39271_Oct_15_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of Marlborough, Connecticut for a Town Wide Pavement Assessment Study. The project scope requires updating the 2020 Pavement Assessment Report through a comprehensive pavement condition study evaluating the structural and functional condition of the town's 62.6 miles of town-maintained roadways. The consultant must perform detailed visual surveys documenting pavement distress types and severity levels, establish baseline conditions consistent with the prior 2020 assessment methodology, and deliver a prioritized list of roads requiring maintenance, rehabilitation, or reconstruction to inform the town's long-term capital improvement planning. The solicitation opened October 2, 2026 at 7:00 AM EDT with sealed bids due October 27, 2026 at 10:00 AM EDT at the Town Clerk's Office. A pre-bid meeting is scheduled for October 13, 2026 at 3:00 PM at Town Hall, 26 North Main Street, Marlborough, Connecticut, with optional attendance. The vendor question-and-answer period runs through October 14, 2026 at 3:00 PM EDT. Bids may not be withdrawn for sixty days following opening, excluding weekends and legal holidays.

This is a lump-sum, open solicitation with no estimated contract value published and no set-asides or preferences stated. Deliverables are on FOB Destination basis with payment terms to be specified by the vendor. The Town is exempt from sales and use taxes on materials and equipment permanently incorporated into the work; bidders must exclude these taxes from pricing. The vendor must submit a Performance Bond equal to one hundred percent of the contract price and provide certificates of insurance and valid insurance policies prior to work commencement. All contractors and subcontractors must comply with the Governor's Executive Orders 3 and 17 on affirmative action and equal employment opportunity. The Town encourages Minority and Women Business Enterprises to apply and reserves the right to waive technical defects, reject any or all bids, and select the bid deemed in its best interest. Inquiries should be directed to Peter Hughes, Town Planner, at (860) 295-6202 or planner@marlboroughct.net.