R002489_ICE.pdf
PDF 320 KB Posted
- Solicitation number
- 260521
- Issued by
- Orange County, California
About this file
This Independent Cost Estimate (ICE) document was prepared by the Orange County Transportation Authority (OCTA) for the renewal of Nintex Workflow Essentials with Overage Instances (Nintex Automation Cloud). The procurement covers subscription support for workflow automation, actions, forms integration, and task management services for a total of 10,000 instances, comprised of a 7,500-instance base package plus an additional 2,500 overage instances. The contract term runs from October 1, 2026, through September 30, 2027, with a renewal option through July 7, 2026. The requisition number is R002489, and the request was submitted by Katrena Schulze, IS Section Manager III, on July 7, 2026.
The total estimated cost for this procurement is $45,000 for the one-year term, based on market research and previous purchases with Nintex. The entire cost is categorized as Information Technology Support in the estimate breakdown. All responding firms must be authorized Nintex resellers and must provide proof of authorization; unauthorized quotes and alternative manufacturers will be deemed non-responsive or result in no-bid determinations. The award will be made to the lowest responsive and responsible bidder on a lump sum basis, with delivery by electronic download only. No tangible items will be accepted as part of this procurement.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Renewal for Nintex Workflow Essentials with Overage Instances (Nintex Automation Cloud).
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R002489
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 7/7/2026
Requestor: Katrena Schulze IS Section Manager III Phone Ext.: 5776 Name Title
Signature:
Cost Estimate: $ 45,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Annual renewal for Nintex Workflow Essentials with Overage Instances (previously called Nintex Automation Cloud). Subscription support for workflow automation and actions, forms integration, task management for 7,500 instances (base package). Including an additional 2,500 instances to make 10,000 instances total. Price based on market research, and based on previous purchases with Nintex.Coverage term: 10/1/2026 - 9/30/2027. Workspace ID: 2d61f158-b664-48a4-ac74-2a1f9e973530
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Katrena Schulze Date: 7/7/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Nintex Workflow Essentials (Nintex Automation Cloud) $ 45,000.00
Total IT Support: $ 45,000.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 45,000.00
File details come from the government source that posted it. Updated .