R002489_SOWV_Memo.pdf

This memorandum from the Contracts Administration & Materials Management Department of the Orange County Transportation Authority documents a Scope of Work verification issue for Requisition R002489 concerning a software license renewal. The procurement addresses the renewal of Nintex Workflow Essentials Enterprise licenses, a software product already in use by the Authority. The RFQ specifies a one-year term with a budget allocation of $45,000. The Authority requires all responding firms to be authorized Nintex resellers and mandates that the winning firm provide proof of authorized reseller status. Quotes from unauthorized resellers or those proposing alternative manufacturers, models, or part numbers will be deemed non-responsive or result in a "No Bid" determination and will not be considered for award. Delivery shall be provided by electronic download only, with no tangible items accepted.

The memorandum indicates that the standard Scope of Work Verification form's two available options did not accommodate this specific procurement requirement, as the purchase necessitates a particular brand of software already in operational use. The acquisition will be awarded to the lowest responsive and responsible firm on a lump-sum basis in accordance with RFQ requirements. No approved equals will be accepted, emphasizing the Authority's need for the specific Nintex product to maintain system compatibility and operational continuity.