RFQ_260521_Procurement_Plan_Signed.pdf
PDF 238 KB Posted
- Solicitation number
- 260521
- Issued by
- Orange County, California
About this file
This document is a signed procurement plan memo from the Orange County Transportation Authority (OCTA) dated August 5, 2026, outlining the procurement approach for RFQ 260521 regarding Nintex Workflow Essentials Enterprise Renewal. The Authority is seeking authorized resellers to provide a one-year software renewal with a contract term of twelve months effective October 1, 2026, through September 30, 2027. The procurement is structured as a Request for Quotes with cost as the sole evaluation criterion, and award will be made to the lowest responsive and responsible firm on a lump sum basis. Delivery shall be by electronic download only, with no tangible items required. All responding firms must be authorized Nintex resellers and must provide proof of authorization; alternative manufacturers, models, or part numbers will result in disqualification, and approved equals will not be accepted.
The budget allocated for this procurement is $45,000.00, funded through Local Measure M sources. An independent cost estimate has been reviewed, and Requisition Number R002489 has been received. The procurement plan does not indicate retention provisions, prevailing wage requirements, liquidated damages, or a Disadvantaged Business Enterprise (DBE) goal. The evaluation criteria assigns zero weight to firm qualifications, staffing/project organization, and work plan elements, with 100 percent weight placed on cost, reflecting that pricing is the sole determining factor. The document was concurred upon by Katrena Schulze, Section Manager III, Information Systems, on August 10, 2026, and Rebecca Abeyta, Section Manager III, Contracts and Procurement, on August 19, 2026.
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Text version
INTEROFFICE MEMO
Date: August 5, 2026
To: Katrena Schulze, Section Manager III, Information Systems
From: Monica Verduzco, Associate Buyer, CAMM
Subject: Procurement Plan – RFQ 260521 “Nintex Workflow Renewal”
Please review the procurement plan for the subject RFQ and advise on your concurrence with the evaluation criteria and contract elements.
Procurement Type: RFP IFB RFQ
Justification:
An RFQ is applicable as pricing will be the determining factor for selection.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0% Staffing/Project Organization 0% Work Plan 0% Cost 100% Justification:
There are no required skills, firm qualifications, or detailed work plan for this procurement. The only criterion is cost as that will be the determining factor for the evaluation of this project.
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A one-time purchase order will be issued to the lowest responsive, responsible firm.
Procurement Plan, RFQ No. 260521
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Contract Term: Twelve (12) month term effective 10/01/26 – 09/30/27
Funding Source: Local Measure M Federal (FHWA)
Dollar Amount: $45,000.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes, Req No. R002489
DBE Goal: Yes No
Project Manager Concurrence:
Katrena Schulze, Section Manager III, Information Systems Date
CAMM Section Manager Concurrence:
Rebecca Abeyta, Section Manager III, Contracts and Procurement, CAMM Date
08/19/2026
8/10/2026
File details come from the government source that posted it. Updated .