RFQ 70US0926Q70092875 Protective Equipment Fleet Maintenance FINAL POSTED TO SAM 9.2.26.pdf

70US0926Q70092875 09/02/2026

09/10/2026 7AM EST

$9M

X

XX

Request for Quote for

Protective Equipment Fleet Maintenance

X 100 X

811111

TABLE OF CONTENTS:

Section II: Planned Award Line Item Structure

Section III: Contract Clauses

Section IV: Statement of Work

Section V: Solicitation Provisions

Section II: Planned Award Line Item Structure

CLINs Description Quantity Unit of

Measure

Unit Price Extended Price

BASE YEAR

0001 Preventive Maintenance

PSC Code: J023

NAICS Code: 811111

Contract Type: Firm Fixed Price (FFP)

33 EACH $TBD $TBD

0002 Corrective Maintenance

PSC Code: J023

NAICS Code: 811111

Contract Type: Firm Fixed Unit Price (FFUP)

TBD USD $1.00 TBD

0003 Unscheduled Repairs

Contract Type: Time & Materials (T&M)

11,500

USD $1.00 $11,500.00

OPTION YEAR 1

1001 Preventive Maintenance

Contract Type: Firm Fixed Price (FFP)

33 EACH $TBD $TBD

1002 Corrective Maintenance

Contract Type: Firm Fixed Unit Price (FFUP)

1003 Unscheduled Repairs

Contract Type: Time & Materials (T&M)

11,845 USD $1.00 $11,845.00

OPTION YEAR 2

2001 Preventive Maintenance

Contract Type: Firm Fixed Price (FFP)

2002 Corrective Maintenance

Contract Type: Firm Fixed Unit Price (FFUP)

2003 Unscheduled Repairs

Contract Type: Time & Materials (T&M)

12,200.35 USD $1.00 $12,200.35

OPTION YEAR 3

3001 Preventive Maintenance

Contract Type: Firm Fixed Price (FFP)

3002 Corrective Maintenance

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued. All responsible sources may submit a quotation, which will be considered by the agency.

Contracting Officer:

Yu-Jin Kim

950 H St. NW

Washington, DC 20223 yu-jin.kim@usss.dhs.gov

Contract Type: Firm Fixed Unit Price (FFUP)

3003 Unscheduled Repairs

Contract Type: Time & Materials (T&M)

12,566.36 USD $1.00 $12,566.36

mailto:yu-jin.kim@usss.dhs.gov

Section III: Contract Clauses

FAR CLAUSES INCORPORATED BY REFERENCE:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.dhs.gov/publication/current-hsar-deviations https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/hsar

FAR CLAUSES INCORPORATED BY REFERENCE

CLAUSE TITLE DATE

52.203-6 Restrictions on Subcontractor Sales to the Government Jun 2020

52.203-6 Alternate I

Restrictions on Subcontractor Sales to the Government Jun 2020

52.203-17 Contractor Employee Whistleblower Rights Nov 2023

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan 2017

52.204-13 System for Award Management—Maintenance

(DEVIATION 25-19) (effective November 28, 2025) Aug 2025

52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

(DEVIATION 25-27) (effective November 28, 2025)

Nov 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

(DEVIATION 25-27) (effective November 28, 2025) Nov 2025

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION 25-21) (effective November 28, 2025) Aug 2025

52.212-4 Alternate I

Contract Terms and Conditions—Commercial Products and Commercial Services (DEVIATION 25-21) (effective November 28, 2025)

Aug 2025

52.219-6 Notice of Total Small Business Set-Aside

(DEVIATION 26-03) (effective November 28, 2025) Oct 2025

52.219-8 Utilization of Small Business Concerns

(DEVIATION 26-03) (effective November 28, 2025) Oct 2025

52.219-14

Limitations on Subcontracting (DEVIATION 26-03) (effective November 28, 2025)

Fill-in:

By the end of the base term of the contract and then by the end of each subsequent option period

Oct 2025

52.222-3 Convict Labor Jun 2003

52.222-19 Child Labor—Cooperation with Authorities and Remedies (DEVIATION 26-10, Revision 1) (effective April 3, 2026)

Apr 2026

52.222-35 Equal Opportunity for Veterans

(DEVIATION 26-10) (effective November 3, 2025) Oct 2025

52.222-36 Equal Opportunity for Workers with Disabilities

(DEVIATION 26-10) (effective November 3, 2025) Oct 2025

52.222-37 Employment Reports on Veterans

(DEVIATION 26-10) (effective November 3, 2025) Oct 2025

52.222-40 Notification of Employee Rights Under the National Labor Relations Act Dec 2010

52.222-41 Service Contract Labor Standards Aug 2018

52.222-42 Statement of Equivalent Rates for Federal Hires May 2014

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) Aug 2018

52.222-50 Combating Trafficking in Persons Nov 2021

52.222-54 Employment Eligibility Verification

(DEVIATION 26-10) (effective November 3, 2025) Oct 2015

52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024

52.229-12 Tax on Certain Foreign Procurements Feb 2021 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.dhs.gov/publication/current-hsar-deviations https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/hsar

52.232-33 Payment by Electronic Funds Transfer—System for Award Management Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

52.233-3 Protest After Award

(DEVIATION 25-25) (effective November 3, 2025) Aug 2025

52.233-4 Applicable Law for Breach of Contract Claim

(DEVIATION 25-25) (effective November 3, 2025) Aug 2025

52.240-91 Security Prohibitions and Exclusions

(DEVIATION 25-23) (effective November 3, 2025) Aug 2025

52.244-6 Subcontracts for Commercial Products and Commercial Services

(DEVIATION 26-10, Revision 2) (effective April 27, 2026) Apr 2026

(End of clause)

FAR CLAUSES INCORPORATED BY FULL TEXT:

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within one (1) day; provided that the

Government gives the Contractor a preliminary written notice of its intent to extend at least one (1) day before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within one (1) day.

52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026) (DEVIATION

26-10, Revision 2) (effective April 27, 2026)

(a) Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer;

and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the

Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of Homeland Security, Homeland Security Acquisition Regulation

(HSAR) (48 CFR Chapter 30) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

HSAR PROVISIONS & CLAUSES INCORPORATED BY REFERENCE:

3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF

COMMERCIAL ITEMS (JULY 2023) (HSAR DEVIATION 25-09) (effective November 28, 2025)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

HSAR PROVISIONS INCORPORATED BY REFERENCE

PROVISION TITLE DATE

3052.209-70 Prohibition on contracts with corporate expatriates Jun 2006

HSAR CLAUSES INCORPORATED BY REFERENCE

CLAUSE TITLE DATE

3052.205-70 Advertisement, Publicizing Awards, and Releases Sep 2012

3052.242-72 Contracting Officer’s Representative

(HSAR Class Deviation 26-09) Dec 2003

U.S. SECRET SERVICE REQUIREMENTS

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definition. "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the

Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

(End of Requirement)

UNAUTHORIZED USE OF THE U.S. SECRET SERVICE NAME.

In accordance with 18 U.S.C. 709, any contractor, except with the written permission of the Director of the U.S. Secret

Service, who knowingly uses the words "Secret Service", "Secret Service Uniformed Division", "U.S.S.S.", "U.D." or any colorable imitation or such words or initials, in connection with or as a part of any advertisement, circular, book, pamphlet or other publication, play, motion picture, broadcast, telecast, other production, product or item, in a manner reasonably calculated to convey the impression that such advertisement, circular, book, pamphlet or other publication, product, or item, is approved, endorsed, or authorized by or by associated in any manner with, the U.S. Secret Service or the U.S. Secret

Service Uniformed Division shall be punishable as follows: a corporation, partnership, business trust, association, or other business entity, by a fine under this title; an officer or member thereof participating or knowingly acquiescing in such violation or any individual violating this section, by a fine under this title or imprisonment for not more than one year, or both.

(End of Requirement)

Section IV: Statement of Work

Protective Equipment Fleet Maintenance

Part 1

1. Introduction: The United States Secret Service (USSS) Technical Security Division (TSD) operates and maintains a diesel and gasoline vehicle fleet for the protection of the President and other protectees. This non-personal services contract outlines the requirements and scope of work for the preventive maintenance, repair, and lifecycle support services for all diesel and gasoline vehicles maintenance. This contract will cover all necessary services to ensure the readiness, reliability and long-term operational performance of these vehicles used for daily operations and logistics. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: TSD requires comprehensive, reliable, and timely maintenance and repair services for its fleet of diesel-powered and gasoline vehicles. The division currently has 33 vehicles that require continuous maintenance to ensure that they are in top operating condition 24 hours a day, 365 days a year. These vehicles are critical enablers to the protective mission of the USSS. Any cost incurred to educate service technicians with the necessary knowledge or certifications to maintain the vehicles will be the sole expense of the Contractor.

1.2 Objectives: The objective of this contract is to ensure all fleet vehicles remain in safe, fully operational, and mission-ready condition, minimizing downtime and maximizing the lifecycle of the assets. Provide responsive corrective and preventative maintenance for vehicles to enable these authorized vehicles to provide protection against vehicle-borne and other threats. Provide effective preventative maintenance program to minimize vehicle breakdown and program cost while maximizing the mean time between failure.

1.3 Scope: The Contractor shall provide all necessary labor, facilities, equipment, diagnostic tools, parts, and materials to perform scheduled Preventive Maintenance (PM), unscheduled repairs, and annual inspections (including Department of Transportation (DOT) inspections) for the Government's diesel and gasoline vehicle fleet. The Contractor will also act in an advisory capacity to recommend maintenance best practices.

The contractor shall provide comprehensive maintenance, repair, and lifecycle support for the diesel and gasoline vehicles, ensuring that all vehicles are maintained in operational conditions, in compliance with applicable manufacturer standards, and ready for deployment when required. The work will include, but not limited to, routine maintenance, preventative maintenance, inspections, troubleshooting, repair services, parts management, and other items and non-personal services necessary to perform preventative and corrective vehicle maintenance as defined in this Statement of Work except for those items specified as Government furnished property and services. The Contractor shall provide all vehicle components and systems necessary to maintain these vehicles in effective working order. The Contractor shall furnish preventive and corrective maintenance and repair services on 33 vehicles located at Andrews Air Force Base as described below:

● The current and projected fleet consists of 33 light, medium, and heavy-duty diesel and gasoline trucks. The Contractor must be fully equipped to service the following:

o Heavy-Duty (21 total): Six (6) current Kenworth airbrake system trucks, four (4) current Chevy C5500 gasoline trucks, five (5) on-order Kenworth airbrake systems trucks, and six (6) gasoline or diesel trucks planned to be ordered in the near future o Medium/Light-Duty (12 total): Nine (9) Ford diesel trucks, three (3) Chevrolet Silverado diesel trucks.

● Note: A complete and finalized Vehicle List inventory sheet, including Vehicle Identification Numbers (VINs), model years, and specific configurations, is included. This SOW supplement will be updated as new vehicles are delivered.

1.4. Specific Tasks:

1.4.1 Task 1: Scheduled Preventive Maintenance (PM)

The Contractor shall develop and implement a routine preventive maintenance plan based on vehicle fleet usage and/or in accordance with the recommendations of the Original Equipment Manufacturer (OEM). Services shall include, but are not limited to:

● Fluid and Filter Changes: Engine oil, transmission fluid, coolant, differential, and diesel exhaust fluid (DEF) systems.

Replace all corresponding filters (oil, fuel, air, cabin).

● Air Brake Systems (Kenworth): Comprehensive inspection of air compressors, lines, slack adjusters, drums, linings, and air dryers. Purge tanks and test for leaks.

● Chassis and Drivetrain: Lubricate all grease zerks, inspect suspension components, steering linkages, u-joints, and shocks.

● Electrical and Diagnostics: Check batteries, alternators, and starters, and perform a computerized scan for pending/historical Diagnostic Trouble Codes (DTCs).

● Safety Inspections: Inspect tires (tread depth and pressure), wiper blades, all exterior/interior lighting, horn, and seatbelts.

1.4.2 Task 2: Corrective Maintenance and Unscheduled Repairs

The Contractor shall diagnose and repair unexpected mechanical or electrical failures for all vehicles listed in the fleet inventory.

● Estimates: Prior to commencing any unscheduled repair, the Contractor must provide a detailed written estimate (parts and labor) to the Contracting Officer’s Representative (COR) for written approval. A diagnostic report should be included with the estimate provided by the vendor.

● Repair Scope: Capabilities must cover engine overhaul/repair, transmission replacement/repair, fuel system diagnostics

(injectors, pumps), emissions systems Diesel Particular Filter (DPF) and Exhaust Gas Recirculation (EGR) cleaning and replacement), Heating, Ventilation, and Air Conditioning (HVAC) systems, and hydraulic/pneumatic systems. For all labor hours and common corrective maintenance, previously agreed upon pricing shall be utilized on the repair estimates. For unscheduled repairs that were unforeseeable, product/supply pricing will be determined at the time of repair estimate delivery.

● Common Corrective Maintenance: Tasks under this description are replacement of the following items – throttle sensor, fuel pump, battery, AC compressor, front differential gear assembly, and rear air brake bag.

● Vehicle Delivery and Towing: The Government will be solely responsible for all towing and transportation of disabled vehicles to the Contractor’s facility, unless the Contractor has mobile mechanic capabilities to perform repairs at the breakdown location. The Contractor’s responsibility begins upon the vehicle's arrival or vice versa, at which point the

Contractor must safely receive, secure, and intake the vehicle. The Government will be responsible for picking up the vehicle once services have been rendered.

● Mobile Mechanic Services: The Contractor shall provide mobile mechanic capabilities to conduct on-site unscheduled repairs, diagnostics, and triage at Government locations, including secure facilities and military installations.

o Base Access & Security: Contractor personnel dispatched to the field must be capable of passing required background checks and meeting all security/badging requirements necessary to gain escorted access to restricted military or federal sites. Contract employees who provide support in Non-IT Low Risk positions must have undergone a minimum of a Tier 1/NACI (National Agency Check and Inquiries) or a higher level favorable Public

Trust background investigation within the last five (5) years. At a minimum, the contractor shall submit to the COR the following completed documentation for each contract employee requiring access to US Secret Services controlled access facilities:

▪ DHS-11000-25: Contractor Fitness/Security Screens Request Form

▪ SSF 4024: US Secret Service Non-Disclosure Agreement

▪ SSF 3230A: Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit

Report Act

▪ Form 14767: Consent to Disclose Tax Compliance Check (IRS Tax Form) o Response Time: In the event of a major mechanical failure involving a mission-critical vehicle, the Contractor must promptly dispatch a fully equipped mobile service vehicle within 48 hours of notification. Standard mobile response shall be available Monday through Friday during business hours,7AM to 5PM Eastern Standard Time, scheduled with the contractor within 48 hours of notification. In the event of any failure, the contractor will be notified of the category of service (emergency/mission-critical or standard). For emergency/mission-critical failures, the contractor must be capable of providing emergency mobile response outside of normal working hours, including weekends and federal holidays, subject to prior authorization by the COR.

1.4.3 Task 3: Best Practices and Fleet Optimization Consulting

The Contractor shall provide ongoing recommendations to the COR or TSR to extend the operational life of the fleet and reduce long-term costs. This may be detailed in the diagnostics/estimates provided to TSD. This includes:

● Fluid Analysis: Conducting oil and coolant sampling/analysis to predict internal engine wear.

● Lifecycle Management: Advising when a vehicle's repair costs exceed its operational value.

● Seasonal Prep: winterization or summer readiness protocols specific to gasoline and diesel-powered vehicles operating in the agency's geographical region.

1.5 Requirements Table

CLINs CLIN TYPE Description Quantity/Unit of Measure

Unit Price Total (Unit Price X

Quantity)

BASE YEAR

0001 Firm Fixed

Price

Base Year: Scheduled Preventive

Maintenance

33 Each $TBD $TBD

0002 Firm Fixed Unit

Price

Base Year: Corrective Maintenance

1 Lot $TBD $TBD

0003 Time and

Materials

Base Year: Unscheduled Repairs 1 Lot $11,500.00 $11,500.00

BASE YEAR TOTAL $TBD

OPTION YEAR 1

1001 Firm Fixed

Price

Option Year 1: Scheduled Preventive

Maintenance

33 Each $TBD $TBD

1002 Firm Fixed Unit

Price

Option Year 1: Corrective Maintenance 1 Lot $TBD $TBD

1003 Time and

Materials

Option Year 1: Unscheduled Repairs 1 Lot $11,845.00 $11,845.00

OPTION YEAR 1 TOTAL $TBD

OPTION YEAR 2

2001 Firm Fixed

Price

Option Year 2: Scheduled Preventive

Maintenance

33 Each $TBD $TBD

2002 Firm Fixed Unit

Price

Option Year: Corrective Maintenance 1 Lot $TBD $TBD

2003 Time and

Materials

Option Year 2: Unscheduled Repairs 1 Lot $12,200.35 $12,200.35

OPTION YEAR 2 TOTAL $TBD

OPTION YEAR 3

3001 Firm Fixed

Price

Option Year 3: Scheduled Preventive

Maintenance

33 Each $TBD $TBD

3002 Firm Fixed Unit

Price

Option Year 3: Corrective Maintenance 1 Lot $TBD $TBD

3003 Time and

Materials

Option Year 3: Unscheduled Repairs 1 Lot $12,566.36 $12,566.36

OPTION YEAR 3 TOTAL $TBD

TOTAL CONTRACT VALUE $TBD

Firm fixed unit price (FFUP) CLINs: See Attachment 1 for the estimated services and parts. The quantities in Attachment 1 are estimated and not guaranteed. The total guaranteed minimum for all FFUP CLINs is $6,000 (this minimum does not reset for each period of performance). The ceiling amount for each FFUP CLIN is the funded amount for each period of performance. Payment under FFUP CLINs is only for services/parts that meet the purchase order requirements and are pre-approved and accepted by the

USSS. The contractor is required to notify the Contracting Officer and the Contracting Officer’s Representative in writing when it has consumed 75% of the FFUP CLIN ceiling amount.

Time and Material (T&M) CLINs: The not-to-exceed ceiling amount will be the obligated amount at the time of award (or the obligated amount for a subsequent option year exercise). If the Contractor exceeds the ceiling price identified on the T&M CLIN(s) within the order, the Contractor does so at its own risk. Payment under T&M CLINs is only for services/parts that meet the purchase order requirements and are pre-approved and accepted by the USSS. The Contractor is required to notify the Contracting Officer and the Contracting Officer’s Representative in writing when it has consumed 75% of the T&M CLIN ceiling amount.

1.6 General Information

1.6.1 Period of Performance:

Base Year 12 months from award

Option Year 1 Consecutive 12 months from end of Base Year

Option Year 2 Consecutive 12 months from end of Option Year 1

Option Year 3 Consecutive 12 months from end of Option Year 2

1.6.2 Place of Performance: The work will be performed primarily at the contractor’s facilities, which must be located within a 30-mile radius of the USSS facility in Joint Base Andrews. Address: 1832 Robert M Bond Dr, Andrews AFB, MD 20762.

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7AM to 5PM EST, Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed closings. For emergency/mission-critical failures, the contractor must be capable of providing emergency mobile response outside of normal working hours, including weekends and federal holidays, subject to prior authorization by the COR.

1.6.4 Type of Contract: The Government will award a hybrid purchase order that includes firm fixed price (FFP), firm fixed unit price

(FFUP), and time and materials (T&M) CLINs. See SOW section 1.5.

1.7 Applicable Wage Determination:

The Department of Labor Service Contract Act (SCA) Wage Determination #2015-4281, Revision 39, Dated: August 22, 2026, applies to this contract.

Description SCA Occupation Codes

Automotive Worker

05070

Motor Vehicle Mechanic 05190

1.8 Privacy Act: N/A

1.9 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government equipment and materials shall be secured.

1.10 Key Personnel: The contractor shall provide a point of contact (POC) who shall be responsible for the fleet maintenance services.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The POC or alternate shall have full authority to act for the contractor on all contract matters.

1.11 Identification of Contractor Employees: All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.12 Contractor Travel: Not applicable.

1.13 Other Direct Costs: Not applicable.

1.14 Data Rights: Not applicable.

1.15 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting

Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.16 Invoicing: Invoices under this contract shall be submitted monthly and in accordance with 3052.1107-70 Electronic Submission of Payment Requests.

1.17 United States Secret Service (USSS) Points of Contact:

Lauren Flader

Contracting Officer’s Representative

Lauren.Flader@usss.dhs.gov Peter Lawler

Technical Security Division Representative

Peter.Lawler@usss.dhs.gov Yu-Jin Kim

Contracting Officer

Yu-Jin.Kim@usss.dhs.gov mailto:Lauren.Flader@usss.dhs.gov mailto:Peter.Lawler@usss.dhs.gov mailto:Yu-Jin.Kim@usss.dhs.gov

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (C.O.). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.4. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.6. VEHICLE UPFITTING. The process of modifying or customizing a vehicle to meet specific operational needs.

2.2. Acronyms:

CO Contracting Officer

COR Contracting Officer Representative

DEF Differential and Diesel Exhaust Fluid

DPF Diesel Particular Filter

DTC Diagnostic Trouble Codes

DOT Department of Transportation

EGR Exhaust Gas Recirculation

EST Eastern Standard Time

FAR Federal Acquisition Regulation

FFP Firm Fixed Price

FMVSS Federal Motor Vehicle Safety Standards

HVAC Heating, Ventilation, and Air Conditioning

OCI Organizational Conflict of Interest

OEM Original Equipment Manufacturer

PM Preventive Maintenance

POC Point of Contact

SCA Service Contract Act

SOW Statement of Work

TPOC Technical Point of Contact

TSD Technical Security Division

TSR Technical Security Representative

T&M Time and Materials

USSS United States Secret Service

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. The Government will provide the vehicles for services and maintenance.

PART 4

DELIVERABLES SCHEDULE

Deliverable Frequency # of

Copies

Medium/Format Submit

To

Preventative Maintenance Plan

SOW Subsection 1.4.1

Within thirty (30) calendar days after contract award

1 Microsoft Word or PDF, not to exceed five (5) pages

COR

Corrective Maintenance

Response Plan

SOW Subsection 1.4.2

Within thirty (30) calendar days after contract award

1 Microsoft Word or PDF, not to exceed five (5) pages

COR

Best Practices and Fleet

Optimization Consulting

SOW Subsection 1.4.3

When Applicable N/A Email/Phone COR

Section V: Solicitation Provisions

FAR PROVISIONS INCORPORATED BY REFERENCE:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.dhs.gov/publication/current-hsar-deviations https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/hsar

FAR PROVISIONS INCORPORATED BY REFERENCE

PROVISION TITLE DATE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions Sep 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation Jan 2017

52.204-7 System for Award Management—Registration

(DEVIATION 25-19) (effective November 28, 2025) Aug 2025

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(DEVIATION 25-21) (effective November 28, 2025) Aug 2025

52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements—Commercial Acquisition Nov 2021

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation Jun 2020

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION 25-23) (effective November 3, 2025) Aug 2025

(End of provision)

FAR PROVISIONS INCORPORATED BY FULL TEXT:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(AUG 2025) (DEVIATION 25-21) (effective November 28, 2025) Addendum

(a)(7) ADMINISTRATIVE QUOTE SUBMISSION REQUIREMENTS:

The administrative quote shall include the following information:

1. Solicitation Number

2. Date of submission

3. Name, address, Unique Entity Identifier (UEI), and CAGE code of the quoter

4. Name, title, and signature of the prime Contractor’s authorized representative (signature authority)

5. Primary point of contact for this quote – name, phone number, email address

6. Acknowledgement and acceptance of all solicitation amendments

7. Confirmation that the quote is valid for 90 days after the solicitation expiration date.

8. Confirmation that the quoter has an active System for Award Management registration at the time of quote submission (https://sam.gov/).

9. Confirmation that the quoter is a small business under NAICS 811111.

10. Response to Disclosure section of HSAR 3052.209-70(f) Prohibition on Contracts with Corporate Expatriates:

The offeror under this solicitation represents that [pick one]:

_ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7000 through 3009.108-7003;

_ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7000 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or

_ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7000 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108-7004.

GENERAL QUOTE SUBMISSION REQUIREMENTS:

1. Questions regarding this solicitation shall be emailed to ALL personnel listed below no later than 7:00am EST on

09/09/2026. Questions may or may not be answered. Questions/Answers may or may not be shared with all quoters.

Yu-Jin Kim, Yu-Jin.Kim@usss.dhs.gov

Sarah Diamond, Sarah.Diamond@usss.dhs.gov

2. Email quote to ALL personnel listed below no later than 7:00am EST on 09/10/2026.

Yu-Jin Kim, Yu-Jin.Kim@usss.dhs.gov

Sarah Diamond, Sarah.Diamond@usss.dhs.gov

3. Submit a separate file for each required Administrative Quote and Factor submissions.

4. All pages in excess of the stated page limit will not be evaluated. Cover letters will be included in the page count, so the

USSS does not recommend including cover letters.

5. Ensure the quoter’s name is on each page of the quote.

1. QUOTE CONTENT REQUIREMENTS

1.1 Factor 1: Proximity to Andrew’s Airforce Base

Submission Requirements: Provide the exact address of where services will be performed and state the number of miles from Andrew’s Airforce Base address provided in the SOW. Quoter’s service address must be within a 30-mile radius.

1.2 Factor 2: Technical Approach

a. Submission Requirements: Provide a technical approach summary that includes the following information:

1. Preventative Maintenance Plan. This plan shall outline the schedule over one performance year of preventative maintenance activities for all items in the provided Vehicle List as described in the Statement of Work (SOW).

2. Corrective Maintenance Response Plan. This plan shall outline the standard operating procedure when both standard and emergency repairs are requested as described in the SOW.

3. Staffing Plan. This plan shall identify at least two (2), but no more than five (5), mechanics that can perform diesel and gasoline vehicle maintenance and pass a background check per SOW section 1.4.2. Vendors shall submit any relevant certifications for each proposed mechanic.

b. Submission Formatting Requirements: The Technical Approach summary shall not exceed 10 pages (letter size 8.5 inches x 11 inches). The cover page and table of contents are excluded from the final page count.

1.3 Factor 3: Organizational Past Performance

a. Submission Requirements: Provide up to three (3) organizational past performance references for recent and relevant projects that are in progress or were completed within the last five (5) years of the solicitation issue date. If the quoter has no recent and relevant past performance information for the services required by the SOW, the quoter shall explicitly state so for this factor submission.

Provide the following information for each reference:

a. Contract Number

b. Customer Organization Name

c. Customer Point of Contact Information (name, title, phone number, email address) mailto:Yu-Jin.Kim@usss.dhs.gov mailto:Sarah.Diamond@usss.dhs.gov mailto:Yu-Jin.Kim@usss.dhs.gov mailto:Sarah.Diamond@usss.dhs.gov

d. Contract Type (e.g., Contract, Purchase Order, Indefinite Delivery, Indefinite Quantity contract, Blanket

Purchase Agreement PA, Task Order etc.)

e. Pricing Type (e.g., firm fixed price, time and materials, labor hour etc.)

f. Total Award Value (including all option years).

g. Period of Performance Start Date and End Date.

h. Description of work performed to show relevance to the USSS’ statement of work requirements.

b. Submission Formatting Requirements: Each experience shall not exceed three (3) single-sided pages (letter size 8.5 inches x 11 inches). The cover page and table of contents are excluded from the final page count.

1.4 Factor 4: Price:

a. Submission Requirements: Use the USSS-provided template to submit a price quote in Microsoft Excel format. All cells highlighted in yellow must be filled in by the vendor. Do not add, delete, or otherwise alter any cells provided in the template.

(End of provision)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025)

(DEVIATION 25-21) (effective November 28, 2025)

a. A single purchase order will be made to a responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government using the evaluation factors listed below (best value trade off method). The non-price factors are listed in descending order of importance.

Factor 1: Proximity to Andrews Air Force Base

Factor 2: Technical Approach

Factor 3: Organizational Past Performance

Factor 4: Price

Non-price factors, when combined, are more important than price. As vendors approach equality in confidence rating on non-price factors, price will become increasingly important.

b. Factor 1 Proximity to Andrew’s Airforce Base will be evaluated on a pass/no pass basis. Only the vendors that pass Factor 1 will be eligible for evaluation of Factors 2-4.

c. Factor 2 Technical Approach will be evaluated based on the Confidence Rating method. A confidence rating will be assigned based on the content of the Technical Approach Summary that demonstrates the Government’s confidence in the quoter’s proposed approach to successfully perform the services outlined in the SOW.

d. Factor 3 Organizational past performance is a measure of the degree to which the quoter satisfied its customers in the past

(e.g., how well a quoter performed). To assign the Organizational Past Performance confidence rating, the Government will evaluate past performance based on recency, relevancy, and customer satisfaction. Recency is defined as current or previous work within the last five (5) years of the solicitation issue date. Relevancy is defined as work similar to the SOW requirements. The Government is seeking assurances of consistently successful performance.

If the quoter does not have recent and relevant organizational past performance, it will receive a neutral rating instead of a confidence rating. A neutral rating does not give an advantage or disadvantage to the quoter; however, the Government may, in a technical/price tradeoff, determine that a high confidence or some confidence past performance rating is worth more than a neutral past performance rating.

The Contracting Officer has the discretion to retrieve information via quoter supplied references, commercial sources and federal sources including, but not limited to: Contractor Performance Assessment Reporting System (CPARS), and System for Award Management (SAM). The Government may conduct additional outreach and research to include reviews of articles and other publications for timely and relevant news about a quoter’s performance or business integrity, and such findings will be used to assess the quoter’s performance risk. If any negative past performance information is obtained during the past performance evaluation process, the quoter will be provided an opportunity to provide comments, if the quoter has not had an opportunity prior to proposal submission. Note: It is presumed that quoters have previously had an opportunity to respond to adverse past performance for ratings that were entered in the CPARS; therefore, quoters will not be provided another opportunity to address adverse past performance found in CPARS. The Government may review CPARS records that are older than five (5) years of the solicitation issue date

e. The Government will utilize the following confidence rating table in its evaluation for Factors 2 and 3. Each non-price factor will receive its own confidence rating.

Confidence Rating Table

High Confidence

The Government has high confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence

The Government has some confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence

The Government has low confidence that the Quoter understands the requirement, proposes a sound approach, and will be successful in performing the contract even with Government intervention.

Neutral (used only for organizational past performance, as needed)

No performance record is available to allow the Government to assign a confidence rating.

f. Factor 4 Price will be evaluated for fairness and reasonableness. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement.

To account for the option periods possible under 52.217-8 (maximum of six months), Option to Extend Services, the

Government will evaluate the option to extend services by adding six months of the quoter’s final option period price to the quoter’s total price. This amount will be the total evaluated price. The price for the effort associated with FAR 52.217-8 will not be included in the total awarded price at the time of award.

If, at the end of the purchase order’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the purchase order for the preceding performance period.

Evaluation of options will not obligate the Government to exercise the options.

The Government may determine that the price quote is unacceptable if there is any significant price imbalance among the periods of performance.

g. The Government intends to evaluate quotes and award a delivery order without discussions with quoters. Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may request clarifications on quotes without entering into discussions. Clarifications are limited exchanges to resolve minor irregularities or obvious clerical errors (e.g., a missing page, arithmetic errors etc.).

h. A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote).

(End of provision)