ROAD_STRIPING_CONTRACT.docx

ROAD STRIPING

SCOPE:

The work to be performed under this BID shall consist of furnishing all materials, equipment, tools, labor, supervision, and insurance necessary to perform repairs, maintenance, installation, of painted pavement markings, thermoplastic traffic stripes and markings and raised retro-reflective pavement markings and bituminous adhesive on designated State Highways and County roads that are under Santa Rosa County’s responsibility.

All work performed by the successful bidder will be in accordance with the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Work completed shall also be in accordance with the current practices, standards, and specifications as outlined in in the current Manual on Uniform Traffic Control Devices for Streets and Highways.

NOTIFICATIONS:

The Contractor will be ready and available to move in and start work on a job within 48 hours after being notified by telephone, fax, or email from the Public Works Director (or their designee) and agrees to remain on said project until the job is completed, based on not less than eight (8) hour working days. No work will be done on holidays, Saturdays, Sundays or overnight, unless determined to be an emergency by the Board of County Commissioners or the Public Works Department. Failure to cooperate and comply with these stipulations will cause an unnecessary delay in the Santa Rosa County Road building program and will be treated as a “Breach of Contract” if not strictly adhered to. To expedite the road program, absolute cooperation and performance from the Contractor will be expected.

2.0 INTERPRETATION:

No oral interpretation will be made to any Bidder as to the meaning of the drawings or specifications. Every interpretation made to a Bidder will be in the form of an Addendum to the specifications. Addenda will be furnished to each Bidder, but it shall be the Bidder’s responsibility to make inquiry as to Addenda issued. All such addenda shall become part of the contract, and all Bidders shall be bound by such Addenda whether received by the Bidders or not.

3.0 FAMILIARITY WITH LAWS:

It is the Bidder’s responsibility to be familiar with all Federal, State, and local laws, ordinances, rules, and regulations that in any manner affect the work. Ignorance thereof the part of the Bidder will in no way relieve him from responsibility.

4.0 RIGHT TO REJECT PROPOSAL:

The Owner reserves the right to waive informalities in bids to reject any or all bids with or without cause and accept the bid that in its judgment is in the best interest of the County.

BILLING/INVOICE PROCEDURE:

Billing for all services shall contain the following information:

Date and time of project start.

Date and time of project completion.

Project street name.

Invoice number and invoice date.

Type of pavement markings used.

Unit cost of product used.

Total cost of product used.

Number of regular hours, emergency hours.

SRC task numbers.

Detailed summary sheet of all work performed shall appear on the billing invoice or provided separately and referenced to the SRC task number.

Invoices are due for submission by the 15th day of each month. Invoices should be sent to:

Santa Rosa County Public Works Department 6075 Old Bagdad Highway Milton, FL 32583

5.0 CONTRACT RENEWAL:

It is the intent of the County to enter into a One (1) year contract with Multiple vendors. All prices are firm for a period of one year. After one year, for each subsequent year, the County may approve the option of renewing the contract at the same or a lesser price for a (1) year period, not to exceed two (2) option years, with the agreement of the contractor.

Upon renewal, the County may in its sole discretion, make an equitable adjustment in the Contract terms and/or pricing if pricing or availability of supply is affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the following criteria: (1) the volatility is due to causes wholly beyond the Vendor’s control, (2) the volatility affects the marketplace or industry, not just the particular Contract source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the Vendor that continued performance of the Contract would result in a substantial loss. The Vendor shall provide thirty (30) days written notice to the County. Documentation of cost adjustments shall be provided by the Vendor to the County and may include but not be limited to published pricing and cost indexes.

6.0 FORM OF AGREEMENT:

The Contract form shall be provided by the County Attorney.

7.0 BID GUARANTEE:

Each bid shall be submitted on the bid form provided and must be accompanied by a Certified Check or bid Bond in the amount of $5000.00 and copies of all required licenses. Such Bid Bond or Check is given with the understanding and agreement that it guarantees: (1) that the bidder will not withdraw their bid for a period of 60 days after the bids have been opened; and, (2) that if their bid is accepted, the Bidder will enter into the written Contract with Santa Rosa County and furnish the required Performance Bond Payment Bond Insurance Certificates, within 10 days after receipt of Notice of Award of their bid.

The Board reserves the right to require the successful bidder to post a Performance and Payment Bond if it is determined that one is in the best interest of the County. Should said bond be required, the successful bidder will have ten (10) days after notification in writing to post same.

Pursuant to Florida Statutes, Section 255.05, should the contract exceed $100,000.00 the Contractor shall be required to execute and record performance and payment bonds. These bonds must state the name and principal business address of both the principal and the surety and a description of the project sufficient to identify it. In the event the bidder fails to comply with any of these conditions and requirements in whole or in part, the full amount of the bond or check shall be automatically forfeited to Santa Rosa County as damages on account of the default of the bidder.

8.0 INSURANCE:

The submitter receiving an award will obtain or possess the following insurance coverages and will provide Certificates of Insurance to the OWNER to verify such coverage.

Workers’ Compensation – meet statutory limits in compliance with the Workers Compensation Laws of Florida. This policy must include Employer Liability with a limit of $100,000 for each accident, $500,000 disease policy limit and $100,000 disease each employee limit.

Contractor will provide a copy of their Exemption Certificate and Articles of Incorporation if claiming exception to Workers Compensation requirement. The Division of Workers' Compensation offers an online system for applicants to apply for or renew a Certificate of Election to be Exempt from Florida's Workers' Compensation Law, modify an exemption application, or print their certificate. The website is; wc_exemption@myfloridacfo.com.

Commercial General Liability – coverage shall provide minimum limits of liability of $1,000,000 per occurrence, $2,000,000 Aggregate, for bodily injury and property damage. This shall include coverage for:

a. Premises/operations

b. Products/complete operations

c. Contractual liability

d. Independent contractors

Business Auto Liability – coverage shall provide minimum limits $500,000. Combined Single Limit for bodily injury and property damage. If Split limit coverage is provided Limits of 500,000 per person/500,000 per accident and 500,000 for property damage are required.

This shall include coverage for:

a. Owned autos

b. Hired autos

c. Non-owned autos

Special Requirements:

1) Prior to execution of a contract or agreement, certificates of insurance will be produced that shall provide for the following:

2) It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements.

3) It should be noted that these are minimum requirements which are subject to modification in response to specialized or high hazard operations.

In the event of unusual circumstances, the County Administrator, or their designee, may adjust these insurance requirements.

22.0 TRAFFIC CONTROL:

Provide a minimum of two (2) flag men for all roads that are being worked on, also provide all construction signs to meet Florida D.O.T. requirements or any requirements set forth by Santa Rosa County Public Works Department. A pilot truck shall be required on heavy traffic projects as determined by the Public Works Director. Contractor shall have personnel on project site that meet the current FDOT requirements for certification in maintenance of Traffic (MOT) and Temporary Traffic Control to set up traffic control.

Liquidated Damages:

Liquidated damages for Non-Performance. Time is of the essence in the performance of the work assigned pursuant to this Agreement. Contractor shall initially respond to project notification within the timeframes specified in the Scope of Work. County and Contractor recognize that, since time is of the essence for this Agreement, County will suffer financial loss if the Contractor fails to perform in accordance with the Scope of Work. Should Contractor fail to perform in accordance with the Scope of Work, County shall be entitled to assess, as liquidated damages, the following:

1. Failure to complete work within the timeframes specified in the scope of work, $1,000 per occurrence/per day until completed.

2. All work performed will be in accordance with the Florida Department of Transportation Standard Specifications for Road and Bridge Construction, 1,000 per occurrence/per day until completed.

3. Failure to comply with FDOT Maintenance of Traffic Standards, $1,000 per occurrence/per day until compliance is achieved.

Contractor hereby expressly waives and relinquishes any right which it may have to seek to characterize the above noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of the County's actual damages at the time of contracting if Contractor fails to perform in accordance with the Scope of Work.

If Contractor fails to perform in accordance with the Scope of Work, the County also reserves the right to order the Contractor to suspend performance and procure another Contractor to complete all or a portion of the work. All direct, indirect, and consequential costs incurred by the County for completion of said work shall be charged against the Contractor.

The foregoing remedies shall be in addition to all other legal remedies available to the County and shall not be considered to be the County's exclusive remedy in the event of the Contractor's material default of the Agreement

SPECIFICATIONS AND BID FORM

PAINTED PAVEMENT MARKINGS

Santa Rosa County Procurement Department 6495 Caroline Street, Suite G Milton, Florida 32570 Date____________________________________

The undersigned agrees to furnish materials, equipment and labor, and complete projects in accordance with conditions and specifications as outlined below for painted traffic stripes and markings located in Santa Rosa County.

Painted traffic stripes and marking work shall conform to the requirements of section 710 of the 2000 edition of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Broken (skip) stripes shall consist of a succession of solid yellow strips, 6 inches wide, 10 feet in length, separated by unpainted spaces 30 feet in length. The contractor will be ready and available at all times to move in and start work on a job within 48 hours after being notified by telephone / task order from the Public Works Director or his designee and agrees to remain on said project until the job is completed.

Solid White Line (Cost per mile) $_____________________

Solid Yellow Line (Cost per mile) $_____________________

Broken Yellow Line (Cost per mile) $_____________________

16’ Stop Bars $_____________________

18’ Stop Bars $_____________________

20’ Stop Bars $_____________________

22’ Stop Bars $_____________________

NOTE: Please return this bid form to the above address. NO OTHER BID FORM WILL BE ACCEPTED.

Comments:___________________________________________________________________________

THERMOPLASTIC TRAFFIC STRIPES AND MARKINGS

CURRENT EDITION

Santa Rosa County Procurement Department

Milton, Florida 32570 Date____________________________________

The undersigned agrees to furnish materials, equipment and labor, and complete projects in accordance with conditions and specifications as outlined below for thermoplastic traffic stripes and markings located in Santa Rosa County.

Thermoplastic traffic stripes and marking work shall conform with the requirements of section 711 of the most current edition (including all applicable revisions) of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Broken (skip) stripes shall consist of a succession of solid yellow strips, 6 inches wide, 10 feet in length, separated by unpainted spaces 30 feet in length. The contractor will be ready and available at all times to move in and start work on a job within 48 hours after being notified by telephone / task order from the Public Works Director or his designee, and agrees to remain on said project until the job is completed.

Name & Address of Bidder _____________________________________________________

NOTE: Please return this bid form to the above address. NO OTHER BID FORM WILL BE ACCEPTED.

Comments:____________________________________________________________________

RAISED RETRO-REFLECTIVE PAVEMENT MARKERS AND BITUMINOUS ADHESIVE

Santa Rosa County Procurement Department

Milton, Florida 32570 Date____________________________________

The undersigned agrees to furnish materials, equipment and labor, and complete projects in accordance with conditions and specifications as outlined below for Raised Retro-Reflective pavement markers and Bituminous Adhesive located in Santa Rosa County.

Raised Retro-Reflective pavement markers and Bituminous Adhesive work shall conform with the requirements of section 706 of the most current edition (including all applicable revisions) of the Florida Department of Transportation Standard Specifications for Road and Bridge Construction as deemed applicable by the Public Works Director or his designee. Raised Retro-Reflective pavement markers shall be spaced by road type and condition, or as specified by the Public Works Director or his designee. The contractor will be ready and available at all times to move in and start work on a job within 48 hours after being notified by telephone / task order from the Public Works Director or his designee and agrees to remain on said project until the job is completed.

Name & Address of Bidder _____________________________________________________

Raised Retro-Reflective Pavement Markers (Installed): _____________________ Each

NOTE: Please return this bid form to the above address. NO OTHER BID FORM WILL BE ACCEPTED.

Comments:___________________________________________________________________________

SWORN STATEMENT UNDER SECTION 287.133 (3) (A),

FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods of services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contrendre.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

1. A predecessor or successor of a person convicted of a public entity crime; or

2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima faca case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of public entity crime.

5. I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or appeals to bid on contracts for the provision of goods and services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.)

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

(Signature)

Sworn to and subscribed before me this day of , 2 .

Personally known or Produced identification Notary Public – State of

My commission expires (Type of identification)

(Printed, typed, or stamped commissioned name of notary public.)