Resiliency_Plan_(Re-Issue).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/daniabeachfl

City of Dania Beach

25-004

RESILIENCY PLAN (RE-ISSUE)

RELEASE DATE: February 6, 2025

RESPONSE DEADLINE: March 3, 2025, 12:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Qualification #25-004

Title: Resiliency Plan (Re-Issue)

Table Of Contents

1. NOTICE TO PROPOSERS

2. OVERVIEW

3. SCOPE OF SERVICES

4. SUBMISSION REQUIREMENTS

5. EVALUATION CRITERIA AND PROCEDURES

6. INSURANCE REQUIREMENTS

7. TERMS AND CONDITIONS

8. VENDOR QUESTIONNAIRE

Attachments:

A - EXHIBIT_“A”_Proposers_Qualification_Statement

B -

EXHIBIT_“B”_City_of_Dania_Beach_Florida_Sworn_Statement_Under_287.133_3A_Florida_Statute s_Public_Entity_Crimes

C - EXHIBIT_“C”_-_Non_Collusion_Affidavit

D - EXHIBIT_“D”_Drug-Free_Workplace_Certification_Form

E - EXHIBIT_“E”_Acknowledgment_of_Addenda

F - EXHIBIT_“F”_Reference_List

G - EXHIBIT_“G”_Certification_to_Accuracy_of_Proposal

H - EXHIBIT_“H”_Affidavit_of_Compliance_with_Anti-Human_Trafficking_Laws

1. NOTICE TO PROPOSERS

CITY OF DANIA BEACH, FLORIDA

REQUEST FOR QUALIFIATIONS (“RFQ”) FOR

Resiliency Plan (Re-Issue)

25-004

NOTICE IS GIVEN that the City of Dania Beach, Florida (the “City”) will be accepting sealed Proposals for Resiliency Plan (Re-Issue), 25-004”.

Proposals will be accepted on the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl until Monday, March 3, 2025, at 12:00 pm. Proposals received after this time will be rejected.

All submissions will remain confidential and exempt from public record disclosure requirements until the response opening is conducted.

PROJECT DOCUMENTS

Documents may be obtained from https://procurement.opengov.com/portal/daniabeachfl/projects/144720.

All Proposers are advised that the City has not authorized the use of the City seal or logo by individuals or entities responding to City bids.

https://procurement.opengov.com/portal/daniabeachfl/projects/144720

2. OVERVIEW

The City of Dania Beach (“City”) is soliciting Proposals from interested persons, firms, or both for the provision of the services described in this RFQ. Through a Request for Qualifications process described in this document, persons and firms interested in assisting the City in provision of such services must prepare and submit a qualifications packet in accordance with the procedure and schedule in this RFQ. The City will review submittals only from those persons and firms that submit a Request for Qualifications packet which includes all the information required to be included as described in the RFQ.

In order to be considered, persons, consulting firms or team joint ventures must demonstrate specific experience and capabilities in all related areas for which they seek to perform work as described. Consultants should also be familiar with the standards, practices, requirements, and applicable ordinances of the City of Dania Beach.

The City intends to select a firm capable of providing services necessary to complete the services required by the City as outlined in this RFQ.

3. SCOPE OF SERVICES

3.1. INSTRUCTIONS TO PROPOSERS

The following instructions are given as guidance to Proposers in properly preparing their Proposals to this Request for Qualifications for Consultant Services that are to be provided to the City of Dania Beach, Florida (the “City”).

3.2. SCOPE OF SERVICES

The scope of services is a general guide to the work the City expects to be performed by the Consultant(s) and is not a complete listing of all services that may be required or desired. In accordance with Florida State Statute

287.055, known as the “Consultants’ Competitive Negotiation Act” (the “CCNA”), the City is seeking professional services from qualified firms who or which will work with city staff, regional agencies, and other experts to develop a robust and innovative Resiliency Plan that will:

o Develop the framework that will set direction and overall goals for the City.

o Suggests initial priority action steps and proposes high-level implementation pathways to achieve them. (These suggestions of implementation should be compatible with the Southeast Florida

Regional Climate Change Compact and deliver on the City’s NetZero Action Pledge).

o Provide various climate change scenarios and solutions that will demonstrate how the City will adapt and improve its resiliency to current and future climate hazards that may impact the city now and in the future.

o Provide an evaluation of the City’s existing plans and programs and recommend opportunities to create more value in emission reduction and sea level rise strategies.

o Detail the City’s governance powers, short and long-term sustainability budget parameters matched to set goals and capacity, as well as identify the partners who need to be engaged in order to accelerate the delivery of the mitigation targets and resilience goals.

o Provide recommendation to City policy and procedures, which may include amendments to the

City’s Strategic, Comprehensive Plan, Land Development Regulations, the City’s vehicle purchasing policy, Green Advisory Board’s roles and responsibilities, etc.

4. SUBMISSION REQUIREMENTS

4.1. POSTPONEMENT AND EXTENSION OF DATE FOR SUBMITTING PROPOSALS

The City reserves the right to postpone and extend the date for the receipt of Proposals and will give ample notice of any such postponement and extension to each known prospective Proposers.

4.2. PROPOSAL REQUIREMENTS

Proposers shall, as a minimum, include the following information with the submittal of its Proposal:

A. Business Structure: Provide a description of the general capabilities of the Proposer, including information relating to the total size and staffing, professional staff, resources, and clerical support;

Provide résumés of all key personnel who may be assigned to perform the requested services.

B. Relevant Experience: Provide a list of five (5) similar contracts for services within the last five (5) years provided to other municipalities, together with current contact names and telephone numbers with each municipality; contact persons must be able to speak about the performance of the Proposer. The form for the submission of the information is attached as Exhibit “A” and is made a part of and is incorporated into this RFQ by this reference.

C. Litigation: Provide a listing of all lawsuits or proceedings involving the Proposer within the past ten

(10) years, including case names and numbers, courts, nature of the actions and disposition or status of each case.

D. Equal Opportunity Statement: A statement that the Proposer is an equal opportunity employer and that it does not and will not discriminate against any person, employee, or applicant for employment on account of age, race, creed, religion, color, sex, sexual orientation, disability, national origin, marital status, or political affiliation.

E. Minority/Women’s Participation: The City of Dania Beach, in accordance with the requirements as stated in U.S. Code of Federal Regulations, 2 CFR 200.321, encourages the active participation of minority businesses, women‘s business enterprises and labor surplus area firms as a part of any agreement whenever possible. The Proposer must take affirmative steps and if subcontracts are to be let through a Proposer, the subcontractor is required to also take the affirmative steps listed below:

1. Small and minority businesses and women's business enterprises are solicited whenever they are potential sources.

2. Total requirements are to be divided, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises.

3. Delivery schedules, where the requirement permits are to be established which encourage participation by small and minority businesses, and women's business enterprises.

4. Services and assistance, as appropriate, are to be used, which is provided by such organizations as the Small Business Administration and the Minority Business Development Agency of the

Department of Commerce.

F. Copies of all licenses, certificates of competency or other documentation required by federal, state, or local laws, statutes or regulations are required to be submitted as evidence of the authority to perform the services described in the RFQ.

G. All Proposals must include preliminary certificates of insurance verifying all general insurance requirements.

H. All Proposals must be signed by a representative who is authorized to contractually bind the Proposer

4.3. MINIMUM QUALIFICATION REQUIREMENTS

In order for a Proposal to be considered by the City, Proposers shall demonstrate in their Proposals compliance with the following minimum requirements:

A. Proposers must be currently certified, licensed and authorized to work in the State of Florida to services as sought by this RFQ;

B. Experience working with government agencies;

C. Currently insured and meeting City insurance requirements with insurance certificates provided that state the name of the Proposer, current street address of the business and the type of work for which a

Business Tax Receipt is issued as well as all additional insurance requirements, including required endorsements.

The City shall not consider Proposals that fail to demonstrate compliance with the above requirements. The selected Proposer(s) shall maintain and keep in force insurance throughout the life of any contract, and all renewals and extensions, if any, pertaining or related to the requirements specified in this Section. Failure of the Proposer to comply with these requirements will be sufficient grounds for the City to declare the Contract in default and subject the contract to possible termination by the City.

5. EVALUATION CRITERIA AND PROCEDURES

The City will consider Proposers that are responsive and responsible by providing accurate information as delineated in Section 4, Submittal Requirements.

All submitted Proposals will be evaluated based on the information provided that is responsive to this

RFQ. Evaluation criteria will include, but not be limited to, the ability of professional personnel; past performance; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms.

The scoring of the Proposals by the Bid Review Committee will be based on a point total and not a percentage factor. The Bid Review Committee will evaluate and rank the Proposals received on the basis of the criteria and available points indicated below:

CRITERIA MAXIMUM

POINTS

Firm Qualifications: Qualifications of the firm; number of years firm has been in business;

references/past performance; recent, current, and projected workloads

Experience and Qualification of Assigned Staff: Staff’s experience, qualifications, and technical capabilities

Approach and Delivery of Services: Understanding the scope of work, ability to comply with the full scope of work, technical soundness of

Proposal

Woman or Minority Business Enterprise: Current certification must be provided with response . 5

TOTAL MAXIMUM POINTS 100

6. INSURANCE REQUIREMENTS

6.1. INSURANCE COVERAGE

A selected Proposer shall not commence services under an Agreement until it has obtained all insurance required under this paragraph and as required by the Agreement, and not until such time that the coverages are approved by the Risk Manager of the City. The Proposer shall not allow any employee of Proposer or any subcontractor to commence services on any subcontract until the subcontractor and all coverages required of any subcontractor have been obtained and approved by the Risk Manager of the City. In addition, the Proposer shall be responsible for any and all policy deductibles and self-insured retentions.

The following are requirements that must be met regarding the Proposer’s delivery of Certificates of Insurance for all coverages required in the Agreement and Proposal Documents:

A. “Preliminary” certificate means that certificates of insurance verifying all general insurance requirements (as noted below) must be included with your Proposals submittal on the date and time of the opening of Proposals. If the “preliminary” certificates are not included with a submittal, then the

City has the right to consider the submitted response as non-responsive on the date and time of the response opening. “Preliminary” Certificates may be issued without documentation of all “Special

Provisions”. However, Proposers must understand that all provisions, including “Special Provisions” noted below, are expected to be fully documented on or attached to the “Official” Certificates of

Insurance as described below.

B. “Official” Certificates of Insurance must be delivered to the City Clerk’s office and Risk Manager of the

City. If the “Official” certificates are not delivered before or on the fourteenth (14th) Business Day after the issuance by the City of the “Notice of Selected Proposer”, then the City has the right to consider the awarded Agreement to the successful Proposer as void and to negotiate a contract with the next best qualified Proposer. “Special Provisions”, as referenced below under each type of insurance requirement shall be fully confirmed on or attached to the “Official” certificates.

C. All Certificates of Insurance must clearly identify the contract to which they pertain, including a brief description of the subject matter of the contract. The certificates shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days’ prior written notice has been given to City. If this coverage is not provided, then the Proposer is responsible for such notice to

City. Insurance policies for required coverages shall be issued by companies authorized to do business under the laws of the State of Florida and any such companies’ financial ratings must be no less than A-

VII in the latest edition of the “BEST’S KEY RATING GUIDE”, published by A.M. Best Guide. In the event that the insurance carrier’s rating shall drop, the insurance carrier shall immediately notify the City in writing.

D. Coverages shall be in force until all services required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Proposer shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect. THE PROPOSER AND ANY APPROVED SUBCONTRACTOR SHALL NOT

PERFORM OR CONTINUE SERVICES PURSUANT TO THE AGREEMENT, UNLESS ALL

COVERAGES REMAIN IN FULL FORCE AND EFFECT. ANY DELAY IN THE WORK

CAUSED BY A LAPSE IN COVERAGE SHALL BE NON-EXCUSABLE, SHALL NOT BE

GROUNDS FOR A TIME EXTENSION, AND WILL BE Coverages shall be in force until all services required to be performed under the terms of the Agreement, including any applicable warranty period, is satisfactorily completed as evidenced by the formal written acceptance by the

City. In the event insurance certificates provided to City indicate that the insurance shall terminate and lapse during the period of the Agreement, including any applicable warranty period, then in that event, the Proposer shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed Certificate of Insurance as proof that equal and like coverages for the balance of the period of the Agreement, including any extension of it, and including any applicable warranty period, is in effect.

6.2. COVERAGE REQUIREMENTS

The Proposer shall secure and maintain throughout the duration of the Agreement, insurance of such types and in such amounts not less than those specified below as satisfactory to City naming the City as Additional

Insured, underwritten by a firm rated A-X or better by A.M. Best and qualified to do business in the State of

Florida. The insurance coverage shall be primary insurance with respect to the City, its officials, employees, agents and volunteers naming the City as additional insured. Any insurance maintained by the City shall be in excess of the Proposer’s insurance and shall not contribute to the Proposer’s insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the

Proposer as it deems necessary or prudent.

A. Commercial General Liability coverage with limits of liability of not less than a $1,000,000.00 per

Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Proposer. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of

$2,000,000.00 each.

B. Workers Compensation and Employer’s Liability insurance, to apply for all employees for statutory limits as required by applicable state and federal laws. The policy(ies) must include Employer’s

Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the Proposer shall be allowed to provide services pursuant to this RFQ who is not covered by Workers

Compensation insurance.

C. Business Automobile Liability with minimum limits of $1,000,000.00 per Occurrence, combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non-Owned Vehicles.

D. Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit.

Coverage shall apply for a minimum of three years following completion of the services. The above are minimum requirements for projects up to $100,000.00.

For projects over $100,000.00, the following increased limits are required:

A. General Liability: $2,000,000.00 Per Occurrence/$4,000,000 Aggregate

B. Automobile Liability: $2,000,000.00

C. Professional Liability: $3,000,000.00 Per Occurrence

7. TERMS AND CONDITIONS

7.1. INTERPRETATIONS

Any interpretations, clarifications or additional information not disclosed in this RFQ and determined to be necessary by the City in response to Proposer’s questions will be issued by means of addendum or addenda, which addendum or addenda will be posted to the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl, for all interested persons identified by the City as having received the RFQ. The Proposers are required to check the site to see if there has been any addendum or addenda posted regarding this RFQ. Only questions answered and information supplied by means of such

Addendum or Addenda will be considered as binding. Oral interpretations, clarifications or other information will have no legal and binding effect.

A. All questions requiring clarification or interpretation of the RFQ documents shall be made in writing and shall be delivered to the City by Thursday, February 20, 202512:00 pm.

B. Any modification or interpretation of the RFQ documents lies within the sole and exclusive judgment of the City or its Consultant, if so authorized by City, and shall be made in writing in the form of an

Addendum or Addenda to all those who or which are recorded by the City, as having obtained a complete set of the RFQ documents.

C. Interpretations or modifications of the RFQ documents made in any manner other than an Addendum or

Addenda issued by the City shall not be binding. All updates, clarifications, or modifications to the

RFQ shall be issued via written Addendum or addenda and shall be provided to all Proposers.

D. A Proposer, prior to submitting its Response, shall ascertain in writing that it has received any

Addendum or all Addenda issued for the services.

E. Costs for those matters not questioned and not addressed in an Addendum or Addenda shall be the responsibility of the Proposer, and Proposer shall be responsible to include such costs in the RFQ.

7.2. PUBLIC RECORDS

A. Proposer agrees to keep and maintain public records in Proposer’s possession or control in connection with Proposer’s performance under the Agreement. Proposer additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Proposer shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the

Agreement until the records are transferred to the City.

B. Upon request from the City custodian of public records, Proposer shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law.

C. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with the Agreement are and shall remain the property of the City.

D. Upon completion of the Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Proposer shall be delivered by the Proposer to the City Manager, at no cost to the City, within seven (7) days. All such records stored electronically by

Proposer shall be delivered to the City in a format that is compatible with the City’s information technology systems. Once the public records have been delivered upon completion or termination of the

Agreement, the Proposer shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

E. Any compensation due to Proposer shall be withheld until all records are received as provided in this

RFQ.

F. Proposer’s failure or refusal to comply with the provisions of this section shall result in the immediate termination of the Agreement by the City.

G. Section 119.0701(2)(a), Florida StatutesIF THE PROPOSER HAS QUESTIONS REGARDING

THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, THE

PROPOSER MUST CONTACT THE CITY CUSTODIAN OF PUBLIC RECORDS. Custodian of

Records: ELORA RIERA, MMCMailing Address: 100 W. Dania Beach

Boulevard Dania Beach, Florida 33004 Telephone number: 954-924-9800, Ext. 3623Email: eriera@daniabeachfl.gov

7.3. RESPONSE PROTEST PROCEDURE

A. After a Notice of Recommendation to Award a contract is posted, any actual or prospective Proposer in connection with the pending award of the Contract, or any element of the process leading to the award of the Contract may protest to the City Manager. A protest must be filed by 5:00 P.M. on the third (3rd)

Business Day after posting of the Notice of Award (excluding the day that the Notice is posted) or any right to protest is waived. The protest must be in writing, must identify the name and address of the protester, and must include a factual summary of, and the basis for, the protest. Filing shall be considered complete when the written protest, together with an RFQ Protest w are both timely received by the City Manager’s Office. No RFQ Protest shall be accepted unless it complies with the requirements of this Section.

B. An RFQ Protest Bond is intended to compensate the City for the expenses of administering the protest. If the protest is decided in the protester's favor, the entire deposit shall be returned to the protester. If the protest is not decided in the protester's favor, the deposit shall be retained by the

City. The deposit shall be in the form of a cashier's check. The amount of the RFQ Protest Bond shall be Five Thousand Dollars ($5,000.00).

mailto:tschneider@daniabeachfl.gov

C. Prior to any decision being rendered under this section with respect to a Proposal protest, the City

Manager and the City Attorney, or their respective designees, shall certify whether the submission of the

Proposer to the Proposal in question is responsive. The parties to the protest shall be bound by the determination of the City Manager and the City Attorney with regard to the issue of responsiveness.

D. Protest Committee: The Protest Committee shall have the authority to review, settle, and resolve all protests. Members of the Protest Committee will be appointed by the City Manager. If the Protest

Committee determines that the pending award of a contract or any element of the process leading to the award involved a significant violation of law, applicable rule or regulation, all steps necessary and proper to correct the violation shall be taken. If the Protest Committee determines that the protest has merit, the City Manager shall direct all appropriate steps be taken to remedy it.

1. The decision shall specifically state the reasons for the action taken and inform the protestor of its right to challenge the decision. Any person aggrieved by any action or decision of the Protest

Committee, with regard to any decision rendered under this section may appeal the decision to the

City Commission for a hearing. The City Commission will hear the appeal and render a final decision.

E. In the event of a timely protest, the City Manager shall stay the award of the Contract, unless after consulting with the City Attorney and a representative from the City’s Department for which the services are being obtained, the City Manager then determines that the award of the contract is necessary without delay to protect the substantial interests of the City. The continuation of the award process under these circumstances shall not preempt or otherwise affect the protest.

F. The institution and filing of a protest under this provision is an administrative remedy that shall be employed prior to the institution and filing of any civil action against the City concerning the subject matter of the protest.

7.4. CONE OF SILENCE

A. Definitions: “Cone of Silence,” as used in this RFQ means a prohibition on any communication between:

o a potential vendor, service provider, proposer, lobbyist, or consultant, and o a City Commission member, City’s professional staff including, but not limited to, the City Manager and her staff, or any member of the City’s Bid Review Committee.

B. Restriction; Notice: A Cone of Silence shall be imposed upon this RFQ upon the advertisement of the

RFQ. At the time of imposition of the Cone of Silence, the City Manager or designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall.

C. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City

Commission (whether a regular or special meeting) at which the City Manager makes a written recommendation of award to the City Commission. However, if the City Commission refers the City

Manager’s recommendation back to the City Manager or staff for further review, the Cone of Silence shall be re-imposed until such time as the City Manager makes a subsequent written recommendation.

D. Exceptions to Applicability: The provisions of this section shall not apply to:

o Communication with the City RFQ representative;

o Oral communications at pre-proposal conferences;

o Oral presentations before the Bid Review Committee;

o Public presentations made to the City Commission members during any duly noticed public meeting;

o Communications regarding the RFQ between a potential vendor, service provider, proposer, lobbyist or consultant and the City’s Procurement Administrator or City employee designated as responsible for administering the procurement process for the RFQ, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document;

o Communications with the City Attorney and his staff;

o Duly noticed site visits to determine the competency of a Proposer regarding the RFQ during the time period between the opening of Proposals and the time the City Manager makes a written recommendation;

o Any emergency procurement of goods or services pursuant to City Code;

o Proposals to the City’s request for clarification or additional information o Communications to enable City staff to seek and obtain industry comment or perform market research, provided all related communications between a potential vendor, service provider, proposer, lobbyist, or consultant and any member of the City’s professional staff including, but not limited to, the City Manager and staff are in writing or are made at a duly noticed public meeting .

E.

F. Penalties: Violation of this section by a Proposer or other listed person shall render any RFQ award or contract to the Proposer voidable by the City Commission or City Manager. Any person who violates a provision of this section may be prohibited from serving on the City Bid Review Committee. In addition to any other penalty provided in this RFQ, violation of any provision of this section by a City employee may subject the employee to disciplinary action.

Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.

8. VENDOR QUESTIONNAIRE

1. Have you uploaded your firm’s proposal documents, required supporting attachments and submission requirements listed in sections 4.2 & 4.3? *

If no, please use this section in OpenGov to upload your firm's proposal, supporting attachments and submission documents listed in sections 4.2 and 4.3. Please upload documents as one combined PDF.

*Response required

2. Does your submission include your firms' financials? *

(Optional) financial upload here

*Response required