REQUEST FOR QUOTATION

Construction

Danny Thomas Park Ballfield Sink Hole Investigation and Turf Repair

Purchase Requisition Number 10008961

Issued By

Department of Parks and Youth Services

September 11, 2026 202620262026

Response Submission Date and Time

Tuesday, September 29, 2026 at 1:30 PM EST

Bids will be read at 2:00 PM EST

Submit online through PlanetBids:

https://www.planetbids.com/portal/portal.cfm?CompanyID=2257 6

City of Toledo

One Government Center Jackson Street 640

Toledo, Ohio 43604

SCOPE AND SPECIFICATIONS

SYNTHETIC TURF ATHLETIC FIELD SINKHOLE INVESTIGATION,

FORENSIC SUBSURFACE EVALUATION, REPAIR, RESTORATION AND

TESTING

CITY OF TOLEDO, OHIO

1. PROJECT INTENT

The City of Toledo is soliciting bids from highly qualified contractors experienced in synthetic turf athletic field construction, subsurface drainage systems, excavation, underground utility investigation, synthetic turf repair, and athletic field safety testing to investigate and address an active or developing sinkhole/subsurface failure located within an existing synthetic turf athletic field.

The intent of this project is to safely and systematically expose the affected area, determine the actual cause and extent of the subsurface failure, inspect associated underground drainage and piping systems, document all conditions encountered, make authorized repairs, properly reconstruct all disturbed subsurface materials, and return the synthetic turf system to a safe, stable, uniform, and playable condition.

This project shall be treated as a forensic investigation of a subsurface athletic field failure and not simply as removal and replacement of visibly settled materials.

Because the precise cause, depth, extent, and nature of the subsurface failure cannot be conclusively determined prior to excavation, the Base Bid shall include all investigation, access, excavation, field protection, CCTV pipe inspection, testing, documentation, standard backfill, compaction, synthetic turf restoration, infill restoration, final testing, and other work specifically identified herein.

Major corrective repairs to previously unidentified underground failures that cannot reasonably be quantified before excavation shall be treated as unforeseen additional work and shall not proceed without prior written authorization from the City.

The Contractor shall furnish all labor, supervision, equipment, materials, transportation, mobilization, temporary protection, safety measures, testing, documentation, cleanup, and incidentals necessary to perform the Work in complete accordance with these specifications.

2. MANDATORY CONTRACTOR QUALIFICATIONS

Due to the specialized nature of this project and the significant potential for improperly performed excavation, drainage work, backfill, compaction, or synthetic turf restoration to create additional field failure, all bidders shall demonstrate substantial experience specifically with synthetic turf athletic fields.

The requirements contained in this Section are mandatory minimum bidder qualifications.

Failure to satisfy these requirements or failure to provide sufficient documentation demonstrating compliance may result in the bid being deemed non-responsive.

2.1 SYNTHETIC TURF FIELD CONSTRUCTION EXPERIENCE

The Prime Contractor submitting the bid shall have successfully constructed, installed, or substantially completed a minimum of:

FIFTY (50) SYNTHETIC TURF ATHLETIC FIELDS WITHIN THE PREVIOUS FIVE (5)

YEARS.

These fields shall be actual athletic field construction projects and shall not consist primarily of:

Residential landscape turf.

Commercial landscape turf.

Putting greens.

Small training areas.

Playground turf.

Decorative turf installations.

The Contractor shall provide a project list identifying the minimum fifty (50) qualifying athletic fields.

For each project, provide:

Project name.

Owner.

City and state.

Type of athletic field.

Approximate completion date.

Contractor's scope of work.

2.2 COMPANY RESUME

The bidder shall provide a comprehensive company resume demonstrating experience in:

Synthetic turf athletic field construction.

Synthetic turf replacement.

Synthetic turf repair.

Drainage installation.

Drainage repair.

Aggregate base construction.

Fine grading of synthetic turf aggregate bases.

Excavation within existing synthetic turf fields.

Infill removal.

Infill replacement.

Turf cutting.

Turf rollback.

Turf sewing.

Turf restoration.

Settlement investigation.

Sinkhole investigation.

Underground drainage failure investigation.

Utility trench settlement.

Subsurface void investigation.

Forensic athletic field repairs.

The resume shall identify years in business and the bidder's overall synthetic turf athletic field experience.

2.3 SYNTHETIC TURF COUNCIL MEMBERSHIP

The Prime Contractor shall be a current member in good standing of the:

SYNTHETIC TURF COUNCIL (STC).

Proof of current membership shall be submitted with the bid.

Membership held solely by a subcontractor, supplier, consultant, manufacturer, or affiliated entity shall not satisfy this requirement.

2.4 ASBA CERTIFIED PERSONNEL

The Prime Contractor shall have at least one current American Sports Builders Association (ASBA) Certified Field Builder or other applicable ASBA-certified athletic field professional directly within its organization.

The certified individual shall be a bona fide employee, owner, officer, or other permanent member of the Prime Contractor's organization.

The qualification may not be satisfied solely through an outside consultant or subcontractor retained specifically for this project.

The bidder shall submit:

Individual's name.

Job title.

ASBA certification held.

Certification number, if applicable.

Current certification status.

Resume.

Years of synthetic turf athletic field experience.

The ASBA-certified individual shall be available to participate in technical oversight of the project.

2.5 KEY PERSONNEL RESUMES

The bidder shall provide resumes for key individuals anticipated to participate in the project, including:

Project Manager.

Project Superintendent.

Synthetic Turf Installation Supervisor.

Excavation/Drainage Supervisor.

OSHA Competent Person.

ASBA-certified field professional.

Each resume shall identify:

Years of relevant experience.

Synthetic turf experience.

Similar repair experience.

Current position.

Relevant certifications.

Proposed role on this project.

3. TEN REQUIRED SIMILAR REPAIR REFERENCES

The bidder shall provide a minimum of:

TEN (10) COMPLETED REFERENCES INVOLVING COMPARABLE SYNTHETIC TURF

ATHLETIC FIELD REPAIR WORK.

The referenced projects shall involve one or more of the following:

Sinkhole investigation.

Sinkhole repair.

Subsurface settlement.

Subsurface voids.

Drainage system failures.

Broken underground drainage piping.

Failed underground piping.

Utility trench settlement.

Aggregate base failure.

Aggregate migration.

Subgrade failure.

Soil migration.

Turf removal to perform underground repairs.

Excavation through an existing synthetic turf athletic field.

Removal and reinstallation of synthetic turf after underground repairs.

Similar forensic investigation of an existing synthetic turf athletic field.

For each reference, the bidder shall provide:

1. Project name.

2. Project location.

3. Owner or public agency.

4. Description of the failure encountered.

5. Description of repair performed.

6. Approximate completion date.

7. Approximate project or repair value.

8. Owner's representative/contact name.

9. Contact person's title.

10. Direct telephone number.

11. Email address, if available.

References shall be for work performed by the Prime Contractor submitting the bid.

Work performed entirely by a subcontractor shall not qualify as Prime Contractor experience.

The City reserves the right to independently contact any or all references.

The City may consider quality of workmanship, timeliness, safety performance, responsiveness, warranty history, settlement after repair, turf performance after repair, owner satisfaction, and the Contractor's ability to properly diagnose and correct the original failure.

Unsatisfactory references may be grounds for determining that the bidder does not possess sufficient experience for this specialized work.

4. QUALIFICATION SUBMITTAL

Each bidder shall include a separate Contractor Qualification Package with its bid containing:

1. Company resume.

2. List of at least fifty (50) synthetic turf athletic fields constructed within the previous five years.

3. Proof of current Synthetic Turf Council membership.

4. Documentation of current ASBA certification.

5. Resume of ASBA-certified individual.

6. Resumes of proposed key personnel.

7. Ten comparable repair references.

8. Names and direct telephone numbers for each reference.

9. Description of bidder's experience investigating sinkholes and subsurface athletic field failures.

10. Description of bidder's drainage system experience.

11. Description of bidder's experience removing and reinstalling existing synthetic turf.

12. Description of bidder's turf sewing capabilities.

The City may reject a bid as non-responsive if any mandatory qualification information is omitted.

5. EXPERIENCE SHALL BE HELD BY PRIME CONTRACTOR

The required fifty synthetic turf fields, Synthetic Turf Council membership, ASBA-certified personnel, comparable repair experience, and synthetic turf construction experience shall be qualifications of the Prime Contractor.

A bidder shall not use the qualifications of a subcontractor, consultant, turf manufacturer, material supplier, or affiliated company to satisfy these minimum Prime Contractor qualification requirements unless specifically permitted by the City.

Specialty subcontractors may be used for:

CCTV pipe inspection.

Vacuum excavation.

Geotechnical testing.

Compaction testing.

Specialized drainage work.

HIC testing.

Use of a subcontractor shall not relieve the Prime Contractor of responsibility for the project.

6. PRECONSTRUCTION REQUIREMENTS

Prior to mobilization, the Contractor shall participate in a preconstruction meeting with representatives of the City.

The Contractor shall submit:

Detailed work plan.

Project schedule.

Site access plan.

Equipment list.

Equipment operating weights where requested.

Synthetic turf protection plan.

Excavation safety plan.

Trench safety plan.

Proposed limits of investigation.

Proposed infill removal procedure.

Turf cutting and rollback procedure.

Turf protection procedure.

CCTV pipe inspection plan.

Backfill plan.

Proposed backfill materials.

Compaction procedure.

Independent testing agency information.

Turf seam sewing procedure.

HIC testing agency information.

Infill depth testing procedure.

Project Superintendent contact information.

OSHA Competent Person information.

Emergency contact information.

No physical work shall commence until required documentation has been submitted.

7. EXISTING CONDITION DOCUMENTATION

Prior to disturbing the site, the Contractor shall thoroughly document all existing conditions.

High-resolution digital photographs and video shall include:

Sinkhole.

Depression.

Surface settlement.

Turf condition.

Turf fibers.

Existing seams.

Existing infill.

Field markings.

Curbs.

Perimeter restraints.

Drainage structures.

Utility structures.

Track surfaces.

Pavement.

Sidewalks.

Fences.

Gates.

Landscaping.

Equipment access routes.

Existing damage along access routes.

The Contractor shall document the approximate length, width, maximum visible depth, and location of the depression relative to permanent field markings or structures.

8. SYNTHETIC TURF AND SITE PROTECTION

Protection of the existing synthetic turf system shall be considered a critical component of this project.

HEAVY EQUIPMENT SHALL NOT TRAVEL DIRECTLY ON UNPROTECTED SYNTHETIC

TURF.

This includes:

Excavators.

Vacuum trucks.

Skid steers.

Track loaders.

Rubber/infill removal machines.

Dump trucks.

Utility vehicles.

Compaction equipment.

Other construction equipment capable of damaging the field.

The Contractor shall install an appropriate load-distribution and field protection system.

Protection may include:

Heavy-duty composite mats.

Engineered ground protection panels.

Structural plywood.

Geotextile separation.

Other approved protection systems.

Protection shall extend beneath:

Travel routes.

Turning areas.

Equipment staging areas.

Excavation work areas.

Vacuum truck setup locations.

Outriggers.

Material staging areas.

Tracked equipment shall not counter-rotate or make sharp pivot turns on synthetic turf.

Hydraulic equipment shall be inspected for leaks prior to entering the field.

Spill containment and cleanup materials shall be maintained onsite.

Any damage caused by Contractor operations shall be repaired at the Contractor's expense.

9. INFILL REMOVAL

Infill shall be removed as required before turf is cut or rolled back.

Appropriate mechanical removal and/or vacuum equipment shall be utilized.

Removed infill shall:

Be kept clean.

Be segregated from soil.

Be segregated from aggregate.

Be stored on clean surfaces or in containers.

Be protected from stormwater.

Be protected from construction debris.

Be protected from petroleum contamination.

Reusable infill shall be retained for reinstallation.

Contaminated infill shall be replaced by the Contractor at no additional cost to the City.

10. SYNTHETIC TURF CUTTING AND REMOVAL

Existing seams shall be located before cutting.

Existing seams shall be opened whenever practical rather than creating unnecessary cuts.

Turf cuts shall be:

Straight.

Clean.

Controlled.

Limited to the minimum area necessary.

Turf backing shall not be unnecessarily damaged.

Synthetic turf shall be carefully rolled back and protected.

Turf shall not be:

Sharply folded.

Creased.

Dragged through soil or aggregate.

Driven over.

Crushed.

Stored in standing water.

Contaminated.

11. FORENSIC EXCAVATION AND INVESTIGATION

The Contractor shall systematically excavate the affected area to determine the actual cause and extent of the failure.

This work shall be treated as a forensic subsurface investigation.

Excavation shall proceed carefully so evidence associated with the failure is not unnecessarily destroyed.

Vacuum excavation shall be used where appropriate around piping, drainage systems, structures, fittings, utilities, and unidentified underground facilities.

The Contractor shall investigate for:

Broken pipe.

Crushed pipe.

Collapsed pipe.

Separated pipe joints.

Open joints.

Failed fittings.

Improper connections.

Pipe deformation.

Pipe deflection.

Punctured pipe.

Missing pipe.

Improperly terminated pipe.

Loss of pipe bedding.

Inadequate bedding.

Stone migration.

Soil migration.

Washed-out subgrade.

Internal erosion.

Soil piping.

Underground voids.

Failed trench backfill.

Uncompacted trench backfill.

Settlement of previous utility trenches.

Improper aggregate.

Contaminated aggregate.

Missing geotextile.

Damaged geotextile.

Separation fabric failure.

Drainage aggregate migration.

Groundwater intrusion.

Surface water infiltration.

Subgrade pumping.

Drainage system failure.

Abandoned utilities.

Abandoned structures.

Animal activity.

Any other condition capable of contributing to the sinkhole.

Investigation shall continue until sufficient information is available to reasonably determine the apparent cause and limits of failure.

12. FORENSIC DOCUMENTATION

The Contractor shall continuously document excavation conditions.

Photographs shall be taken:

Before excavation.

During turf removal.

At each excavation stage.

At changes in soil.

At changes in aggregate.

When piping is encountered.

At pipe joints.

At damaged pipe.

At utility trenches.

At voids.

At washed-out areas.

At loose backfill.

At the bottom of excavation.

Before repairs.

After repairs.

During backfill.

During compaction.

Before turf replacement.

Photographs shall include dimensional references where practical.

A written investigation log shall include:

Date.

Time.

Approximate location.

Depth.

Soil conditions.

Aggregate conditions.

Pipe size.

Pipe type.

Pipe condition.

Observed deficiencies.

Photograph references.

Contractor assessment.

A sketch shall be provided showing approximate pipe locations, direction, size, depth, structures, excavation limits, and repair limits.

13. CCTV CAMERA INSPECTION OF UNDERGROUND PIPING

The Contractor shall perform CCTV inspection of underground drainage piping located within or reasonably capable of contributing to the affected area.

This work shall be included in the Base Bid.

Inspection shall include, where accessible:

Exposed pipes.

Collector drains.

Main drains.

Lateral drains.

Storm piping.

Perimeter drainage.

Pipes passing through the affected area.

Pipes adjacent to the affected area.

Pipes connected to nearby drainage structures.

Inspection shall continue upstream and downstream a reasonable distance sufficient to determine whether additional failures exist.

Piping shall be flushed or cleaned as reasonably necessary.

CCTV inspection shall identify:

Cracks.

Collapsed pipe.

Crushed pipe.

Deformation.

Joint separation.

Offset joints.

Open joints.

Standing water.

Pipe bellies.

Sediment.

Blockages.

Aggregate intrusion.

Soil intrusion.

Root intrusion.

Improper connections.

Foreign objects.

Evidence of soil migration.

All CCTV recordings shall be provided digitally to the City.

14. UNKNOWN UNDERGROUND REPAIRS

The Base Bid shall include investigation and restoration but shall not automatically include major replacement of previously unidentified underground infrastructure.

Upon identifying an unforeseen failure, the Contractor shall:

1. Stop affected work when practical.

2. Stabilize the excavation.

3. Notify the City.

4. Provide photographs and video.

5. Describe the condition.

6. Recommend corrective action.

7. Provide quantities.

8. Provide written pricing.

9. Obtain written City authorization.

No additional corrective work shall proceed without written authorization except emergency work necessary to protect life or property.

15. OSHA EXCAVATION AND TRENCH SAFETY

All excavation and trenching operations shall comply with applicable OSHA requirements, including 29 CFR Part 1926, Subpart P.

The Contractor shall provide an OSHA-qualified Competent Person responsible for excavation safety.

The Competent Person shall evaluate:

Soil.

Excavation depth.

Excavation configuration.

Surcharge loading.

Equipment location.

Groundwater.

Surface water.

Weather.

Underground utilities.

Cave-in hazards.

Protective systems.

Access and egress.

Spoil placement.

Where required, appropriate protection shall include:

Sloping.

Benching.

Shoring.

Trench shielding.

Trench boxes.

Engineered protective systems.

Excavations shall be inspected:

Before employees enter.

At the start of each shift.

Following rain.

Following water infiltration.

When site conditions change.

Following any event capable of increasing hazards.

Safe access and egress shall be provided where required.

Spoils and surcharge loads shall be maintained a safe distance from excavation edges.

16. WATER CONTROL

The Contractor shall control water entering the excavation.

Water shall not be permitted to:

Saturate exposed subgrade.

Destabilize excavations.

Contaminate aggregate.

Migrate beneath adjacent turf.

Undermine surrounding surfaces.

Enter drainage systems in an uncontrolled manner.

Dewatering shall be provided as necessary.

17. SUBGRADE EVALUATION

The Contractor shall evaluate exposed subgrade and notify the City of:

Soft areas.

Pumping soils.

Organic material.

Saturated soils.

Unstable material.

Underground voids.

Loose backfill.

Unknown fill.

Unsuitable material.

Unsuitable material shall not be covered until reviewed.

18. BACKFILL MATERIALS

Backfill shall consist of suitable materials compatible with the existing athletic field system.

Backfill shall not contain:

Frozen material.

Organic material.

Trash.

Construction debris.

Large clay lumps.

Saturated unsuitable soil.

Materials incapable of achieving required compaction.

Aggregate backfill shall be clean, durable, properly graded, and suitable for structural backfill.

19. BACKFILL PLACEMENT AND COMPACTION

Backfill shall be installed in controlled lifts appropriate for the material and equipment utilized.

Thick uncontrolled lifts shall not be permitted.

All disturbed areas shall be compacted to restore structural support and minimize future settlement.

Unless otherwise directed by the City or geotechnical representative, backfill shall be compacted to a minimum of:

95% OF MAXIMUM DRY DENSITY AS DETERMINED BY THE APPLICABLE PROCTOR

TEST METHOD.

Visual observation or equipment tracking alone shall not constitute proof of acceptable compaction.

20. INDEPENDENT COMPACTION TESTING

Compaction testing shall be performed by a qualified independent testing agency.

Testing shall include, at minimum:

Lower excavation backfill.

Intermediate backfill.

Upper structural backfill.

Final aggregate/base elevation.

Additional testing shall be performed where material or conditions change.

Failed tests shall require:

1. Reworking or removal.

2. Moisture adjustment where necessary.

3. Recompaction.

4. Retesting.

All passing and failing test results shall be submitted to the City.

21. FINAL AGGREGATE BASE AND GRADE

The synthetic turf aggregate base shall be restored to match surrounding:

Elevation.

Slope.

Plane.

Smoothness.

Density.

Drainage characteristics.

There shall be no:

Depressions.

High spots.

Birdbaths.

Ruts.

Soft areas.

Abrupt transitions.

Loose aggregate.

Final grade may be verified by laser, survey, straightedge, stringline, or other appropriate method.

22. SYNTHETIC TURF REINSTALLATION

Synthetic turf shall be accurately repositioned following acceptance of the subsurface repair.

The Contractor shall:

Restore alignment.

Remove wrinkles.

Remove distortion.

Match field markings.

Maintain proper pile orientation.

Prevent buckling.

Blend restored turf into adjacent field areas.

23. TURF SEAMS — SEWING REQUIRED

ALL AFFECTED SYNTHETIC TURF SEAMS SHALL BE SEWN.

Glue-only seam repair shall not be accepted.

Turf sewing shall utilize appropriate synthetic turf sewing equipment, thread, techniques, and materials compatible with the existing system.

Completed seams shall have:

Proper alignment.

Uniform pile spacing.

Tight closure.

No gaps.

No raised edges.

No loose backing.

No trip hazards.

No excessive overlap.

Adhesive shall not be used as a substitute for sewn seam construction unless specifically approved by the City in writing.

24. INFILL REINSTALLATION

Infill shall be reinstalled and mechanically groomed.

The repaired area shall blend with surrounding turf.

Compatible additional infill shall be supplied as required to restore proper depth.

25. INFILL DEPTH TESTING

Following final grooming, infill depth shall be measured at multiple locations including:

Center of repaired area.

Perimeter of repaired area.

Adjacent undisturbed turf.

A written test table shall identify:

Test location.

Measured infill depth.

Adjacent comparison depth.

Deficient areas shall receive additional infill and be retested.

26. FINAL GROOMING

The repaired area shall be mechanically groomed to:

Stand turf fibers upright.

Redistribute infill.

Blend the repair.

Remove traffic patterns.

Restore uniform appearance.

Produce a consistent playing surface.

27. HIC / IMPACT ATTENUATION TESTING

Following completion, independent field impact attenuation testing shall be performed by a qualified testing agency.

Testing shall utilize applicable recognized industry testing standards.

Testing shall include the repaired area and adjacent comparison areas.

Testing shall include, as applicable:

Impact attenuation.

G-max.

Head Injury Criterion (HIC).

Locations shall include:

Center of repaired area.

Multiple points around repair perimeter.

Adjacent undisturbed field locations.

Any area failing applicable acceptance criteria shall be corrected and retested.

Final testing reports shall be submitted to the City prior to acceptance.

28. FINAL FIELD INSPECTION

Final inspection shall include:

Turf alignment.

Seam integrity.

Seam appearance.

Fiber condition.

Infill uniformity.

Infill depth.

Final grade.

Surface smoothness.

Transitions.

Field markings.

Drainage.

Evidence of settlement.

Construction-related damage.

General workmanship.

All deficiencies shall be corrected before final acceptance.

29. FINAL DELIVERABLES

Before final payment, the Contractor shall provide:

Preconstruction photographs.

Construction photographs.

Excavation photographs.

Investigation log.

Underground piping sketch.

CCTV recordings.

CCTV findings.

Compaction reports.

Final grade documentation.

Infill depth results.

HIC/impact attenuation test report.

Description of repairs.

Record of authorized additional work.

Final completion photographs.

30. BASE BID

The Base Bid shall include:

Mobilization.

Field protection.

Equipment access.

Infill removal.

Turf removal.

Turf rollback.

Excavation.

Vacuum excavation.

Forensic investigation.

CCTV inspection.

Pipe cleaning necessary for inspection.

Documentation.

OSHA-compliant excavation protection.

Water control.

Subgrade evaluation.

Standard backfill.

Aggregate replacement.

Compaction.

Independent compaction testing.

Fine grading.

Turf reinstallation.

Sewing of all affected turf seams.

Infill replacement.

Grooming.

Infill depth testing.

HIC/impact attenuation testing.

Cleanup.

Final documentation.

Final restoration.

31. UNFORESEEN CONDITIONS AND ADDITIONAL WORK

Significant unforeseen underground repairs shall be separately authorized.

Examples include:

Extensive pipe replacement.

Major drainage reconstruction.

Replacement of structures.

Major undercutting.

Extensive unsuitable soil removal.

Utility relocation.

Large underground void repair.

Structural repairs.

The Contractor shall provide a written proposal describing the discovered condition, recommended corrective work, proposed cost, and any anticipated effect on project schedule.

Written authorization from the City shall be obtained before proceeding with additional work.

32. PROJECT SCHEDULE

Work shall be scheduled during conditions suitable for proper:

Excavation.

Pipe inspection.

Drainage repair.

Backfill.

Moisture conditioning.

Compaction.

Synthetic turf restoration.

Frozen materials or frozen subgrades shall not be used or covered.

Once excavation begins, work shall proceed diligently through stabilization and restoration.

33. PERFORMANCE AND PAYMENT BOND

The successful Contractor shall furnish a:

100% PERFORMANCE AND PAYMENT BOND

based upon the awarded Contract amount and in accordance with City of Toledo requirements.

The bond shall:

Be issued by an acceptable surety.

Be authorized for business in Ohio.

Guarantee faithful performance.

Guarantee payment of subcontractors, laborers, and suppliers.

Remain effective through project completion and acceptance.

Cover correction of incomplete or defective work as required.

No Notice to Proceed shall be issued until bonding requirements have been satisfied.

34. COMMERCIAL GENERAL LIABILITY INSURANCE

The Contractor shall provide proof of liability insurance meeting City of Toledo requirements.

Coverage shall include:

Bodily injury.

Property damage.

Personal injury.

Products/completed operations.

Contractual liability.

Excavation.

Underground exposures.

Collapse exposures where applicable.

The:

CITY OF TOLEDO, ITS ELECTED AND APPOINTED OFFICIALS, OFFICERS, AGENTS AND

EMPLOYEES SHALL BE NAMED AS ADDITIONAL INSUREDS.

Certificates and required endorsements shall be provided prior to mobilization.

35. AUTOMOBILE AND EXCESS LIABILITY

Automobile Liability shall cover:

Owned vehicles.

Hired vehicles.

Non-owned vehicles.

Minimum coverage shall comply with current City of Toledo requirements.

Umbrella or excess liability coverage shall be provided where required by the City's contract documents.

Where City insurance requirements exceed those contained herein, the City requirements shall govern.

36. OHIO BUREAU OF WORKERS' COMPENSATION

The Contractor shall provide current proof of coverage through the:

OHIO BUREAU OF WORKERS' COMPENSATION (BWC).

The Contractor shall maintain required coverage throughout the project.

All subcontractors shall maintain applicable BWC coverage.

The Prime Contractor shall verify subcontractor compliance.

No contractor or subcontractor shall perform onsite work without required workers' compensation coverage.

37. PREVAILING WAGE — MANDATORY

THIS PROJECT SHALL BE SUBJECT TO APPLICABLE PREVAILING WAGE

REQUIREMENTS.

The successful Contractor and all subcontractors shall comply with all applicable:

City of Toledo prevailing wage requirements.

State of Ohio prevailing wage requirements.

Ohio Revised Code requirements.

Applicable administrative regulations.

Wage determinations incorporated into the Contract Documents.

Workers shall be paid no less than the applicable prevailing wage rates for their appropriate trade and classification.

The Contractor shall be responsible for determining the proper classification of all workers employed on the project.

Prevailing wage requirements shall apply to the Prime Contractor and all tiers of subcontractors as required by law and City policy.

The Contractor shall include all costs associated with prevailing wage compliance in its bid.

No additional compensation shall be provided because a bidder failed to include prevailing wage requirements in its bid.

38. CERTIFIED PAYROLL

The Contractor and all subcontractors shall prepare and submit certified payroll records as required by the City of Toledo and applicable prevailing wage law.

Certified payroll records shall accurately identify:

Employee name or required identifying information.

Trade classification.

Hours worked.

Hourly base wage.

Fringe benefits.

Overtime where applicable.

Gross wages.

Applicable deductions.

Net wages.

Other information required by the City or applicable law.

Payroll documentation shall be submitted at the frequency and in the format required by the City.

The Prime Contractor shall be responsible for collecting and submitting required certified payroll information from all subcontractors.

Failure of a subcontractor to provide required payroll documentation shall remain the responsibility of the Prime Contractor.

39. PREVAILING WAGE COMPLIANCE

The Contractor shall cooperate fully with the City's prevailing wage coordinator or other designated representative.

The Contractor shall:

Post applicable wage determinations onsite when required.

Maintain required payroll records.

Make records available for review.

Respond to wage compliance inquiries.

Correct wage underpayments.

Require subcontractor compliance.

Maintain documentation for the legally required retention period.

The City may withhold payment where required documentation has not been provided or where a prevailing wage compliance issue remains unresolved.

Violations may result in remedies available to the City under applicable law and Contract provisions.

40. INSURANCE, BOND AND COMPLIANCE DOCUMENTATION

Before Notice to Proceed, the Contractor shall provide:

1. Performance and Payment Bond.

2. Commercial General Liability certificate.

3. Additional Insured endorsement naming the City of Toledo.

4. Automobile Liability certificate.

5. Umbrella/Excess Liability documentation where required.

6. Ohio BWC proof of coverage.

7. Employer's Liability documentation where required.

8. Prevailing wage acknowledgment/documentation.

9. Any other documentation required by the City.

41. SUBCONTRACTORS

The Prime Contractor shall remain fully responsible for subcontractors.

Specialty subcontractors may include:

CCTV inspection contractor.

Vacuum excavation contractor.

Geotechnical testing agency.

Compaction testing agency.

Drainage contractor.

Synthetic turf specialty contractor.

HIC testing agency.

All subcontractors shall comply with:

Insurance requirements.

Ohio BWC.

Prevailing wage.

Certified payroll.

OSHA requirements.

Licensing requirements.

Project specifications.

42. SITE SECURITY AND PUBLIC SAFETY

The Contractor shall maintain the work area in a safe condition.

Required measures shall include as necessary:

Barricades.

Temporary fencing.

Warning signage.

Excavation protection.

Equipment security.

Restricted access.

Open excavations shall not be left unsecured.

43. DAILY CLEANUP

The Contractor shall maintain an orderly site.

At the end of each workday:

Debris shall be removed.

Equipment shall be safely staged.

Excavations shall be secured.

Turf shall remain protected.

Stored infill shall be protected.

Access routes shall be maintained.

Mud and debris shall be removed from surrounding surfaces.

44. WARRANTY

The Contractor shall warrant its workmanship including:

Backfill.

Compaction.

Drainage repairs performed.

Turf restoration.

Sewn seams.

Infill restoration.

Corrective repairs.

Any settlement or failure attributable to deficient workmanship during the applicable warranty period shall be corrected by the Contractor.

45. BID FORM

BASE BID — Complete forensic sinkhole investigation, excavation, field protection, CCTV inspection, backfill, compaction testing, turf restoration, sewn seams, infill restoration, infill-depth testing, HIC/impact attenuation testing, and all associated work described herein:

BASE BID: $____________________________ (The base bid price shall be submitted on PlanetBids as Specified.)

The Base Bid shall include all:

Labor.

Prevailing wages.

Fringe benefits.

Supervision.

Equipment.

Transportation.

Mobilization.

Materials.

Field protection.

Testing.

Documentation.

Insurance.

Bonding.

Overhead.

Profit.

Cleanup.

Incidentals.

necessary to complete the Base Bid Work.

46. BID EVALUATION

The City may evaluate bids based upon:

Bid price.

Mandatory qualifications.

Fifty-field experience requirement.

Synthetic Turf Council membership.

ASBA-certified personnel.

Ten comparable repair references.

Company resume.

Key personnel resumes.

Similar forensic repair experience.

Drainage experience.

Turf restoration experience.

Proposed methodology.

Safety.

Schedule.

Ability to protect the existing field.

Responsiveness to bid requirements.

Failure to satisfy a mandatory minimum qualification may be grounds for determining a bidder non-responsive or non-responsible as permitted by applicable procurement requirements.

47. FINAL ACCEPTANCE

Final acceptance shall not occur until:

Forensic investigation is complete.

Authorized underground repairs are complete.

CCTV inspection is complete.

CCTV recordings are submitted.

Excavation has been backfilled.

Compaction testing has passed.

Aggregate base has been restored.

Final grade has been restored.

Turf has been reinstalled.

All affected turf seams have been sewn.

Infill has been restored.

Infill depth testing has been completed.

Field grooming has been completed.

HIC/impact attenuation testing has been completed and accepted.

Final documentation has been submitted.

Certified payroll requirements have been satisfied.

Prevailing wage documentation has been satisfied.

Final cleanup has been completed.

All punch-list deficiencies have been corrected.

The completed area shall be safe, stable, uniform, fully restored, properly compacted, appropriately tested, and suitable for continued athletic use.

SPECIAL CONSIDERATIONS

Public right-of-way can be closed during debris removal with proper encroachment permit, as approved by the Division of Transportation.

Work schedule for removal and restoration will be coordinated the City of Toledo, Department of Parks and Youth Services.

PERMITTING

The contractor will be responsible for obtaining all necessary permits and authorizations to complete the scope of work described herein.

LOCAL PREFERENCE, if applicable The description of and procedure to apply local preference to complainant bids received by the City of Toledo can be found under Toledo Municipal Code section 187.34.

The Toledo Municipal Code can be found by searching for the City of Toledo webpage toledo.oh.gov and clicking the “Government” link, then clicking the “City Code” link.

QUESTIONS

All questions regarding the plans and specifications must be in writing submitted through the PlanetBids website Q&A tab. The City’s responses will be posted through PlanetBids.

BID SUBMISSION

Bids for this project can be accepted via e-bid only through the City of Toledo’s PlanetBids portal.

Bids prices shall be to two (2) decimal places (i.e. $0.00). Only one (1) price per line item will be accepted with this bid.

In order to be responsive, all bids must have the following with submittal:

• Construction Project Paperwork*

• Line Items

• Bid Guaranty (bid bond or certified check / cashier’s check on a solvent bank)

• Signed Contract by the Vendor*

• Child Support Affidavit*

• Bureau of Worker’s Compensation Certificate

• Tax Exemption Certificate*

• Insurance Certificate, naming the City of Toledo as an additional insurer

*Located on PlanetBids in the “Documents” tab

If using a check as the bid guaranty, the check must be scanned and uploaded with your bid. In addition, the check must be received by the Division of Purchases and Supplies no later than the due date and time to be deemed responsive. No Company checks will be accepted. Checks shall be made payable to “City of Toledo.”

City of Toledo

Division of Purchases and Supplies One Government Center, Suite 2000

640 Jackson Street Toledo, OH 43604