S02 - 36C25726Q0864 - Solicitation.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

e

1 72

36C25726Q0864

08-20-2026

671-24-402

36C257

Department of Veterans Affairs Network Contract Office 17 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

1901 Veterans Memorial Dr. Building #171 Temple TX 76504

Miguel Gonzalez (915) 282-1732

PROJECT TITLE/NUMBER: Replace Fisher House 1 HVAC System, 671-24-402 PROJECT LOCATION: 7485 Wurzbach Road, San Antonio, TX 78229

DESCRIPTION: Provide all labor, materials, supplies, tools and equipment, supervision and construction services necessary to Replace Fisher House 1 HVAC System.

All work shall be performed in accordance with (IAW) the prepared Statement of Work.

This is a competitive Request for Proposals (RFP) 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside.

The Magnitude for this Construction Project is: Between $250,000 and $500,000.

All offerors must submit a Bid Guarantee as part of their package. Additionally, the Awardee must be able to obtain the necessary level of Payment Bonds.

Federal Contract Award Eligibility: All offerors must be registered/certified by the Small Business Administration (SBA.GOV) and the Federal Government's System for Award Management (SAM.GOV) and complete required (SAM.GOV) online Representations and Certifications.

The applicable North American Industry Classification System (NAICS) for this project is 238220 with a 19M size standard

A site visit is scheduled ON August 27, 2026, at 1:00 CT. Contractors will meet at 7485 Wurzbach Road at the San Antonio Medical Center and meet outside the VA Police. POC Michael Agwu at michael.agwu2@va.gov.

Cut off for submission of RFI(s)/Questions shall be Sept. 3, 2026, at 1:00 PM CST. All RFI(s)/Questions must be emailed to the following email: miguel.gonzalez4@va.gov. Please include the Sol. No. and name 36C25727Q0006 Replace Fisher House on the subject line.

All proposals shall be submitted via email to the following email address: miguel.gonzalez4@va.gov by no than 1pm CST on Sept. 21, 2026. Please include the Sol. No. and name 36C25727Q0006 - Replace Fisher House on the subject line.

This requirement falls under Davis Bacon Act WD# TX20260231.

The awardee of this contract will be required to provide a Superintendent at all times that work is being performed on the project (see clause at FAR 52.236-6). The Superintendent is considered a key position. This position SHALL NOT be subcontracted and must work directly for the prime contractor.

10 420

X 52.211-10

X 5

1:00 CDT

09-21-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C257

1901 Veterans Memorial Dr. Building #171 Temple TX 76504 none Financial Services Center (FSC) Department of Veterans Affairs

P.O. Box 149971 Austin TX 78714-8971

Miguel Gonzalez

VA-VHA-RPOW-2025-0045

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 STATEMENT OF WORK

A.4 INSTRUCTIONS TO OFFERORS

A.5 PRICE/COST SCHEDULE

A.6 SELF PERFORMED CALCULATIONS

A.7 SPECIPICATIONS AND DRAWINGS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (NOV 2025) (DEVIATION)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

2.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.8 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

REPRESENTATIONS AND CERTIFICATIONS

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(NOV 2025) (DEVIATION)

4.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

4.4 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (DEVIATION) (NOV

2025)

4.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.7 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

4.8 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.9 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.10 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.11 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.12 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.13 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.14 IT CONTRACT SECURITY

WAGE DETERMINATIONS

A.3 STATEMENT OF WORK

STATEMENT OF WORK

UPGRADE/REPLACE FISHER HOUSE #1 HVAC SYSTEM

1. BACKGROUND

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to upgrade / replace the existing HVAC system with a new and updated system having proper installation and a manufacturer’s warranty at the Fisher house number 1 building located at 7485 Wurzbach Road, San Antonio, TX 78229.

The fisher house 1 building was built in 2013 and at the time of construction, a 30-ton AC unit was installed. Since then, the HVAC unit have become very old and have not been working properly and an upgrade/ replacement of the system is needed.

Over the years, the unit have become less efficient with irregular maintenance and repairs.

During the summer months, the system struggles to maintain the required temperatures regardless of how many people are in the building.

2. SCOPE OF WORK

The contractor shall provide all labor, supplies, materials, tools, equipment and the supervision required to remove and replace existing HVAC system servicing the fisher house number 1 (one) building. This includes 3 outdoor condenser units CU1, CU2 and CU3, 3 Air Handler Units AHU1, AHU2 and AHU3, ductworks and all associated refrigerant piping and wall controls. The contractor shall also plan to demolish the existing boiler, boiler buddy and any associated components of the boiler system.

Contractor shall ensure that each bedroom at the fisher house 1 has its respective temperature thermostat to regulate temperature based on level of comfort and a central control for the common areas.

Contractor shall evaluate existing outdoor condenser location and make appropriate modifications to comply with code requirements and manufacturers installation instructions.

Ensure all maintenance accessibility clearances are maintained per applicable codes. Installation modification shall ensure storm water/snow from roof lines does not drain in or on the condensers.

Contractor shall pressure test all HVAC components and refrigerants lines per manufacturer’s recommendations and industry standards. Make detailed notes of the pressure amounts and times held for proper documentation.

Contractor shall construct new condensate drain system, including P-traps and condensate float switches, as necessary to remove condensation from installed equipment in accordance with manufacturer’s recommended specification and industry standards.

Contractor shall complete all work in accordance with industry standard and those specified by the manufacturer of the equipment.

Contractor shall clean up and dispose all removal, demolition HVAC components not to be reused, and installation waste off the fisher house property to an approved recycling or disposable site.

Normal hours of operation for VA sites are 8:00AM to 4:30PM Monday through Friday except for Federal Holidays. If contractor desires to work Saturday, Sunday or holidays, please send a request or contact the COR one week before work commences to make sure this is worked out.

Recognized Federal holidays are:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas Day December 25th

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

3 ADDITIONAL REQUIREMENTS

3.1.1 Contractor will coordinate all work and ensure that work is professionally done.

3.1.2 Contractor must also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards.

3.2 Construction shall also comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

3.3 On-site staging WILL NOT be provided in VA premises.

3.4 There will be NO contractor parking allowed on the VA campus.

3.5 Demolition and renovation shall take place with minimal disruption to adjacent workspaces.

3.5.1 Any item damage during removal is the contractor’s responsibility to replace with no additional cost to the government.

3.6 All costs shall be included in the base bid.

3.7 All work shall be coordinated with the VA prior to any demolition work being performed

3.8 Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials will be cleaned up as often as necessary and at the end of each workday.

3.9 False Alarms – Fire Department response fees for false alarms caused by the contractor will be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms are required to be used while construction work is ongoing. These covers shall be removed at the end of the construction work shift to keep them operational.

3.10 Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be tested as coordinated with the medical center.

Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR.

3.11 Smoking is strictly prohibited in all VA facilities.

3.12 Security – Contractors will always wear security badge in plain sight above the waist at all times.

Contractors found without a badge will be immediately removed from VA property by VA Police.

3.13 Parking – Contractor vehicles found parked in VA parking lots will be issued a United States

District Court Violation Notice and immediately removed and banned from VA property

3.14 Tuberculosis (TB) – Contractor is responsible for ensuring that if contracted construction worker(s) have been determined to be at risk for transmission of TB based upon the TB pre-construction risk assessment. The contractor must provide written certification, within 24 hours upon request, to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening within 90 days prior to assignment to the work site and been found to be free of active TB. Refer to the contract documents for this requirement.

3.15 Seasonal Influenza Vaccination – VHA Directive 1192.01 establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities, through the vaccination of health care personnel (HCP). HCP are individuals who, during the influenza season, work in VHA locations or who encounter VA patients or other HCP as part of their duties. HCP include all VA contractors who are expected to perform any or all their work at VA facilities. It is a VHA Policy that medical facilities will achieve a mandatory seasonal influenza (Flu) vaccination program by requiring all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. If exempt, HCP must wear a face mask.

3.16 OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA

10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour Construction Safety course certification. Proof of certification shall be on site at all times.

3.17 Construction sign and copy of IC permit (attached) shall be always posted on project site. All IC and dust control measures shall be implemented at all times.

3.18 All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating.

These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

3.19 All construction and installation work shall comply with VA specifications for material and codes workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and OSHA standards. Refer construction drawings and specs for requirements.

3.20 When using the elevators patients are given priority, please get off the elevator for the patient.

3.21 Submittals: Contractor shall submit to COR with a copy to CO per submittal form which will be Provided at time of award for review and approval before ordering or installing equipment.

Unapproved equipment may not be accepted or paid for. Do not commence work which requires Review of any submittals until receipt of returned submittal with an acceptable action marking.

The contractor shall be responsible for distributing the government’s reviews and approvals to His suppliers and subcontractors.

3.22 Warranty: The contractor shall provide a full one-year warranty on all work and materials

(labor, Parts, accessories and materials) from the date of startup testing and commissioning

OTHER DELIVERABLES

3.23 Period of Performance: 420 Calendar days after Notice to Proceed. The contractor shall coordinate with the COR to find the most suitable period within the POP timeline to execute this job, making use of after hours, weekends and adjoining holidays that converge together. (This also include the lead time for receiving the needed materials)

3.24 Performance and Payment Bonds: Due 10 Calendar days after Notice of Award

3.25 Proof of Insurance: Due 7 Calendar days after Notice of Award

3.26 Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 15 calendar days after the receipt of Notice to Proceed.

The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used.

VA will consider an interim plan for the first 45 calendar days of operation. Installation will be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan will not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the Contracting Officer Representative (COR) in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.

3.27 Safety Plan: Contractor shall develop and implement a Comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project. Contractor shall furnish to VA for review no later than 15 calendar days after the receipt of notice to proceed. The plan shall also describe how final system installation will meet all applicable requirements of NFPA30 and NFPA30A. Construction/Renovation work will be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor is responsible for providing enough project lead time to allow for VA review of Safety Plan before acceptance. The Department of Labor OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc; and (2) Require all sub-contractors used on site to follow these same provisions in the regulation. Contractor shall provide OSHA 10 hr. and OSHA 30 hr. training certificates.

3.28 Progress Reports: Shall be submitted electronically every week to the Contracting Officers Representative (COR) and address, at a minimum, the status of deliverables, project schedule, price and technical performance as they relate to the planned and actual work performed during the past two weeks, work planned for the following two weeks and address any open critical issues.

3.29 Permits: Contractor shall submit all permits associated with this project to the COR. This shall include permits necessary with City of San Antonio and local Fire departments. The contractor shall be responsible for coordination with these offices.

3.30 Operations and Maintenance Manuals (O&M): The Contractor shall provide three (3) complete sets of O&M manuals including a recommended spare parts list identifying components adequate for competitive supply procurement for operation and maintenance of the system. The O&M Manuals shall include maintenance and inspection for all equipment. A three-ring binder containing all of the O&M and electronic files on CD-ROM shall be provided within the binder.

3.31 Operations and Maintenance Training: The Contractor shall provide on-site O&M training for the location which will consist of two (2) formal on-site training sessions during a 30-day period to including but not limited to system operation, corrective and preventive maintenance and inspections.

The contractor shall provide training manuals that include the hands-on exercises, O&M data and troubleshooting guides necessary for personnel to assume full O&M responsibility for the system after completion of the training. The contractor shall provide a written training syllabus for the topics and detailed training content for review and approval by the COR at least 30 days prior to the scheduled training. The contractor will coordinate with the COR the scheduling of any training classes in advance. The COR may require the classes to be provided on non-consecutive days at the convenience of the VA Staff.

ACCEPTANCE

3.32 For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” will be provided by the VA upon the completion of all the following:

3.33 The Contractor has demonstrated/ verified that the implemented ECMs function as intended at commissioning. All punch list items identified during the commissioning have been resolved.

3.34 The Contractor has provided O&M manuals.

3.35 The Contractor has provided Record drawings to include a CD with all as builds CAD files, one full set, and one Mylar full set.

CONFIDENTIALITY AND NONDISCLOSURE

3.36 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order are the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

3.37 The Contracting Officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

3.38 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

3.39 To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

Special Instructions to Bidders:

NOTICE: Information Technology (IT) Systems, Privacy & Records Management

Information System Officer, Information Protection: The contractor will not have access to VA Desktop computers they will not have access to online resources belonging to the government.

Privacy Officer: The Contractor will not have access to protected Patient Health Information (PHI) nor will they have capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage device will remain in VA control and will not be removed from VA custody. All research data available for Contractor analysis is de-identified.

Records Manager:

Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

3.39.1.1 Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3.39.1.2 Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

3.39.1.3 Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

3.39.1.4 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

3.39.1.5 The Government Agency owns the rights to all data/records produced as part of this contract.

3.39.1.6 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

3.39.1.7 Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

3.39.1.8 No disposition of documents will be allowed without the prior written consent of the Contracting

Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

3.39.1.9 Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract.

The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

A.4 INSTRUCTIONS TO OFFERORS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

QUOTE PREPARATION INSTRUCTIONS

1. Introduction: These instructions prescribe the format of quotes along with the development and presentation of the quote data. These instructions are designed to ensure the proper submission of information necessary to provide for comprehensive evaluation of quotes. Offerors shall carefully review this section prior to commencing quote preparation and take the necessary measures to ensure that the information submitted is factual, accurate, and complete.

2. Notice: For a quote to be considered, offerors must strictly comply with all instructions outlined in this solicitation. Furthermore, all solicitation amendments (if any) must be acknowledged in accordance with FAR Clause 52.215-1- Instructions to Offerors. Failure to furnish quotes that comply with all instructions and include complete copies of required documents, at the predetermined due date for submission, shall result in elimination from consideration for the award.

3. Submission instructions: Offers must be submitted by email to the Contracting Officer, Miguel Gonzalez, by email at miguel.gonzalez4@va.gov . Quotes may not be submitted by fax. Offers must be submitted on or before the due date and time listed on page one, block thirteen.

Quotes must be submitted in two volumes:

a. Price-Vol. I

b. Solicitation, Offer & Award Documents-Vol. II

Offerors may submit their quotes in one to four emails. Volumes I and II must be submitted as separate, searchable PDFs. Each volume must be submitted as attachments to their submission email(s). Quotes submitted by any other method, including hyperlinks or drop boxes, will not be considered. The subject of each email shall be in the following format, specifying which volume(s) are included:

“36C25727Q0006 – Replace Fisher House 1 HVAC System – Company Name, Volume I”. Each email must clearly indicate how many total emails the Offeror will be sending.

4. Format Instructions: Quotes must be clearly indexed and logically assembled. Each volume must have a clear title at the top of the first page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and solicitation number in the header and/or footer.

Quotes page limitations are applicable to this procurement. The table below indicates the maximum page count for each volume:

mailto:miguel.gonzalez4@va.gov

Volume Number Factor File Name Page Limitations

Volume I Price Price.docx Complete A.3, Price Schedule for Project Pricing

Volume II Solicitation, Amendments, Offer & Award Documents, Certifications & Representations

OfrRep.pdf None

If the Offeror submits annexes, documentation, attachments, or the like, such will count against the Offeror’s page limitations unless otherwise indicated in this solicitation. The page count will be determined by counting the pages in the order they come up in the print layout view. Pages in violation of these instructions, including those that exceed the total page limit for a particular volume, will not be evaluated. Quotes must be in at least 12-point font and have at least 1” margins.

If an offeror includes a table of contents or a glossary of terms or abbreviations, those pages will not be included in the page count of that volume. However, substantive information included in the table of contents or glossary pages will not be considered.

1. Content Instructions: Information must be confined to the appropriate volume. The Offeror shall confine submissions to essential matters sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. All proprietary information shall be clearly and properly marked.

2. Volume Specific Submittal Instructions:

i. Volume I – Price Schedule for Project Pricing

(1) Complete the price offer schedule in section A.3

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the price of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

ii. Volume II - Solicitation, Offer, & Award Documents-Vol. IV

ii. Certifications and Representations. An authorized official of the offeror shall sign the SF 1442 and all certifications requiring original signature.

Volume 4 must contain the following:

1. Solicitation Section A – Standard Form SF 1442 and Acknowledgement of Amendments, if any.

2. Any proposed exceptions to solicitation terms and conditions. Any Offeror-imposed terms and conditions which deviate from the Government’s material terms and conditions established by the Solicitation, may render the Offeror’s quote Unacceptable and thus ineligible for award.

3. Complete and signed 852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

4. Any offeror submitting a quote as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

a. have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

b. will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s quote will render the offeror ineligible for award.

EVALUATION FACTORS FOR AWARD

1. Source Selection Process Overview. All quotes shall be subject to evaluation by a team of Government personnel. Quotes will be evaluated strictly in accordance with their written content. Subjective judgment by the government is implicit in the evaluation process.

a. The Government will first review quotes to determine whether they are complete and comply with the instructions set forth in this solicitation. The Government will eliminate all quotes that were submitted late and not subject to an applicable exception, fail to comply with all instructions, or are incomplete. A complete quote is one that includes all required information and documentation, including any applicable representations, forms, or clauses requiring information or signatures from offerors. Quotes which merely restate a requirement or state that a requirement will be met, without providing support, will be deemed incomplete and not considered.

b. Next, the Government will evaluate each remaining offeror’s Volume I Price. The Government will eliminate any quotes that are missing the pricing information.

c. The Government will then conduct a Lowest Price Technically Acceptable (LPTA) process with all remaining offerors. In using this source selection process, the Government intends to make an award based on which offeror provides the best value to the Government. Price will be the only factor evaluated.

d. The LPTA will best achieve the objective of awarding a contract with expertise and qualities that are most important to VISN 17. The Government will make an award to the contractor that submits a quote that meets the criteria for being technically acceptable along with price considerations. The Government will strictly enforce all the quote submission requirements outlined in the solicitation. Failure to comply with these requirements will result in an Offeror's quote being rejected as being incomplete or non-conforming to solicitation requirements.

e. The Government intends to make an award without discussions, but it reserves the right to conduct discussions if doing so would be in the best interest of the Government. Initial quotes should contain the offeror’s best offer. The Government may request clarifications, as described in FAR 15.202(a)(2).

2. Evaluation Factors

a. Price: Complete Price Schedule

(1) Complete the price offer schedule in section A.5

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the price of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219- 73(d)(3).

a. Price: Fixed Price. The Government will evaluate offers by adding the total of all line-item prices. The Total Evaluated Price will be that sum. The Government will also evaluate the Total Evaluated Price to determine whether quotes are fair and reasonable.

X (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–

74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Price of materials are excluded and not considered to be subcontracted.

A.5 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Replace Fisher House 1 HVAC System

1.00 JB $________ $________

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to upgrade / replace the existing HVAC system with a new and updated system having proper installation and a manufacturer’s warranty at the Fisher house number 1 building located at 7485 Wurzbach Road, San Antonio, TX 78229.

0002 Payment Bond 1.00 EA $________ $________

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to upgrade / replace the existing HVAC system with a new and updated system having proper installation and a manufacturer’s warranty at the Fisher house number 1 building located at 7485 Wurzbach Road, San Antonio, TX 78229.

GRAND TOTAL $________

A.6 SELF PERFORMED CALCULATIONS

INSTRUCTIONS FOR CALCULATION OF SELF-PERFORMED WORK IAW “Limitations on Subcontracting” (VAAR 852.219-73)

OFFEROR’S SELF PERFORMED ESTIMATED CALCULATIONS

At the time of proposal Offeror’s are required to complete.

a) Offeror’s total proposed price: $ __________

b) Cost of Materials $ __________

c) Total excluding materials (a-b) $ __________

d) Amount projected to be paid to non-VIP listed SDVOSBs: $ __________

e) Offeror’s percentage of estimated Non VIP work (d/c X 100 = %) __________%

f) Offeror’s percentage of estimated self-performed work (100 – e = %) __________%

A/E-Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VetCert -listed VOSBs.

General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VetCert-listed SDVOSBs.

Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VetCert -listed SDVOSBs.

A.7 SPECIPICATIONS AND DRAWINGS

See attached document: A.7 - 33CS-33PS.

See attached document: A.7 - 33CS-68SI.

See attached document: A.7 - 33CS-64SI.

See attached document: A.7 - 33CS-47SI.

See attached document: A.7 - 2013-02-25 FH SA HVAC Zoning List.

See attached document: A.7 - 2013-02-11 FH SA HVAC As-Built_SAN ANTONIO 02-09-13

MECHANICAL AS BUILTS.

See attached document: A.7 - 40RU-Carrier Air Handling Units.

See attached document: A.7 - 38AU Carrier Air Cooled Condensing Units.

See attached document: A.7 - FB4CFY5B Fan Coil Units for Puron Refrigerant.

See attached document: A.7 - Carrier Central AC System Owner's Manual.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.2 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION)

(a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.3 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be percent of the bid price or , whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

(End of Provision)

2.5 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID

GUARANTEE) (FEB 2021)

(a) Offerors shall obtain from each person acting as an individual surety on a bid guarantee—

(1) A pledge of assets that meets the eligibility, valuation, and security requirements described in the Federal Acquisition Regulation (FAR) 28.203–1; and

(2) Standard Form 28, Affidavit of Individual Surety.

(b) The Offeror shall include with its offer the information required at paragraph (a) of this provision within the timeframe specified in the provision at FAR 52.228–1, Bid Guarantee, or as otherwise established by the Contracting Officer.

(c) The Contracting Officer may release the security interest on the individual surety’s assets in support of a bid guarantee based upon evidence that the offer supported by the individual surety will not result in contract award.

(End of Provision)

2.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign…