S04 Pre-Bid Site Visit Agenda -2 pages.pdf
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- Solicitation number
- 36C26326B0021
About this file
This is a Pre-Bid Site Visit Agenda for a federal construction solicitation. Solicitation Number 36C26326B0021 seeks qualified contractors to replace the 1 North HVAC System (Project Number 568A4-23-207) with an estimated project value between $2,000,000 and $5,000,000. The solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, restricting competition to verified SDVOSB firms registered in the SBA certification database with active Federal Government contracts registration in the System for Award Management (SAM). At the time of proposal submission and award, bidders must submit a formal Limitations on Subcontracting certification in accordance with VAAR 819.7004; failure to do so will render the proposal ineligible for evaluation and award.
Proposals are due April 23, 2026, at 10:00 AM (CT), with a virtual bid opening. All requests for information, clarifications, or questions must be submitted via email to jocelyn.swim@va.gov and angela.frost2@va.gov no later than 2:00 PM (CT) on April 6, 2026; answers will be published via amendment. The period of performance is 365 calendar days following the Notice to Proceed. Contractors must submit a Bid Bond with their proposal and provide Payment and Performance Bonds upon award. Davis-Bacon wage rate requirements apply and will be provided as a solicitation attachment, with any updates issued via amendment prior to bid opening. The contract is managed by Contracting Officer Angie Frost and Contract Specialist Josie Swim; all pre-award inquiries must be directed to these individuals only, not the Contracting Officer's Representative.
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Solicitation Number: 36C26326B0021 Project Number: 568A4-23-207, Replace 1 North HVAC System
Pre-Bid Site Visit Agenda
• Sign-In Sheet – All parties present at site, need to sign in.
• Introductions:
o Contracting Officer (CO) – Angie Frost o Contract Specialist (CS) - Josie Swim o Contracting Officer’s Representative (COR) – Doug Sprinkle o Architect-Engineer (AE) – N/A
• Solicitation Number: 36C26326B0021 for PN: 568A4-23-207, Replace 1 North HVAC System (HS) o 100% SDVOSB Set-Aside-- Competition is restricted to SDVOSB’s ONLY.
Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502-503
At time of proposal submission and award—must be listed as a verified SDVOSB in SBA certification database and have an active Federal Government contracts registration in the System for Award Management (SAM).
IAW VAAR 819.7004, you MUST submit a Limitations on Subcontracting formal certification with the offer; otherwise, you will be deemed ineligible for evaluation and essentially an award.
• Magnitude of Construction-- Between $2,000,000 and $5,000,000
• Bonds:
o Bid Bond with proposal submission o Payment and Performance Bonds are required o Scanned copies of all bonds are acceptable; however, the contractor must hold the original copies and submit if requested.
• Period of Performance is 365 calendar days after issuance of Notice to Proceed (NTP).
• Per FAR 52.222-6 (formally Davis Bacon) Wage Rate Requirements apply and must be adhered to— provided as an attachment to the solicitation.
o Any Wage Determination updates will be provided via amendment, prior to bid opening.
• Questions:
o All requests for information, clarifications or questions, must be submitted via email to jocelyn.swim@va.gov, and angela.frost2@va.gov NLT 2:00 PM (CT) on April 6, 2026.
o No questions will be answered via phone or individually. No questions will be answered today; however, any questions generated from today’s visit may be submitted as previously mentioned.
o All answers will be published via an amendment.
o The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project.
o Any questions submitted not as instructed above may go unanswered.
o YOU ARE INSTRUCTED SPECIFICALLY TO CONTACT ONLY THE
CONTRACT SPECIALIST AND CONTRACTING OFFICER ISSUING THE
SOLICITATION ABOUT ANY ASPECT OF THIS REQUIREMENT PRIOR
TO CONTRACT AWARD. NOT THE COR.
mailto:jocelyn.swim@va.gov mailto:angela.frost2@va.gov
Solicitation Number: 36C26326B0021 Project Number: 568A4-23-207, Replace 1 North HVAC System
Pre-Bid Site Visit Agenda
• Proposal Due Date: April 23, 2026, at 10:00 AM (CT) o Bids shall be submitted IAW the instructions provided within the solicitation under Bid
Submission Documents and Delivery of Bids sections. Bids not following these specific instructions may be rejected.
o The Bid Opening will be held virtually and may be joined by calling in on the provided number using the participant code.
o NO EMAIL OR TELEPHONE INQUIRIES FOR THE APPARENT LOW BIDDER WILL BE
ADDRESSED. IF YOU WANT TO KNOW WHO THE APPARENT LOW BIDDER IS, YOU MUST
JOIN THE VIRTUAL BID OPENING.
• Contact Information o Josie Swim jocelyn.swim@va.gov o Angela Frost Angela.Frost2@va.gov
• Turn over to the COR for Site Walk mailto:jocelyn.swim@va.gov mailto:Angela.Frost2@va.gov
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