unit serving ward 1 North of the Hospital. The VAMC has identified that the HVAC unit has surpassed its expected life cycle. Replacement parts are becoming difficult or impossible to obtain. The project will replace the air handling unit serving Ward 1 North and all associated mechanical equipment.

b. The project shall include conversion of equipment to direct digital controls connecting to central automation system. Controls system for each mechanical device will be replaced.

The contractor shall provide provisions for humidification, dehumidification, and accommodations for cold weather.

c. The project will be phased according to the construction drawings.

d. The project will remove existing ceiling tiles and grid of impacted areas within rooms where mechanical/electrical scope requires ceiling removal or ceiling tile replacement.

e. Diffusers, smoke detectors, speakers, lighting, etc. will be removed for duct demolition and new installation.

f. The replacement of the existing air handling unit and its associated condensing unit of

12.5 tons of cooling capacity with another split system air handling unit and condensing unit of appropriate size. Heating, controls, and other options will be included.

g. The replacement of 15-20 VAV boxes downstream of the new air handling unit, including conversion to direct digital control.

h. Replace ductwork distribution mains from air handler to terminal boxes, and from terminal boxes to terminal devices (grilles and diffusers). Some duct mains may be reused, which is to be determined during design.

i. Replace heating water pipe distribution mains to terminal units.

j. Replace heat exchanger, pumps and controls.

k. Replace refrigerant pipe, heating hot water, and steam and condensate piping from mains within mechanical rooms to coils and heat exchangers.

l. Provide temporary cooling of the spaces with window heat pumps and self-contained heat pumps for comfort during construction.

m. Existing electrical panel 1N-N3 will be upsized from a 150A, 120/208V panel to a 250A, 120/208V panel. This will require replacing the upstream breaker om Panel 12-NDP1 as well as the conduit and conductor to the appropriate size.

n. Replacement of all safety switches/disconnect switches and conducting feeders serving the HVAC system.

o. The existing DDC/BAS panel along with all existing VAVs and its appropriate conducting feeders and junction boxes are also to be replaced.

2.2. Working Hours: The Contractor should perform work during normal VA business hours from 8:00 AM to 4:30 PM, Monday through Friday. Additional after-hours and weekend work will need to be pre-approved by the Contracting Officer’s Representative (COR).

2.3. Performance Period: The contractor shall complete the work required under this SOW in 365 calendar days or less from the date of Notice to Proceed, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless authorized by the COR. If authorized, night hours can start no earlier than 4:30 PM.

2.4. Type of Contract: Firm-Fixed-Price construction contract.

2.5. Site Investigation: All interested contractors will be invited to a pre-bid meeting. While not required, the contractor is strongly encouraged to attend the on-site pre-bid meeting.

Access to the work areas and specific explanation of Scope of Work requirements will be discussed. However, no questions will be answered during the pre-bid meeting. All questions must be officially submitted as an RFI through the Contracting Officer. No comments, actions, or discussion (verbal or otherwise) are to be considered direction or answers to any questions, nor will they be considered accurate or binding unless submitted and answered in writing through the Contracting Officer (CO) as an official RFI. Contractor walk-throughs outside of the pre-bid meeting will not be allowed.

3. Pre-Construction Conference

3.1. Prior to commencing work, the contractor will be required to attend a pre-construction conference that will be scheduled shortly after contract award.

4. Construction Management and Overview

4.1. It is the Contractor’s responsibility to properly assess the working conditions and include in the bid any specialty equipment, training, additional time, personnel, or safety equipment to perform the work safely and in compliance with all applicable local, State, and Federal regulations.

4.2. This project shall have a dedicated on site superintendent managing the construction effort.

4.3. SSHO has no other duties- The SSHO assigned to this project shall only oversee safety. They must be a separate qualified individual from the superintendent and/or quality control manager with duties only as SSHO. Refer to specification 01 35 26 for specific duties and training requirements to qualify as an SSHO.

4.4. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, along with associated sub-milestone dates. The contractor's subtask structure shall be reflected in the technical proposal and detailed work plan.

4.5. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms.

4.6. Construction Management Software: The Contractor shall provide subscription service to all associated parties via ProCore or Submittal Exchange for the duration of this project through project close-out.

5. Project Reporting

5.1. The Contractor shall schedule progress meetings every other week or more frequently as warranted by the complexity of the Project, to review the Work, discuss changes in schedules, maintain coordination and resolve potential problems. The Contractor shall invite the COR, Contracting Officer, Contract Specialist, and all sub-contractors who are involved in the Work. Vendors / Suppliers may be invited as appropriate.

The Contractor shall report on pertinent activities since the previous meeting, current work, coordination issues, and the two-week look ahead schedule. Additional items that should be included are:

a. Any safety/environmental incidents that occurred during the week.

b. Update of the construction schedule:

i. A calendar schedule showing planned progress vs. actual progress at the end of the week.

ii. Discussion of any deviation from the original schedule.

iii. Discussion on remedies or planned actions to rectify any schedule deviations.

iv. A forecast of any concerns or obstacles that may impact the schedule.

c. Change Orders and Field Directive Changes.

d. Use of site

e. Housekeeping

f. Equipment delivery

6. Changes to Scope of Work

6.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be the responsibility of the contractor.

7. Training, Security and NARA Requirements

7.1. Contractors will be required to comply with all training requirements as necessary.

7.2. Contractor(s) shall obtain PIV badges and undergo a background check prior to work and must be worn at all times while on VA premises. It is the General Contractor’s responsibility to obtain security badges from the COR for all employees, sub-contractors and visitors that will be on site. It is the General Contractor’s responsibility to account for and return all badges that have been issued. Any lost/misplaced/unreturned badges may result in a lost badge charge.

7.3. Each contractor is required to print, review, and sign the attached TMS 20939 document. Contract owner/supervisor must provide signed TMS 20939 documents for each individual on-site to the COR, Doug Sprinkle, prior to any work starting.

7.4. All contractors on-site shall read and comply with the attached NARA document.

8. Attachments

8.1. TMS 20939 VA Privacy Training for Personnel

8.2. NARA Language for Contracts