Road Survey 2026 ITB.pdf

TOWN OF MARLBOROUGH, CONNECTICUT

Invitation to Bid

Town Wide Pavement Condition Assessment

Sealed Bids for the Town Wide Pavement Condition Assessment will be received by the Town of

Marlborough at the Town Clerk’s Office until 10:00 AM local time on Tuesday, October 27, 2026.

Received Bids will be publicly opened and read aloud at this time.

Bids shall be Lump Sum.

Prospective Bidders may examine the Bidding Documents on-line at marlboroughct.net or CT DAS CT

Source website and may obtain copies of the Bidding Documents from the Building Land Use/Building

Department by calling 860 295 6202 or e-mail Building@marlboroughct.net.

To receive the documents via package services, send a completed pre-paid pickup label from either UPS or FEDEX to the Issuing Office. PDF copies are available upon request after receipt of the non-refundable fee.

The date that the Bidding Documents are transmitted by the Issuing Office will be considered as the Bidder’s date of receipt of the Bidding Documents. Partial sets of Bidding Documents will not be available from the

Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office.

A pre-bid meeting will be held at 3:00 p.m. on Tuesday, October 13, 2026, at Town Hall 26 North

Main Street, Marlborough, CT. Attendance at the pre-bid meeting is not mandatory.

The successful Bidder will be required to provide a Performance Bond in the amount of one hundred percent of the Contract Price.

The Owner is exempt from payment of Sales and Use Taxes on all materials and equipment to be permanently incorporated in the Work. These taxes shall not be included in the Bid.

Attention of bidders is particularly called to the requirement for all contractors and subcontractors to provide affirmative action to ensure equal opportunity employment as noted in the Governor's Executive Orders 3 and 17.

The bidder agrees that its bid shall be good, capable of being accepted, and may not be withdrawn for a period of sixty [60] days, Saturdays, Sundays, and legal holidays excluded, after the opening of bids.

The Town reserves the right to waive any technical defects in the bids; to reject bids which do not conform to the terms and conditions described in the specifications; to reject any, any part of, or all bids; to waive informalities or irregularities in the bidding process; and to accept that bid which the Town deems to be in its best interest, whether or not it is the lowest dollar proposed.

All work to be performed in connection with the proposed project will be subject to all applicable federal, state, and local laws, ordinances, and regulations.

If the Town determines, in its sole discretion, to proceed with the work, the successful bidder must execute and deliver an Agreement and furnish valid Certificates of Insurance with full policies, a Performance Bond, and to the Town prior to the start of any work.

It is the responsibility of the bidder to ensure that it has received all addendums to this Invitation to Bid prior to submitting a bid.

This Invitation to Bid is not binding in the Town.

The Town reserves the right to revise or amend the plans and specifications from time to time as it deems necessary.

This Invitation to Bid has been prepared solely to solicit bids and does not constitute a contract offer.

The Town reserves the right to amend, cancel, postpone, withdraw, or resubmit this Invitation for Bid at any time if it is in the best interest of the Town to do so.

The Town is an Affirmative Action/Equal Opportunity Employer. Minority/Women Business Enterprises are encouraged to apply.

Town of Marlborough, Connecticut

By: David R. Porter, Town Manager

Date: October 1, 2026