RFQ_26-030-JG_Addendum_1.pdf
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- Solicitation number
- RFQ 26-030-JG
- Issued by
- Polk County, Lake Harbor CDP, Florida
About this file
This is Addendum #1 to Request for Quotation 26-030-JG issued by the Kissimmee Utility Authority (KUA) in Florida for the purchase and installation of Variable Frequency Drives (VFDs) and motors. The addendum adds clarification and procedural updates to the original solicitation. A non-mandatory pre-bid meeting and site visit have been scheduled for Tuesday, March 31, 2026, at 11:30 AM at 1701 West Carroll Street, Kissimmee, FL 34741, allowing proposers to review project requirements and inspect the existing VFD equipment. The deadline for submitting questions has been extended from Tuesday, March 31, 2026, at 2:00 PM to Thursday, April 2, 2026, at 2:00 PM, with all questions received after the new deadline potentially left unanswered. Bidders are required to acknowledge receipt of this addendum by signing and returning the provided form with their bid response. All information contained in this addendum is incorporated into the solicitation and supersedes any verbal instructions previously provided to proposers.
The addendum does not establish new pricing terms, set-asides, or funding requirements beyond what was specified in the original RFQ. Proposers must submit responses electronically through Vendor Link by Tuesday, April 7, 2026, at 2:00 PM EST, with pricing submitted as lump-sum, all-inclusive fixed-price quotes that are FOB destination with all freight and delivery costs borne by the vendor. Qualifying vendors must demonstrate five consecutive years of verifiable experience servicing commercial accounts of comparable size and scope, maintain current Florida business licensing, provide four commercial references, and carry current OSHA certification and insurance naming KUA as additional insured. All work must be completed during non-business hours (outside Monday-Friday, 7:00 AM to 6:00 PM) to prevent operational disruptions.
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P a g e 1 | 1
TO: All Proposers FROM: Jennifer Grieves, Buyer DATE: March 27, 2026 RE: RFQ 26-030-JG, Purchase Variable Frequency Drives and Motors-REBID
ADDENDUM #1
Bidders are hereby notified that this addendum shall be made a part of the above-named Request for Quote and agreement documents.
The items listed below are issued to add, modify, and/or clarify the solicitation document and agreement documents. The items shall have the same force and effect as the original bidding and agreement documents, and cost involved shall be included in the bid pricing. Bids, to be submitted, shall confirm with the addition and revision listed herein. Return this sheet with your bid response.
I. QUESTIONS
Q1. Can we set up a site visit to look at the VFD’s for this opportunity?
A1. Yes, a non-mandatory site visit has been set up for Tuesday, March 31, 2026 at 11:30
AM. The location is 1701 West Carroll Street, Kissimmee, FL, 34741.
II. NON-MANDATORY PRE-BID MEETING ADDED
A non-mandatory pre-bid meeting has been added for proposers wishing to review project requirements.
• Date: Tuesday, March 31, 2026
• Time: 11:30 AM
• Location: Kissimmee Utility Authority, 1701 West Carroll Street, Kissimmee, FL, 34741
Attendance is encouraged but not required to submit a bid.
III. EXTENSION OF Q&A PERIOD
The deadline for submitting questions is extended as follows:
• Original Deadline: Tuesday, March 31, 2026 at 2:00 PM
• New Deadline: Thursday, April 2, 2026 at 2:00 PM Questions received after the new deadline may not be answered.
Bidder(s) must acknowledge receipt of this addendum by signing this form below and returning it with your bid response.
Acknowledgment is hereby made of Addendum #1 to project RFQ 26-030-JG, Purchase Variable Frequency Drives and Motors-REBID.
Bidder Signature Date
Bidder Printed Name Company Name
This addendum is issued to provide additional information, clarification, corrections, additions, deletions and/or to answers questions concerning the above referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as if set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal or other instructions given to any proposer qualified to respond pursuant to the requirements set forth in the solicitation document.
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