RFQ_260521_Revised_Procurement_Schedule.pdf

This is a revised procurement schedule memo from the Orange County Transportation Authority (OCTA) for RFQ 260521 regarding a Nintex Workflow Essentials Enterprise Renewal. The RFQ was issued on August 20, 2026, with written questions from bidders due by 11:00 AM on August 26, 2026. OCTA's response to bidder questions is scheduled for August 31, 2026, by 5:00 PM. Quotes must be submitted by 11:00 AM PST on September 9, 2026, with quote review occurring on September 10, 2026. The purchase order and project manager concurrence are scheduled for September 23, 2026. The contract term is one year.

The budget for this procurement is $45,000 for the one-year renewal term. Only authorized Nintex resellers are eligible to submit quotes, and winning firms must provide proof of authorized reseller status. Unauthorized quotes will be deemed non-responsive and excluded from consideration. Alternative manufacturers, models, or part numbers will result in a "No Bid" designation and will not be considered for award. Approved equals are not acceptable. The award will be made to the lowest responsive and responsible firm on a lump sum basis, with delivery by electronic download only; no tangible items will be accepted.