RFQ_26-030-JG_Pre-Bid_Meeting_Sign-In_Sheet.pdf

This document is a pre-bid meeting sign-in sheet for Request for Quotation 26-030-JG issued by the Kissimmee Utility Authority (KUA) in Florida. The RFQ seeks the purchase and installation of three Variable Frequency Drives (VFDs) and motors for chilled water air handlers, consisting of two 7.5 horsepower, three-phase, 460-volt motors with frame size S213T and one 15 horsepower, three-phase, 460-volt motor with frame size S254T. The project scope includes removal of old variable inlet valves, installation of new static pressure sensors where needed, installation of new motors and fan/blower sheaves, and cleaning of fans/blowers for three McQuay air handler units. All work must be completed during non-business hours (outside Monday-Friday, 7:00 AM to 6:00 PM) to avoid operational disruptions. Responses must be submitted electronically through Vendor Link by Tuesday, April 7, 2026, at 2:00 PM EST, with a public bid opening scheduled via Zoom.

Pricing must be submitted as lump sum, all-inclusive fixed-price quotes with unit prices and total prices clearly identified for each motor type and labor component, all FOB destination with freight and delivery costs paid by the vendor and excluding Florida State Sales and Use Taxes. Qualifying vendors must demonstrate five consecutive years of verifiable experience servicing commercial accounts of equal size and scope, maintain current Florida business licensing, provide four commercial references, and maintain OSHA certification and current insurance coverage naming KUA as additional insured. Yaskawa is listed as the preferred brand, though equivalent products meeting or exceeding specifications are acceptable. This procurement is not subject to any documented set-asides or disadvantaged enterprise restrictions, and no incumbent contractor information has been identified. Vendors must comply with all federal, state, and local laws and provide required compliance documentation including conflict of interest statements, public entity crimes sworn statements, drug-free workplace certification, I-9 verification compliance, and network access certifications.