RFQ_250210_Exhibit_B_Price_Summary_Sheet.pdf
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- Solicitation number
- 250210
- Issued by
- Orange County, California
About this file
This is a Price Summary Sheet for a Request for Quote (RFQ 250210) issued by the Orange County Transportation Authority for five-gallon water bottles and water cooler rentals in California. The procurement encompasses a three-year term effective July 1, 2026 through June 30, 2029, with a total budget of $50,000. Firms must submit quotes electronically through the OpenGov system by completing all line items in the Pricing Proposal section, with incomplete entries resulting in non-responsive status. Written questions or clarifications must be submitted by 4:00 p.m. on March 17, 2026, with written responses issued by addendum no later than March 20, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis, with the successful contractor required to comply with all applicable Equal Employment Opportunity Laws and Regulations.
Prices must be firm-fixed for the entire contract term, incorporating all direct costs, indirect costs, freight, and profit as detailed in Exhibit A, Scope of Work. No price increases are permitted during the Blanket Purchase Order term; however, all price decreases will automatically be extended to the Authority. The contractor must provide ninety (90) days advance written notice and bona fide proof of cost increases prior to any price adjustment, with no retroactive adjustments permitted. Invoices must be itemized with all material costs and supporting documentation for parts exceeding $500, with payment contingent on substantiation of actual replacement part costs. The contractor guarantees that quoted prices are equal to or less than those offered to any other local, state, or federal government entity for services of equal or lesser scope, and firms must confirm they are not subject to Ukraine/Russia-related economic sanctions imposed by California or the United States Government.
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Text version
RFQ 250210
EXHIBIT B
PRICE SUMMARY SHEET
1. Quote Instruction: To submit a Quote, firms must complete Section 3, Pricing Proposal, in its entirety by electronically entering the Unit Price for each line item directly into the
OpenGov system. All required fields must be filled in. Incomplete entries may result in the quote being deemed non-responsive.
2. Prices shall be firm-fixed for the entire term of the purchase order incorporating all direct costs, indirect costs, freight and profit as specified in Exhibit A, Scope of Work. Estimated quantities are for evaluation purposes only and do not guarantee any maximum or minimum purchase amount.
3. Invoices must be itemized, include all material costs, and be accompanied by supporting documentation for any part exceeding $500. Contractor is required to substantiate the actual cost of replacement parts. Payment is contingent upon the provision of such proof.
4. PRICE INCREASES /DECREASES: No price increases will be permitted during the term of the Blanket Purchase Order. All price decreases will automatically be extended to
Authority. Authority requires bona fide proof of cost increases on Contracts prior to any price adjustment. A minimum of ninety (90) days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. Authority may enforce, adjust, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of the Blanket Purchase Order. Adjustments increasing the Contractor’s profit will not be allowed.
5. FIRM DISCOUNT AND PRICING STRUCTURE: Contractor guarantees that prices quoted are equal to or less than prices quoted to any other local, State or Federal government entity for services of equal of lesser scope. Contractor agrees that no price increases shall be passed along to Authority during the term of this Blanket Purchase
Order.
PRICE SUMMARY SHEET
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