Road_Striping_SOW.pdf

NOTICE TO BIDDERS

ROAD STRIPING

Notice is hereby given that the Board of County Commissioners of Santa Rosa County, Florida, will receive sealed bids for road striping services. Services will include painted pavement markings, thermoplastic traffic stripes and markings and raised retro-reflective pavement markings and bituminous adhesive.

It is the intent of the County to enter into a One (1) year contract. All prices are firm for a period of one year. After one year, for each subsequent year, the County may approve the option of renewing the contract at the same or a lesser price for a (1) year period, not to exceed two (2) years, with the agreement of the contractor.

Note: Santa Rosa County reserves the right to award to multiple Contractors.

ROAD STRIPING

SCOPE:

The work to be performed under this BID shall consist of furnishing all materials, equipment, tools, labor, supervision, and insurance necessary to perform repairs, maintenance, installation, of painted pavement markings, thermoplastic traffic stripes and markings and raised retro-reflective pavement markings and bituminous adhesive on designated State Highways and County roads that

All work performed by the successful bidder will be in accordance with the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Work completed shall also be in accordance with the current practices, standards, and specifications as outlined in in the current Manual on Uniform Traffic Control Devices for Streets and Highways.

1.0 NOTIFICATIONS:

The Contractor will be ready and available to move in and start work on a job within 48 hours after being notified by telephone, fax, or email from the Public Works Director (or their designee) and agrees to remain on said project until the job is completed, based on not less than eight (8) hour working days. No work will be done on holidays, Saturdays, Sundays or overnight, unless determined to be an emergency by the Board of County Commissioners or as directed by the Public Works Department. Failure to cooperate and comply with these stipulations will cause an unnecessary delay in the Santa Rosa County Road building program and will be treated as a and performance from the Contractor will be expected.

2.0 FAMILIARITY WITH LAWS:

rules, and regulations that in any manner affect the work. Ignorance thereof the part of the Bidder will in no way relieve him from responsibility.

3.0 BILLING/INVOICE PROCEDURE:

Billing for all services shall contain the following information:

Date and time of project start.

Date and time of project completion.

Project street name.

Invoice number and invoice date.

Type of pavement markings used.

Unit cost of product used.

Total cost of product used.

Number of regular hours, emergency hours.

SRC task numbers.

Detailed summary sheet of all work performed shall appear on the billing invoice or provided separately and referenced to the SRC task number.

Invoices are due for submission by the 15th day of each month. Invoices should be sent to:

Santa Rosa County Public Works Department 6075 Old Bagdad Highway Milton, FL 32583

4.0 CONTRACT RENEWAL:

Contract renewal requests or termination notice will be provided in writing by the vendor, to the Public Works Director or their designee, not less than 60 days prior to contract anniversary date, the request must clearly state the renewal will be at the same or lessor price with no other modifications.

Upon renewal, the County may in its sole discretion, make an equitable adjustment in the Contract terms and/or pricing if pricing or availability of supply is affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the following criteria: (1) the marketplace or industry, not just the particular Contract source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the Vendor that continued performance of the Contract would result in a substantial loss. The Vendor shall provide thirty (30) days written notice to the County and written approval from the County is required. Documentation of cost adjustments shall be provided by the Vendor to the County and may include but not be limited to published pricing and cost indexes.

5.0 FORM OF AGREEMENT:

The Contract form shall be provided by the County Attorney.

6.0 PERFORMANCE AND PAYMENT BONDS:

The Board reserves the right to require the successful bidder to post a Performance and Payment Bond if it is determined that one is in the best interest of the County. Should said bond be required, the successful bidder will have ten (10) days after notification in writing to post same.

Pursuant to Florida Statutes, Section 255.05, should the contract exceed $100,000.00 the Contractor shall be required to execute and record performance and payment bonds. These bonds must state the name and principal business address of both the principal and the surety and a description of the project sufficient to identify it. In the event the bidder fails to comply with any of these conditions and requirements in whole or in part, the full amount of the bond or check shall be automatically forfeited to Santa Rosa County as damages on account of the default of the bidder.

7.0 COMMENCEMENT AND COMPLETION OF WORK:

Contractor shall be prepared to begin work within 7 days of receiving notification of bid award.

Work commencement dates, work completion dates, and project schedules will be clearly stated in each corresponding Task Order. The Contractor shall complete the work within the performance period specified in the Task Order. Any and all extensions of time must be approved by the Public

Works Director or their designee and the Contractor. The Contractor agrees that time is of the essence for all projects in this Agreement. For Pavement Marking and other highly weather dependent work, task order start dates are for planning and scheduling purposes. As it relates to liquidated damages, the work shall not be deemed to commence, until the contractor has mobilized to the site.

Substantial Completion is defined as the time at which the Work (or a specified part thereof) has progressed to the point where, in the opinion of the Public Works Director or their designee, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Task Order

Completion thereof.

If the Contractor fails to prosecute the work with such diligence as will ensure the completion of each portion of the work within the time provided in the project Task Order and after mobilization to the site, plus any extensions approved by both parties, the Contractor shall continue the work in which event the actual damages for the delay will be impossible to determine. In lieu thereof, liquidated damages will be Task Order specific and may be assessed for each day required to complete the work past the Substantial Completion deadline.

The Contractor shall not be liable for any excess costs, if the failure to perform the Contract arises out of causes beyond the control and without the fault of negligence of the Contractor.

Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor. If the failure to perform is caused by the default of a Subcontractor, and if such default arises out of causes beyond the control of both the Contractor and the Subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the Subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery schedule. Unless weather delays are specifically allowed in this Agreement, they are not cause for excusable delays.

8.0 LIQUIDATED DAMAGES:

County and Contractor recognize that, since time is of the essence for this Agreement, County will suffer financial loss if the Contractor fails to perform in accordance with the Scope of Work and Task Orders. The start and end date of any task order will be negotiated and agreed upon by the County and the Contractor. The contractor agrees that time is of the essence and that individual task orders may be subject to liquidated damages for failing to complete a task by the end date, in the amounts of $250 for individual task orders under $50,000, $500 for task orders from $50,000 up to $99,999, or $1000 for all task orders of $100,000 and over.

Contractor hereby expressly waives and relinquishes any right which it may have to seek to characterize the above noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of the County's actual damages at the time of contracting if

Contractor fails to perform in accordance with the Scope of Work and Task Order.

If Contractor fails to perform in accordance with the Scope of Work and Task Order, the County also reserves the right to order the Contractor to suspend performance and procure another Contractor to complete all or a portion of the work. All direct, indirect, and consequential costs incurred by the County for completion of said work shall be charged against the Contractor.

The foregoing remedies shall be in addition to any and all other legal remedies available to the County and shall not be considered to be the County's exclusive remedy in the event of the Contractor's material default of the Agreement

9.0 TRAFFIC CONTROL:

Provide a minimum of two (2) flag men for all roads that are being worked on, also provide all construction signs to meet FDOT requirement or any requirements set forth by Santa Rosa County Public Works Department. Contractor shall have personnel on project site that meet the current FDOT requirements for certification in Temporary Traffic Control or Maintenance of Traffic to set up traffic control.

10.0 APPLICATION OF PAVEMENT MARKINGS

Temporary markings are to be applied before traffic is resumed after paving. With the exception of short-term raised rumble strips, wait at least 14 days after constructing the final asphalt surface course to place thermoplastic pavement markings. Installation of thermoplastic on preparation for thermoplastic on concrete.

Paint or Blackout material to hide existing markings can only be used in a temporary application and must be approved by the Public Works Director or their designee.

11.0 REMOVAL OF PAVEMENT MARKINGS

Removal of pavement markings shall be per sections 710-70 Removal of Existing Painted Pavement Markings and 711-70 Removal of Existing Thermoplastic Pavement Markings.

Remove existing thermoplastic pavement markings using a method approved by the Engineer such that pavement surface scars or traces of the removed thermoplastic pavement markings will not conflict with new pavement markings.

Price and payment will be full compensation for all work specified and will include the removal of thermoplastic pavement markings, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

12.0 THERMOPLASTIC PAVEMENT MARKINGS

Thermoplastic striping and marking work shall conform with the requirements of the most current edition (including all applicable revisions) of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public

Works Director or his designee. Broken (skip) stripes shall consist of a succession of solid yellow or white strips, 6 inches wide, 10 feet in length, separated by unpainted spaces 30 feet in length

Price and payment will be full compensation for all work specified and will include the installation of thermoplastic pavement markings, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

13.0 PAINTED PAVEMENT MARKINGS

Painted striping and marking work shall conform to the requirements of the most current edition (including all applicable revisions) of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Broken (skip) stripes shall consist of a succession of solid yellow or white strips, 6 inches wide, 10 feet in length, separated by unpainted spaces 30 feet in length.

Price and payment will be full compensation for all work specified and will include the installation of painted pavement markings, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

14.0 RAISED RETRO REFLECTIVE PAVEMENT MARKERS

Raised Retro-Reflective pavement markers and Bituminous Adhesive work shall conform with the requirements of section 706 of the most current edition (including all applicable revisions) of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Raised Retro- Reflective pavement markers shall be spaced by road type and condition, or as specified by the public works Director or his designee.

Price and payment will be full compensation for all work specified and will include the installation of raised retro reflective pavement markers and bituminous adhesive, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

15.0 TASK ORDERS

All work shall be requested and completed through the use of a task order. The following procedure shall be used to create and negotiate task orders:

1. Santa Rosa County requests services via email, phone, fax, or in person.

2. Santa Rosa County staff completes a task order form including the scope, task duration, start and end dates, contract number, account number, location, project description, any special conditions, and any other relevant information and transmits to Contractor for review and signing.

3. Contractor reviews the task order to confirm they agree with the task specifics and sends back a signed task order or requests additional information needed before signing.

4. Santa Rosa County Public Works Director or their designee signs the task order and provides a fully signed copy back to contractor.

5. Contractor completes work in accordance with the task order and provides invoice for payment once work has been certified complete by Santa Rosa County Public Works Staff.

6. Mobilization shall be a set fee based on the greater of $1000.00 or 5% of the total task order cost. Mobilization is negotiable per task order up to, but not exceeding, %15 of the total task order cost.

Payment will not be made for work completed without a signed task order.

SAMPLE TASK ORDER

Santa Rosa County FY21

Asphalt Services Task Order

[CONTRACTOR NAME]

Contract Task Order No.: 01 SRC Contract No.:

Project ID# Acct. # Acct. Name

Attention Contractor:

You are hereby directed to promptly execute this Task Order in accordance with the terms and conditions of our standing Contract for indefinite delivery of services. Provided below is a scope of work and an itemized cost schedule based on the level of effort and the unit costs reflected in our Contract. Time is of the essence; this Task Order shall be subject to liquidated damages as called out in the Special Conditions of this Task Order.

Project Name:

Public Works Approval Date: _________ By:

Contractor Approval Date: _________ By:

Construction Cost: NTE $

Construction Schedule: Calendar Days Begin Date: End Date:

Project Location:

Project Description:

Scope of Work:

*Special Conditions:

No modification of time or cost of this Task Order shall be made without an executed Change Order approved by both the County and Contractor.

Perform all work per FDOT and/or County specifications, unless otherwise noted.

Contractor shall avoid any disturbance to existing vegetation and landscaping within the area that is not part of the scope of work. Contractor shall be responsible for any damage to existing trees, landscaping, pathways, curb, utilities, and pavement and must restore all affected areas to its pre-project condition or better at no additional cost to the County.

Contractor should take pre-project condition photos of work areas before starting work and post-project photos to document any existing damage and conditions.

Time is of the essence; this project shall be subject to liquidated damages of $###.## per day for each day not substantially completed by the end date shown above.

Contractor shall notify the County at least 48 hours before beginning work.

Quantities shown are for quotation purposes only. Payment will be for actual field quantities as verified by measurement, time sheets, and truck tickets provided by the Contractor.

Attachments:

Utility locates needed: Yes/No Traffic Control needed: Yes/No Emergency: Yes/No

*County to be notified in writing via change order if this fee needs to be exceeded to complete the Task Order

Project Folder:

END SECTION