Road_Striping_(Addendum_#1_Revision).pdf

INVITATION TO BID

25-004

ROAD STRIPING

October 10, 2024

OWNER:

BOARD OF COUNTY COMMISSIONERS

SANTA ROSA COUNTY, FLORIDA

SAM PARKER – DISTRICT I

KERRY SMITH – DISTRICT II

JAMES CALKINS – DISTRICT III

RAY EDDINGTON – DISTRICT IV

COLTEN WRIGHT – DISTRICT V

25-004

INVITATION TO BID

ROAD STRIPING

Solicitation advertised utilizing Santa Rosa County Procurement & Purchasing Ordinance 2023-06 adopted June 19, 2023

I. Notice to Respondents II. Bid Instructions, Submittal Requirements, and General Requirements

III. Insurance IV. Scope of Work V. Pricing Table

VI. Vendor Questionnaire and Submission VII. Standard Construction Draft Contract

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1. Notice to Respondents

1.1. Summary

MEMORANDUM

TO: Company Addressed DATE: Thursday, October 10, 2024

FROM: Santa Rosa County Procurement Office

SUBJECT: 25-004 Road Striping

Notice is hereby given that the Santa Rosa County Board of County Commissioners will receive sealed bids for Road

Striping.

A pre-bid meeting will be held on October 16, 2024, at 9:00 a.m. at the Santa Rosa County Public Works Conference

Room, 6075 Old Bagdad Highway, Milton, FL 32583. All interested parties are strongly encouraged to attend.

Specifications may be secured through the Santa Rosa County Procurement Portal at https://procurement.opengov.com/portal/santarosafl Questions concerning this request should be submitted through the procurement portal by 12:00 pm on Wednesday, October 23, 2024.

Please submit all proposals through the procurement portal at https://procurement.opengov.com/portal/santarosafl by 10:00 am on Wednesday, October 30, 2024, at which time will be publicly opened.

Santa Rosa County Board of County Commissioners encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The Board does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

The Board of County Commissioners reserves the right to waive irregularities in bids, to reject any or all bids with or without cause, and to award the bid that it determines to be in the best interest of Santa Rosa County.

By order of the Board of County Commissioners of Santa Rosa County, Florida.

2. Bid Instructions, Submittal Requirements, and General Requirements

2.1. Pre-Bid Activity

Except as provided in this section, respondents are prohibited from contacting or lobbying the County, County

Administrator, Commissioners, County staff, or any other person authorized on behalf of the County related or involved with the solicitation. All inquiries on the scope of work, specifications, additional requirements, https://procurement.opengov.com/portal/santarosafl

4 | P a g e attachments, terms and general conditions or instructions, or any issue must be directed in writing, via the County e-Procurement Portal located at https://procurement.opengov.com/portal/santarosafl.

All questions or inquiries must be received no later than the last day for questions stated in 25-004Road Striping &

Legal Notice. Any addenda or other modification to the bid documents will be issued by the County prior to the date and time of bid closing, as written addenda, and will be posted to the Santa Rosa County e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/santarosafl.

Such written addenda or modification shall be part of the bid documents and shall be binding upon each respondent. Each respondent is required to acknowledge receipt of all addenda. No respondent may rely upon any verbal modification or interpretation.

2.2. Preparation of Bid

The respondent shall submit bids in accordance with the public notice. The respondent shall submit bids in accordance with bid documents and must be listed on the Division of Corporations website (Sunbiz) for the FEIN provided.

Any proposal which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for which shall in any manner fail to conform to the conditions of public notice may be rejected.

A bid submitted by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature.

A bid submitted by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature.

A bid submitted by an individual shall show the respondent’s name and official address.

A bid submitted by a joint venture shall be executed by each joint venture in the manner indicated on the bid form.

The official address of the joint venture must be shown below the signature.

The bid shall contain an acknowledgement of receipt of all addenda, the numbers of which shall be filled in on the form. The address and telephone number for communications regarding the bid shall be shown.

If the respondent is an out-of-state corporation, the bid shall contain evidence of respondent’s authority and qualification to do business as an out-of-state corporation in the State of Florida. A state contractor license number for the State of Florida shall also be included on the bid form. Respondent shall be licensed in accordance with the requirements of Chapter 489, Florida Statutes.

The bid shall be based upon the completion of the Work according to the drawings and specifications, together with all addenda thereto.

2.3. Submittal of Bid

A bid shall be submitted no later than the date and time prescribed in the solicitation and shall be accompanied by the bid security and other required documents. Applicable bond documents may be uploaded, but any physical checks presented must be delivered to the Procurement Office prior to the Bid Opening. Offers by email, facsimile, or telephone will NOT be accepted.

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2.4. Integrity of Bid Documents

Respondents shall use the original documents provided on the Santa Rosa County e-Procurement Portal and enter information only in the spaces where a response is requested. Respondents may use an attachment to the documents if sufficient space is not available. Any modifications or alterations to the original documents by the respondent, whether intentional or otherwise, will constitute grounds for rejection of a submittal. Any such modification or alteration that a respondent wishes to propose must be clearly stated in the respondent’s response in the form of an addendum to the original bid documents.

2.5. Withdrawal of Submittals

Any Respondent may withdraw its Submittal, either personally or by written request, at any time prior to the scheduled time for opening Submittals.

2.6. Interpretation

No oral interpretation will be made to any Respondent as to the meaning of the drawings or specifications. Every interpretation made to a Respondent will be in the form of an Addendum to the specifications. Addenda will be furnished to each Respondent, but it shall be the Respondent’s responsibility to make inquiry as to Addenda issued.

All such addenda shall become part of the contract and all Respondents shall be bound by such Addenda whether received by the Respondent.

2.7. Bids to Remain Subject to Acceptance

All responses will remain subject to acceptance or rejection by Santa Rosa County for sixty (60) calendar days after the day of the response opening. The County may, in its sole discretion, release any response and return the bid security prior to the end of this period.

2.8. Conditional and Incomplete Bids

Santa Rosa County specifically reserves the right to reject any conditional response.

2.9. Addition/Deletion of an Item

The County reserves the right to add or delete any item from this response or resulting contract when deemed to be in the County’s best interest.

2.10. Specification Exceptions

Specifications are based on the most current literature available. Respondent shall clearly list any change in the manufacturer’s specifications which conflict with the proposal specifications. Respondent must also explain any deviation from the proposal specification in writing. Failure of the respondent to comply with these provisions will result in respondents being held responsible for all costs required to bring the equipment in compliance with bid specifications.

2.11. Familiarity with Laws

All applicable Federal and State laws, County and municipal ordinances, orders, rules, regulations and General

Terms and Conditions of all authorities having jurisdiction over the project shall apply to the solicitation throughout, and they will be deemed to be included in the contract the same as though they were written in full therein.

2.12. Examination of Documents and Site

It is the responsibility of the respondent to inspect the site, scope of the work, and to understand the relevant documents, such as drawings, specifications, addenda, and any other information that may affect the execution of the work and the resources needed. Respondents should ensure that they have a clear and comprehensive

6 | P a g e knowledge of all the conditions and requirements that may impact the performance of the work under the contract.

2.13. Right to Reject

The County reserves the right to waive informalities in a submission, to reject any or all submissions with or without cause, and accept the submission that in its judgment is in the best interest of the County.

2.14. Disqualification of Respondents

Any of the following reasons may be considered as sufficient for the disqualification of a respondent and the rejection of its response:

• Submission of more than one response for the same work from an individual, firm, or corporation under the same or different name. Evidence that the respondent has a financial interest in the firm of another respondent for the same work.

• Evidence of collusion among respondents. Participants in such collusion will receive no recognition as respondents for any future work of the County until such participant has been reinstated as a qualified respondent.

• Incomplete work which in the judgment of the County might hinder or prevent the respondents prompt completion of additional work if awarded.

• Failure to pay or satisfactorily settle all bills due for labor and material on contracts in effect at the time of issuing the solicitation or default under previous contract.

• Listing of the respondent by any Local, State or Federal Government/Agency on its debarred/suspended vendor list.

2.15. Discrimination

An entity or affiliate who has been placed on the discriminatory vendor list may not submit a response on a contract to provide goods or services to a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

2.16. Review of Procurement Documents

Per Section 119.071 (1)(b)-2., Florida Statutes, sealed bids, proposals, or replies received by the County pursuant to a competitive solicitation are exempt from public disclosure until such time as the County provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

2.17. Compliance with Florida Statute 119.0701

The Respondent shall comply with all the provisions of section 119.0701, Florida Statutes relating to the public records which requires, among other things, that the Respondent: (a) Keep and maintain public records; (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records; (c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the respondent upon termination of the contract.

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IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO

THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS AT (850) 983-1857, susant@santarosa.fl.gov; 6495 CAROLINE STREET, SUITE M, MILTON, FLORIDA 32570.

2.18. Suspension or Termination for Convenience

The County may, at any time, without cause, order Respondent in writing to suspend, delay or interrupt the work in whole or in part for such period as the County may determine, or to terminate all or a portion of the Contract for the County’s convenience. Upon such termination, the Contract Price earned to the date of termination shall be paid to Respondent, but Respondent waives any claim for damages, including loss of profits arising out of or related to the early termination. Those Contract provisions which by their nature survive final acceptance shall remain in full force and effect. If the County orders a suspension, the Contract price and Contract time may be adjusted for increases in the cost and time caused by suspension, delay, or interruption. No adjustment shall be made to the extent that performance is, was or would have been so suspended, delayed or interrupted by reason for which

Respondent is responsible; or that an equitable adjustment is made or denied under another provision of this

Contract.

2.19. Failure of Performance/Delivery

In case of default by the Vendor, the County after due notice (oral or written) may procure the necessary supplies or services from other sources and hold the Vendor responsible for difference in cost incurred. Continuous instances of default shall result in cancellation of the award and removal of the Vendor from the response list for duration of one (1) year, at the option of the County.

2.20. Audit

If requested, respondent shall permit the County or an authorized, independent audit agency to inspect all data and records of respondent relating to its performance and its subcontracts under this bid from the date of the award through three (3) years after the expiration of contract.

2.21. Non-Collusion

Respondent certifies that it has entered into no agreement to commit a fraudulent, deceitful, unlawful, or wrongful act, or any act which may result in an unfair advantage over other respondents. See Florida Statute 838.22.

2.22. Public Entity Crime Information

Pursuant to Florida Statute 287.133, a respondent may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity more than the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

Note: For respondent’s convenience, this certification form is enclosed and is made a part of the solicitation package.

2.23. Investigation of Respondent

The County may make such investigations, as it deems necessary to determine the stability of the respondent to perform the work and that there is no conflict of interest. The respondent shall furnish to the County any additional information and financial data for this purpose as the County may request.

mailto:SUSANT@SANTAROSA.FL.GOV

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2.24. Form of Agreement

The Contract form shall be provided by the Procurement Office. The successful contractor shall, within 10 days after receipt of the Notice of Award and the contract forms or documents, sign and return to the County

Procurement Office all required contract documents. The awarded contractor shall also provide the policies of insurance or insurance certificate as required. All insurance documents shall be approved by Santa Rosa County

Risk Management before the successful contractor proceeds with the work.

The contractor is responsible for submitting along with their response any exceptions it has to the standard terms of contract, within the attached sample contract. Failure to submit exceptions at time of submittal of the bid will be considered a waiver by the respondent to contest or request exception to the contract provisions. Any exceptions to the standard terms of contract will be taken into consideration as part of the County’s review of the response. The County reserves the right to reject bids depending on the substance of the exceptions.

3. Insurance

Vendor/Contractor agrees to carry and keep in force for the entire term of the contract with Santa Rosa County, and any extensions thereof, the following minimum levels of insurance coverage for any claims that may result from or relate to the services or products provided by Vendor/Contractor.

Workers’ Compensation: The contractor shall provide a workers' compensation insurance policy that meets the statutory requirements of the Florida Workers' Compensation Law. The policy shall also include employer's liability coverage with a minimum limit of $100,000 per accident, $500,000 per policy for occupational disease, and $100,000 per employee for occupational disease. The contractor shall furnish a certificate of insurance as evidence of such coverage before commencing work under this contract.

Commercial General Liability: The business shall maintain a commercial general liability insurance policy with minimum limits of $1,000,000 for each occurrence and $2,000,000 in the aggregate, covering bodily injury and property damage. The policy shall include the following coverages:

a. Premises/operations liability

b. Products/completed operations liability

c. Contractual liability

d. Liability for independent contractors

Business Auto Liability: The Contractor shall maintain a minimum amount of $500,000 for each occurrence of bodily injury and property damage liability. This amount may be provided by a Combined Single Limit policy or a Split limit policy with at least $500,000 per person, $500,000 per accident and $500,000 for property damage.

This policy shall cover the following types of vehicles:

a. Vehicles owned by the Contractor or its employees

b. Vehicles rented or leased by the Contractor for the performance of the contract

c. Vehicles operated by the Contractor or its employees but not owned, rented, or leased by them

Additionally, the Contractor shall obtain a Special endorsement to extend the coverage to any contractual liability arising from the contract.

Before signing any contract or agreement, the contractor must provide certificates of insurance that meet the following criteria:

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a. Santa Rosa County must be included as an additional insured on all coverages related to the contractor's work.

b. Santa Rosa County must receive a written notice at least 30 days before any cancellation or change of any insurance policy.

c. The contractor is responsible for ensuring that all subcontractors comply with the same insurance requirements.

d. These are the minimum requirements that may be modified depending on the nature and risk of the work.

If there are any exceptional circumstances, the county administrator or his designee has the authority to adjust these requirements.

3.1. Additional Insurance Required

The following outlines additional insurance coverage requirements, along with their minimum limits, for the given project. This coverage is in addition to the standard requirement.

General Requirements:

a. Carrier rating shall be A.M. best rating of B++V or better.

b. Notice of Cancellation, Non-Renewal, or material change in coverage shall be provided to Santa

Rosa County at least 30 days prior to action.

c. Santa Rosa County shall be named as additional insured on all policies except Workers'

Compensation.

3.2. Automobile Liability - including Hired and Non-owned

Automobile Liability - including Hired and Non-owned $1,000,000 CSL

4. Scope of Work

4.1. Road Striping

The work to be performed under this BID shall consist of furnishing all materials, equipment, tools, labor, supervision, and insurance necessary to perform repairs, maintenance, installation, of painted pavement markings, thermoplastic traffic stripes and markings and raised retro-reflective pavement markings and bituminous adhesive on designated State Highways and County roads that are under Santa Rosa County's responsibility.

All work performed by the successful bidder will be in accordance with the Florida Department of Transportation

Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Work completed shall also be in accordance with the current practices, standards, and specifications as outlined in in the current Manual on Uniform Traffic Control Devices for Streets and Highways.

1.0 NOTIFICATIONS:

The Contractor will be ready and available to move in and start work on a job within 48 hours after being notified by telephone, fax, or email from the Public Works Director (or their designee) and agrees to remain on said project until the job is completed, based on not less than eight (8) hour working days. No work will be done on holidays, Saturdays, Sundays or overnight, unless determined to be an emergency by the Board of County Commissioners or

10 | P a g e as directed by the Public Works Department. Failure to cooperate and comply with these stipulations will cause an unnecessary delay in the Santa Rosa County Road building program and will be treated as a "Breach of Contract" if not strictly adhered to. To expedite the road program, absolute cooperation and performance from the Contractor will be expected.

2.0 FAMILIARITY WITH LAWS:

It is the Bidder's responsibility to be familiar with all Federal, State, and local laws, ordinances, rules, and regulations that in any manner affect the work. Ignorance thereof the part of the Bidder will in no way relieve him from responsibility.

3.0 BILLING/INVOICE PROCEDURE:

Billing for all services shall contain the following information:

• Date and time of project start.

• Date and time of project completion.

• Project street name.

• Invoice number and invoice date.

• Type of pavement markings used.

• Unit cost of product used.

• Total cost of product used.

• Number of regular hours, emergency hours.

• SRC task numbers.

• Detailed summary sheet of all work performed shall appear on the billing invoice or provided separately and referenced to the SRC task number.

Invoices are due for submission by the 15th day of each month. Invoices should be sent to:

Santa Rosa County Public Works Department

6075 Old Bagdad Highway

Milton, FL 32583

4.0 CONTRACT RENEWAL:

Contract renewal requests or termination notice will be provided in writing by the vendor, to the Public Works

Director or their designee, not less than 60 days prior to contract anniversary date, the request must clearly state the renewal will be at the same or lessor price with no other modifications. Upon renewal, the County may in its sole discretion, make an equitable adjustment in the Contract terms and/or pricing if pricing or availability of supply is affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the following criteria: (1) the volatility is due to causes wholly beyond the Vendor's control. (2) the volatility affects the marketplace or industry, not just the particular contract source or supply. (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the Vendor that continued performance of the Contract would result in a substantial loss. The Vendor shall provide thirty (30) days written notice to the County and written approval from the County is required. Documentation of cost adjustments shall be provided by the Vendor to the

County and may include but not be limited to published pricing and cost indexes.

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5.0 FORM OF AGREEMENT:

The Contract form shall be provided by the County Procurement Department.

6.0 PERFORMANCE AND PAYMENT BONDS:

The Board reserves the right to require the successful bidder to post a Performance and Payment Bond if it is determined that one is in the best interest of the County. Should said bond be required, the successful bidder will have ten (10) days after notification in writing to post same.

Pursuant to Florida Statutes, Section 255.05, should the contract exceed $100,000.00 the Contractor shall be required to execute and record performance and payment bonds. These bonds must state the name and principal business address of both the principal and the surety and a description of the project sufficient to identify it. In the event the bidder fails to comply with any of these conditions and requirements in whole or in part, the full amount of the bond or check shall be automatically forfeited to Santa Rosa County as damages on account of the default of the bidder.

7.0 COMMENCEMENT AND COMPLETION OF WORK:

Contractor shall be prepared to begin work within 10 days of receiving notification of bid award. Work commencement dates, work completion dates, and project schedules will be clearly stated in each corresponding

Task Order. The Contractor shall complete the work within the performance period specified in the Task Order. Any and all extensions of time must be approved by the Public Works Director or their designee and the Contractor. The

Contractor agrees that time is of the essence for all projects in this Agreement. For Pavement Marking and other highly weather dependent work, task order start dates are for planning and scheduling purposes. As it relates to liquidated damages, the work shall not be deemed to commence, until the contractor has mobilized to the site.

Substantial Completion is defined as the time at which the Work (or a specified part thereof) has progressed to the point where, in the opinion of the Public Works Director or their designee, the Work (or a specified part thereof) is sufficiently complete, in accordance with the Task Order in accordance with the Task Order and can be utilized for the purposes for which it is intended, The terms "substantially complete" and "substantially completed" as applied to all or part of the work refer to Substantial Completion thereof.

If the Contractor fails to prosecute the work with such diligence as will ensure the completion of each portion of the work within the time provided in the project Task Order and after mobilization to the site, plus any extensions approved by both parties, the Contractor shall continue the work in which event the actual damages for the delay will be impossible to determine. In lieu thereof, liquidated damages will be Task Order specific and may be assessed for each day required to complete the work past the Substantial Completion deadline.

The Contractor shall not be liable for any excess costs, if the failure to perform the Contract arises out of causes beyond the control and without the fault of negligence of the Contractor. Such causes may include, but are not restricted to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform must be beyond the control and without the fault or negligence of the

Contractor. If the failure to perform is caused by the default of a Subcontractor, and if such default arises out of causes beyond the control of both the Contractor and the Subcontractor, and without the fault or negligence of either of them, the Contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the Subcontractor were obtainable from other sources in sufficient time to permit the

Contractor to meet the required delivery schedule. Unless weather delays are specifically allowed in this

Agreement, they are not cause for excusable delays.

8.0 LIQUIDATED DAMAGES:

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County and Contractor recognize that, since time is of the essence for this Agreement, County will suffer financial loss if the Contractor fails to perform in accordance with the Scope of Work and Task Orders. The start and end date of any task order will be negotiated and agreed upon by the County and the Contractor. The contractor agrees that time is of the essence and that individual task orders may be subject to liquidated damages for failing to complete a task by the end date, in the amounts of $250 for individual task orders under $50,000, $500 for task orders from $50,000 up to $99,999, or $1000 for all task orders of $100,000 and over.

Contractor hereby expressly waives and relinquishes any right which it may have to seek to characterize the above noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of the

County's actual damages at the time of contracting if Contractor fails to perform in accordance with the Scope of

Work and Task Order. If Contractor fails to perform in accordance with the Scope of Work and Task Order, the

County also reserves the right to order the Contractor to suspend performance and procure another Contractor to complete all or a portion of the work. All direct, indirect, and consequential costs incurred by the County for completion of said work shall be charged against the Contractor. The foregoing remedies shall be in addition to any and all other legal remedies available to the County and shall not be considered to be the County's exclusive remedy in the event of the Contractor's material default of the Agreement.

9.0 TRAFFIC CONTROL:

Provide a minimum of two (2) flag men for all roads that are being worked on, also provide all construction signs to meet FDOT requirement or any requirements set forth by Santa Rosa County Public Works Department. Contractor shall have personnel on project site that meet the current FDOT requirements for certification in Temporary Traffic

Control or Maintenance of Traffic to set up traffic control.

10.0 APPLICATION OF PAVEMENT MARKINGS:

Temporary markings are to be applied before traffic is resumed after paving. With the exception of short-term raised rumble strips, wait at least 14 days after constructing the final asphalt surface course to place thermoplastic pavement markings. Installation of thermoplastic on concrete requires a clean, dry surface. Follow the manufacturer's recommendations for surface preparation for thermoplastic on concrete.

Paint or Blackout material to hide existing markings can only be used in a temporary application and must be approved by the Public Works Director or their designee.

11.0 REMOVAL OF PAVEMENT MARKINGS:

Removal of pavement markings shall be per sections 710-70 Removal of Existing Painted Pavement Markings and

711-70 Removal of Existing Thermoplastic Pavement Markings.

Remove existing thermoplastic pavement markings using a method approved by the Engineer such that pavement surface scars or traces of the removed thermoplastic pavement markings will not conflict with new pavement markings.

Price and payment will be full compensation for all work specified and will include the removal of thermoplastic pavement markings, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

12.0 THERMOPLASTIC PAVEMENT MARKINGS:

Thermoplastic striping and marking work shall conform with the requirements of the most current edition

(including all applicable revisions) of the Florida Department of Transportation Standard Specifications for Road and

Bridge Construction as deemed applicable by the Public Works Director or his designee. Broken (skip) stripes shall

13 | P a g e consist of a succession of solid yellow or white strips, 6 inches wide, 10 feet in length, separated by unpainted spaces 30 feet in length.

Price and payment will be full compensation for all work specified and will include the installation of thermoplastic pavement markings, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

13.0 PAINTED PAVEMENT MARKINGS:

Painted striping and marking work shall conform to the requirements of the most current edition

(including all applicable revisions) of the Florida Department of Transportation Standard

Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Broken (skip) stripes shall consist of a succession of solid yellow or white strips, 6 inches wide, 10 feet in length, separated by unpainted spaces 30 feet in length.

Price and payment will be full compensation for all work specified and will include the installation of painted pavement markings, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

14.0 RAISED RETRO REFLECTIVE PAVEMENT MARKERS:

Raised Retro-Reflective pavement markers and Bituminous Adhesive work shall conform with the requirements of section 706 of the most current edition (including all applicable revisions) of the Florida Department of

Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works

Director or his designee. Raised RetroReflective pavement markers shall be spaced by road type and condition, or as specified by the public works Director or his designee.

Price and payment will be full compensation for all work specified and will include the installation of raised retro reflective pavement markers and bituminous adhesive, furnishing all tools, machines, equipment, and incidentals necessary to complete the work.

Payment will be made under the items specified in the Bid Price Proposal.

15.0 TASK ORDERS:

All work shall be requested and completed through the use of a task order. The following procedure shall be used to create and negotiate task orders:

1. Santa Rosa County requests services via email, phone, fax, or in person.

2. Santa Rosa County staff completes a task order form including the scope, task duration, start and end dates, contract number, account number, location, project description, any special conditions, and any other relevant information and transmits to Contractor for review and signing.

3. Contractor reviews the task order to confirm they agree with the task specifics and sends back a signed task order or requests additional information needed before signing.

4. Santa Rosa County Public Works Director or their designee signs the task order and provides a fully signed copy back to contractor.

5. Contractor completes work in accordance with the task order and provides invoice for payment once work has been certified complete by Santa Rosa County Public Works Staff.

6. Mobilization shall be a set fee based on the greater of $1000.00 or 5% of the total task order cost. Mobilization is negotiable per task order up to, but not exceeding, %15 of the total task order cost.

Payment will not be made for work completed without a signed task order.

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5. Pricing Table

Lump Sum Bid Statement

The quantities and bid item descriptions included in the bid tab are the engineer's ESTIMATE ONLY and are to be used as a guide. All quantities are in-place measures unless otherwise stated. The contractor shall provide their price for each item, which shall include incidentals, labor, transportation, compaction, etc. The schedule of unit prices must be included in the bid package. If bid items are not included in the bid tab, it will be the contractor's responsibility to identify the items and include the item with a unit price in the bid package. Scrivener errors or other bid tab errors must be brought to the attention of the County during the open question period. No adjustments will be made to the bid tab after the question period closes.

The contractor shall provide a bid price based on the plans and specifications. The unit prices provided by the contractor in the bid tab are for informational purposes only and will be used for change orders and progress payments.

ROAD STRIPING

The undersigned agrees to furnish the service as requested by you for Santa Rosa County in your Invitation to Bid and certifies that the bid meets or exceeds the specifications called for. except as set out in "Exceptions in Bid

Conditions" and attached to this form. The undersigned agrees to furnish materials, equipment and labor, and complete projects in accordance with conditions and specifications as outlined in the scope of services contained herein for thermoplastic and painted traffic striping and markings, as well as raised retro-reflective pavement markers with bituminous adhesive located in Santa Rosa County. * Reference: Current FDOT Design & Construction

Standards are in effect at the time of bid. * Estimated quantities are not guarantees and are included only as a guide for bidding. * Additional rate and unit cost information may be provided on a separate sheet titled

"Additional Rate and Unit Cost Information" and submitted with bid. * Additional rate and unit cost information provided will not be used to select the lowest bidder and should not be included in the total bids on the bid form. *

Please note: NO OTHER BID FORM WILL BE ACCEPTED.

Line Item FDOT Spec # or SRC

Category

Description Unit of

Measure Estimated

Quantity Unit Cost Extension

1 0701 18101 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, WHITE,

SOLID, 6"

GM 1

2 0701 18201 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, YELLOW,

SOLID, 6"

GM 1

3 0701 18221 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, YELLOW,

SKIP, 6"

GM 0.5

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Line Item FDOT Spec # or SRC

Category

Description Unit of

Measure Estimated

Quantity Unit Cost Extension

4 702 18221 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, WHITE,

SKIP, 6"

GM 0.5

5 702 18101 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, WHITE,

SOLID, 6"

LF 1,320

6 702 18201 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, YELLOW,

SOLID, 6"

LF 1,320

7 702 18221 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, YELLOW,

SKIP, 6"

LF 700

8 703 18221 PROFILED

THERMOPLASTIC,

STANDARD - ASPHALT

SURFACES, WHITE,

SKIP, 6"

LF 700

9 0711 15101 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

WHITE, SOLID, 6"

GM 1

10 0711 15201 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

YELLOW, SOLID, 6"

GM 1

11 0711 15231 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

YELLOW, SKIP, 6"

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Category

Description Unit of

Measure Estimated

Quantity Unit Cost Extension

12 0711 15131 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

WHITE, SKIP, 6"

GM 0.5

13 0711 15101 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

WHITE, SOLID, 6"

LF 1,320

14 0711 15201 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

YELLOW, SOLID, 6"

LF 1,320

15 0711 15231 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

YELLOW, SKIP 6"

LF 700

16 0711 15131 PROFILED

THERMOPLASTIC

STND-OPEN GRADED

ASPHALT SURFACES,

WHITE, SKIP 6"

LF 700

17 0711 11102 THERMOPLASTIC,

STANDARD, WHITE,

SOLID, 8" FOR

CROSSWALK

LF 200

18 0711 11124 THERMOPLASTIC,

STANDARD, WHITE,

SOLID, 18" FOR STOP

LINE AND CROSSWALK

LF 200

19 0711 11125 THERMOPLASTIC,

STANDARD, WHITE,

SOLID, 24" FOR STOP

LINE AND CROSSWALK

LF 200

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Category

Description Unit of

Measure Estimated

Quantity Unit Cost Extension

20 E711 11121 THERMOPLASTIC,

STANDARD, WHITE,

SOLID, 6"

LF 5,280

21 E711 111441 THERMOPLASTIC,

STANDARD, WHITE,

SKIP, 6"

LF 700

22 E711 11221 THERMOPLASTIC,

STANDARD, YELLOW,

SOLID, 6"

LF 5,280

23 E711 11241 THERMOPLASTIC,

STANDARD, YELLOW,

SKIP, 6"

LF 700

24 0711 14123 THERMOPLASTIC,

PREFORMED, WHITE,

SOLID, 12" CROSSWALK

LF 200

25 0711 THERMOPLASTIC,

PREFORMED, WHITE,

SOLID, 18" STOP LINE

AND CROSSWALK

LF 200

26 0711 14125 THERMOPLASTIC,

PREFORMED, WHITE,

SOLID, 24" STOP LINE

AND CROSSWALK

LF 2,000

27 0711 11160 THERMOPLASTIC,

STANDARD, WHITE,

MESSAGE OR SYMPOL

(STOP)

EA 15

28 0711 11160 THERMOPLASTIC,

STANDARD, WHITE,

MESSAGE OR SYMBOL

(SCHOOL)

EA 4

29 0711 11160 THERMOPLASTIC,

STANDARD, WHITE,

MESSAGE OR SYMBOL

(SCHOOL CROSSING)

EA 4

18 | P a g e

Category

Description Unit of

Measure Estimated

Quantity Unit Cost Extension

30 0711 11160 THERMOPLASTIC,

STANDARD, WHITE,

MESSAGE OR SYMBOL

(PED X-ING)

EA 4

31 0711 11160 THERMOPLASTIC,

STANDARD, WHITE,

MESSAGE OR SYMBOL

(ONLY)

EA 15

32 0711 14191 THERMOPLASTIC,

PREFORMED, 6"

WHITE, RAILROAD

DYNAMIC ENVELOPE

LF 200

33 0711 11170 THERMOPLASTIC,

STANDARD, WHITE,

ARROW

EA 6

34 0711 11180 THERMOPLASTIC,

STANDARD, WHITE,

YEILD LINE

LF 100

35 0711 11224 THERMOPLASTIC,

STANDARD, YELLOW,

SOLID 18" FPR

OAGPMA; OR

CHEVRON

LF 500

36 0710 11101 PAINTED PAVEMENT

MARKINGS,

STANDARD, WHITE,

SOLID, 6"

GM 1

37 0710 11201 PAINTED PAVEMENT

MARKINGS,

STANDARD, YELLOW,

SOLID, 6"

GM 1

38 0710 11131 PAINTED PAVEMENT

MARKINGS,

STANDARD, WHITE,

SKIP, 10-30 OR 3-9

SKIP, 6" WIDE

19 | P a g e

Category

Description Unit of

Measure Estimated

Quantity Unit Cost Extension

39 0710 11231 PAINTED PAVEMENT

MARKINGS,,

STANDARD, YELLOW,

SKIP, 6"

GM 0.5

40 0710 11125 PAINTED PAVEMENT

MARKINGS,

STANDARD, WHITE,

SOLID, FOR STOP LINE

OR CROSSWALK, 24"

LF 200

41 0706 1 3 RAISED PAVEMENT

MARKER, TYPE B

EA 100

42 0711 17 1 THERMOPLASTIC &

PAINT, REMOVE

EXISTING

THERMOPLASTIC

PAVEMENT MARKINGS

- SURFACE TO REMAIN

(HYDRO-BLASTING)

SF 2,640

43 0711 17 1 THERMOPLASTIC &

PAINT, REMOVE

EXISTING

THERMOPLASTIC

PAVEMENT MARKINGS

- SURFACE TO REMAIN

(SAND-BLASTING)

SF 2,640

44 0711 17 1 THERMOPLASTIC &

PAINT, REMOVE

EXISTING

THERMOPLASTIC

PAVEMENT MARKINGS

- SURFACE TO REMAIN

(GRINDING OR OTHER)

SF 2,640

TOTAL

6. Vendor Questionnaire and Submission

6.1. Solicitation Requirements*

I certify that I have read through the solicitation, in its entirety, and verify that I understand all materials provided.

☐ Please confirm

20 | P a g e

*Response required

6.2. Scrutinized Company Certification*

I certify this respondent is not participating in a boycott of Israel, is not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, and it does not have business operations in Cuba or Syria.

☐ Please confirm

*Response required

6.3. Certificate of Insurance*

Please upload a copy of current required insurance declaration page with Santa Rosa County named interest or

Letter of Insurability from carrier stating the the levels of coverage will be obtained.

*Response required

6.4. Certificate of Authority to do business from the State of Florida (SunBiz)* Please upload Certificate of Authority to do business here.

*Response required

6.5. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes on Entity Crimes.* Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Sworn_Statement.pdf

*Response required

6.6. References*

Please download the below document, complete, and upload.

• REFERENCES.pdf

*Response required

6.7. Conflict of Interest*

Please download the below document, complete, and upload.

• Conflict_of_Interest.pdf

*Response required

6.8. Debarment Form*

Please download the below document, complete, and upload.

• Debarment_form.pdf

*Response required

6.9. Proposed Subcontractors

Please provide names and addresses for any proposed subcontractors to be utilized for work on this project. )if applicable)

6.10. Any additional attachnents.

Please upload any additional documents for your submission.

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