RFQ_250454_EXHIBIT_A_SOW.pdf

RFQ 250454

Exhibit A

SCOPE OF WORK

Bulk Antifreeze

1. GENERAL DESCRIPTION

The Orange County Transportation Authority (OCTA) requires Contractor to provide pre-mix 50/50 antifreeze on an as-needed basis, with no guaranteed usage. Deliveries shall be made to the specified OCTA locations. All orders shall be approved by the Material

Management Planner or an authorized designee. Contractor shall maintain the resources necessary to provide all items listed on the Price Summary Sheet, Exhibit B.

2. SERVICE REQUIREMENTS

• Contractor shall supply OCTA with bulk antifreeze, fifty-five (55) gallons minimum drum size, as listed on Exhibit B for the agreed upon price. All pricing shall remain firm and fixed for the entire term of the contract. No price increases, surcharges, or adjustments will be permitted for any reason during the contract period.

• Contractor shall deliver or ship bulk antifreeze within forty-eight (48) hours after receipt of order.

o Contractor shall agree to delivery within twenty-four (24) hours on emergency replenishment requests. Emergency replenishment requests are limited to once per month.

• All shipping containers must comply with state and local hazardous materials requirements.

• Delivery driver shall notify OCTA personnel upon arrival at base location and prior to off-loading the product .

3. PRODUCT SPECIFICATION REQUIREMENTS

• Contractor shall provide Fleetguard ES Compleat or an “approved equal”.

• For any proposed coolant to be considered as an “approved equal”, it must meet all the requirements listed in the specifications listed below.

• Contractor shall provide written documentation that any coolant proposed as an “approved equal" can be mixed in any ratio with OCTA’s currently used coolant, without creating any adverse effects to the engines and engine cooling systems on OCTA’s buses.

• Coolant product shall comply with Cummins, Inc. (Cummins) CES 14603 and Cummins Product Service Manual bulletin 5411406, TMC RP329 and ASTM D6210.

• Fully formulated ethylene glycol base, pre-mixed at 50/50 ratio.

• Compatible with Cummins / Fleetguard WF-2074 inhibitor type coolant filter for extended service life.

• Intended for the following Cummins engines:

o Cummins 8.9 Liter ISL-G – gas o Cummins 8.9 Liter L9N – gas o Cummins 8.3 Liter ISC diesel (contingency fleet)

• Contractor shall provide upon request and throughout the term of the contract, a chemical analysis of OCTA's selected coolant samples (*) to ensure product quality, integrity, and establishment of glycol sources.

o (*) Up to ten (10) samples per location (two [2] locations) shall be sent to an independent chemical analysis lab to have the product verified / analyzed for full compliance with specs, requirements, and coolant sources.

o See important compliance requirement under “Compliance with Cummins standards and recycled products”.

• Contractor shall provide extended service life to time of overhaul via six (6)-month interval inhibitor testing. Contractor shall provide the proposed coolant expected service life (in operating miles) including maintenance and service requirements.

• Contractor shall provide, in writing, detailed instructions, sources and part numbers of test strips, instruments and any others required to monitor, in the field, the integrity and quality of provided coolant throughout the life of the contract.

• Contactor shall provide complete specification sheets and safety data sheets (SDS) for the coolant being provided and any proposed coolant.

• Contractor shall provide proof from the engine manufacturer (Cummins) that the proposed coolant has been approved as meeting the Cummins CES 14603 engineering standard.

• Compliance with Cummins standards for recycled products - Cummins requirements for recycled coolant are the same as for new coolant. Coolants manufactured from recycled products must meet all specifications listed; in addition, as referenced in ASTM D6210, and Cummins Service Manual Bulletin 5411406, coolants manufactured from glycols which have been reclaimed from the following sources are not acceptable:

o Glycol Bottoms o Polyester manufacturing waste o Aircraft and runway de-icers o Medical waste

• List of Approved Coolants

Coolant Brand Name

Fleetguard ES Compleat

Old World Industries Fleet Charge 50/50 Antifreeze

Or other product approved by Cummins Engineering for use in Cummins engines, which also meets all listed specifications.

4. WARRANTY

Contractor shall provide a standard manufacturer’s warranty on all items supplied. Any defective, damaged, or non-compliant items must be replaced or credited in full within fifteen (15) days of written notification at no additional cost to OCTA.

5. DELIVERY LOCATIONS:

• Contractor shall supply products under this blanket purchase order as required for all OCTA’s listed facilities:

Base Location Contact Name Phone Number Address

Garden Grove Angela Hahn Carlos Ortiz

714-668-4571 714-668-4541

11790 Cardinal Cir Garden Grove, CA 92843

Santa Ana Jamie Diaz Carlos Ortiz

714-265-4440 714-668-4541

4301 West MacArthur Blvd Santa Ana, CA 92704

• Delivery hours are Monday through Friday, 7:00 a.m. to 5:00 p.m., excluding holidays. No weekend deliveries will be permitted unless requested by OCTA.

• No trip, fuel surcharges or shipment charges will be permitted

6. INVOICING AND PAYMENT

• Invoice Submission o Invoices must include the following information:

• Purchase order number

• Base location where the delivery was made

• Order date and itemized details of the purchase

• If miscellaneous parts purchased exceed a unit price of $500, proper documentation (e.g., manufacturer or contractor catalog page, or copy of contractor’s invoice) must be provided to verify the discount or markup.

• Invoice Submission Methods o Invoices should be submitted via email to:

VendorInvoices@octa.net

• Payment Processing Delays o Failure to comply with invoice requirements (e.g., missing documentation, unclear pricing, or invoice submission method outside of what is deemed acceptable) will result in processing delays, and subsequently the payment schedule.

mailto:VendorInvoices@octa.net