RFQ-25-010-01_Prof_Design_Service_-_MEP_-_1_10.30.25.pdf

PROFESSIONAL DESIGN SERVICES

for TERMINAL MECHANICAL, ELECTRICAL, PLUMBING RENOVATIONS for the MELBOURNE AIRORT AUTHORITY

RFQ-25-010-01

The purpose of this Request for Qualifications (RFQ) is to select the most highly qualified Firm to provide the requested services. Submittals will be reviewed and evaluated as to qualifications to perform the services required by a Selection Committee consisting of Melbourne Airport Authority staff, Board Members, and/or individuals with airport interests; the Selection Committee will make a recommendation and present it to the Melbourne Airport Authority Board for approval.

Expressions of interest and qualification data will be received by the City of Melbourne Airport Authority at the office of the Executive Director, Melbourne Orlando International Airport, One Air Terminal Parkway, Suite 220, Melbourne, Florida 32901, until 2:00 PM (EST) on Tuesday, December 2, 2025. Submittals received after this deadline will not be considered for award.

Proposer shall provide the following information on the outside of the sealed Qualification Package:

QUALIFICATION PACKAGE FOR: PROFESSIONAL DESIGN SERVICES

for TERMINAL MECHANICAL, ELECTRICAL, PLUMBING

RENOVATIONS

for the MELBOURNE AIRPORT AUTHORITY

QUALIFICATION NUMBER: RFQ-25-010-01

QUALIFICATION DUE DATE: December 2, 2025 @ 2:00PM EDT

QUALIFICATION PACKAGE FROM: (Name of Firm)

CONTACT: (Name of Person representing Firm)

CONTACT PHONE & E-MAIL: (Phone number & e-mail address of Contact)

Deliver To: Sandra Acevedo, Construction Administrator Melbourne Airport Authority

Office of the Executive Director One Air Terminal Parkway, Suite 220

Melbourne, Florida 32901

Hand-carried packages must be turned in to the receptionist at the Melbourne Airport Authority, One Air Terminal Parkway, Suite 220, Melbourne, Florida 32901. (DO NOT LEAVE SEALED

PROPOSALS WITH AIRPORT STAFF ON THE FIRST LEVEL).

The responsibility for delivering the Qualification Package to the Melbourne Airport Authority on or before the stated time and date is solely the responsibility of the Proposer. The Melbourne Airport Authority is not responsible for delays caused by the mail service or any other occurrence. Delivery of a package to any Melbourne Airport Authority location other than the Office of the Executive Director does not constitute official receipt by the Melbourne Airport Authority.

Melbourne Airport Authority – Professional Design Services

Time is scrupulously observed. Under no circumstances will late packages be accepted. Any late packages will be returned to the Proposer unopened. Proposer shall not include information or responses to qualification requests for more than one project in any one envelope or box.

PURPOSE

This document shall serve to provide interested firms with specific information as to the Procedures for Selection of PROFESSIONAL DESIGN SERVICES firms where the method of compensation is a Negotiated Fee or other methods of compensation depending upon the scope of services.

In determining whether a Firm is qualified, the Melbourne Airport Authority shall consider such factors as the ability of professional personnel; past performance; willingness to meet time and budget requirements; location of supporting office; and recent, current, and projected workloads of the Firm.

PROJECT DESCRIPTION

The Melbourne Airport Authority (MAA) seeks qualified firms interested in providing PROFESSIONAL DESIGN SERVICES as outlined in the following Scope of Services for the Melbourne Orlando International Airport - located in Brevard County.

The MAA is requesting grant funding from both federal and state agencies to replacing the existing mechanical, electrical and plumbing (MEP) systems within the existing terminal that was constructed in 1989. Most of the MEP systems still operating are original to the 1989 project and are in dire need of replacement. While the overall proposed budget for the MEP renovations is $10,000,000, grant funding will require a multi-phase, multi-year renovation of the overall project. The first phase of funding will be $3,500,000 from the Federal Aviation Administration (FAA) that will include the overall cost for the design of the project and the first phase of work which shall be part of a new chiller plant. This first phase of the design must be completed and bids received no later than February 27, 2026.

MAA suggests you carefully review the qualifications and experience required in this RFQ. The Airport is not looking for potential firms that have all the resources in the RFQ under one roof but sufficient years of experience and project history for specific scopes of work that MAA can combine with other firms to create custom professional teams for specific projects as they may be needed in the future. The scoring on the RFQ will be specific on each qualification asked for.

If you do not have those qualifications, you do not need to fill out that scope of services section.

SCOPE OF SERVICES

The selected firm will be required to provide professional design services for a complete mechanical, electrical and plumbing renovation of the original airport terminal, consisting of the following:

1. Ticketing Area

2. Mechanical Mezzanine Area

3. Atrium

4. Domestic Concourse

5. Ground Handling Area

6. Domestic Baggage Claim

7. Car Rental Area

8. Federal Inspection Station

9. VIP Lounge

10. Police Station

11. TSA Offices

12. Administrative Offices

The selected firm may be required to coordinate with other professional service firms working on MAA or other related projects. The Melbourne Airport Authority intends to enter into a single Design Contract for this project. The selected firm must be able to complete the entire design with in-house expertise, or multiple consultants working under the selected firm. Multiple design contracts will not be considered. These Scope of Services will be the basis of Exhibit “A” of the contract.

The Scope of Services may include but is not limited to:

A. Project Coordination and Administration

1) The Consultant will coordinate the project team, organize, and lead the kickoff meeting of the project team.

2) The Consultant will coordinate with all jurisdictional/regulatory agencies to identify, negotiate, and implement all necessary requirements.

3) The Consultant will prepare, present, monitor, and maintain a schedule for the tasks defined in the scope of services.

4) The Consultant will conduct meetings with the project team on a regular basis throughout the completion of the design phase and creation of construction documents.

5) The Consultant will organize and lead public involvement and stakeholder meetings. The Consultant shall be responsible for recording meeting minutes and preparing memoranda for distribution.

6) The Consultant will organize and lead project status meetings and supply minutes of the meetings within one week of meeting or prior to the next meeting if less than a week apart.

7) The Consultant will coordinate sub-consultants services including satisfactory and timely performance.

B. Design Development

1) The Consultant and appropriate members of the project team may perform field investigations of the proposed project site for initial suitability determination.

2) The Consultant and appropriate project team members will meet with public and private utility providers in the area to confirm existing utility locations and conflicts.

3) The Consultant will work with the Airport’s project manager and legal department to evaluate the impact of the design on adjacent properties.

4) The Consultant will produce design development drawings to perform modifications and describe the overall character and extent of the project.

Drawings will include elevations, fixture schedules, locations of all electrical apparatus and sections.

5) Design development may include site inspections required to confirm site plan and records of electrical and other relevant features at the project site as they relate to the project design.

6) The Consultant will prepare complete design development plans to address revisions as necessary based upon comments received during Airport and agency reviews.

7) The Consultant will prepare a statement of probable construction costs, phasing, value engineering alternatives, and viable construction methods as necessary.

C. Construction Documents

1) The Consultant will prepare construction documents at a true and suitable scale for all items described above including demolition of existing features to be removed, furnish permit drawings and specifications which are appropriate for public bidding.

2) The Consultant will present the construction documents to appropriate project members and Airport at 30%, 60%, and 90% completion for review and approval.

3) The Consultant will coordinate and assemble technical specifications, design drawings and fixture/apparatus schedules.

4) The Consultant will coordinate with appropriate project team members to ensure that all Airport required documents are assembled as a complete bid package.

D. Local Government and Other Agency Coordination

1) The Consultant will coordinate their design activities with the above listed groups to ensure adequate opportunity on their behalf to address design and construction issues and provide information that will aid in the design and alleviate duplication of effort and construction.

E. Bid Preparation and Award

1) Answering questions during the bidding process.

2) Assisting in the preparation of any required addenda.

3) Attending pre-bid conference.

4) Reviewing bids, preparing bid tabulation sheet, and making recommendations for award

5) Attending and administering a preconstruction conference.

F. Construction Administration (To be proposed separately upon acceptance of each phase bid)

1) Visiting the work site a predetermined number of times with Airport Staff when the schedule starts falling behind or if there are conflicts between the Design documents and the work being performed.

2) Determining if work is proceeding in accordance with the Contract Documents.

3) Issuing necessary interpretations, clarifications, and change orders as required including construction request for information.

4) Reviewing and recommending approval or rejection of Shop Drawings, samples, and other data which contractor(s) are required to submit.

5) Reviewing all certificates of inspection, testing, and approvals required by laws, rules, regulations, ordinances, code orders, or the Contract Documents.

6) Review and recommend approval of schedule of values, schedules and payment applications.

7) Project closeout will include final punch list, operation and maintenance manuals, approval of all equipment operation, specified voltage at all areas, over current protection and all proper grounding.

Deliverables will include, but not be limited to:

1) Final reports/studies/plans in the form of bound Study and Recommendations Reports or a bound Technical Memorandum, with signed and sealed original documents. All elements of the reports shall be provided on digital media (i.e., CD, DVD, flash drive, portable hard drive) in applicable format to include .pdf, word, .dwg and .jpg formats.

2) Final construction documents and all related project correspondence, reports and permits will be to true scale for the paper size used and saved in an electronic format in

24” x 36”.pdf, 11”x17” .pdf format and AutoCAD format and/or other version as determined by the Airport.

3) Final construction plan deliverables including three (3) signed and sealed, bound sets of plans on 24” x 36” sheets, along with three (3) sets of specifications. Specifications shall be provided in Word Format.

4) Testing results will be forwarded to the Airport at an interval to be determined, in a bound notebook with synopsis of results and outstanding issues noted on the cover page.

5) AutoCAD files will follow the AutoCAD standard presentation format.

6) All text and graphic information will be provided in the Airport standard MS Office software (MS Word, MS PowerPoint, etc.) and in .PDF format, unless otherwise specified.

7) Upon completion of the project the Consultant will furnish As-Built drawings and specifications to reflect actual conditions.

SCOPE OF WORK (Overview)

• Provide new central energy plant with new chillers, pumps, tanks, etc.

• Provide new water-cooled chillers (preferred by MAA).

• Provide new cooling towers.

• Provide chemical treatment system.

• Provide for make-up water within the system.

• Provide manual shutoff valves with valve box in chilled water piping to separate existing system from new.

• Provide new variable primary system.

• Provide new chilled water pumps.

• Provide new chilled water piping from new CEP to existing system.

• Provide all new chilled water piping, valves, and accessories for a complete system.

• Provide new tanks and air separators.

• Provide new condenser water piping from new CEP to new cooling towers.

• Provide new condenser water pumps.

• Provide new chilled water storage tanks and system.

• Provide new chilled water piping throughout the terminal.

• Provide new air handling units.

• Provide new ductwork as required for air handling units.

• Provide a complete building automation system.

• Provide new Main distribution panel.

• Provide new switchgear.

• Provide an automatic transfer switch.

• Provide a docking station for connection of a portable generator, 480/277-Volt, 3 phase, 4 wire rated for the amperage of the Automatic Transfer Switch and the emergency distribution switchboard.

• Provide LED lighting in the chiller room.

• Provide general purpose receptacles for general use and maintenance use inside the chiller building.

MINIMUM CRITERIA

As a minimum, the firm proposing shall have at least eight (8) years of experience in work of a similar nature stated in the scope of work and must provide references of at least 3 prior successful similar projects. The selected firm will provide the appropriate professional experienced staff to meet the requirements of the Melbourne Airport Authority.

Provide proof of insurance in the amounts defined in the Insurance Section of the Professional Design Services solicitation.

Firm must include a copy of the firm's Registration and/or Licenses as a Professional by the State of Florida.

It is recommended that the firm have an office within reasonable proximity to the Melbourne Orlando International Airport and demonstrate that they would be able to provide services in a timely manner.

SUBMITTAL REQUIREMENTS

Firms interested in providing the required professional services shall submit one (1) original, marked "ORIGINAL", six (6) each marked "COPY", and one (1) COMPLETE electronic copy in PDF format, of the requested qualification data for evaluation. Failure to provide the required copies may result in the proposal not being considered.

*****If a Non-disclosure Agreement is signed and confidential materials are submitted, such confidential materials shall not be included on the master electronic copy.

Confidential materials shall be segregated on a separate electronic media, plainly labeled “Confidential Materials”. *****

QUESTIONS CONCERNING RFQ

Sandra Acevedo, Construction Administrator, will be responsible for facilitating the entire solicitation process. Ms. Acevedo shall be the sole point of contact for all Respondents.

Questions concerning any portion of this RFQ shall be directed in writing (e-mail preferred) to her as listed below. Questions should be submitted at least seven (7) days before the closing date using the attached Inquiry Form within.

Submit questions to: Sandra Acevedo, Construction Administrator

Melbourne Airport Authority One Air Terminal Parkway, Suite 220 Melbourne, FL 32901 sacevedo@mlbair.com Fax 321-723-1194

Failure by a potential Respondent to ask questions or request changes by the dates indicated shall constitute the Respondent's acceptance of the requirements set forth in this RFQ.

No answers given in response to questions submitted shall be binding upon this RFQ unless released in writing as an addendum to the RFQ.

During the entire solicitation and evaluation process all contact must be channeled through Sandra Acevedo at sacevedo@mlbair.com. No contact shall be made with any staff or Board Members. Failure to comply with these procedures shall be cause for disqualification of the mailto:sacevedo@mlbair.com

Firm’s expression of interest.

ECONOMY OF PRESENTATION

Each qualifications package shall be prepared simply and economically, providing a straightforward, concise description of the Respondent’s capabilities to satisfy the conditions and requirements of this RFQ. Submittals shall be indexed by subject, typed on letter size (8.5 x 11) paper and individually bound. Fancy bindings, colored displays, and promotional material are not desired. Elaborate and verbose proposals are discouraged. Special and elaborate printing of proposals beyond that, which is normal for your profession, is discouraged. Information in addition to that specifically requested (i.e. videotapes, photographs, in-depth Firm history, lengthy and repetitive resumes, etc.) is strongly discouraged. The information requested should be submitted in a concise, easy to read format. Emphasis in each qualifications package must be on completeness and clarity of content. To expedite the evaluation of qualifications packages, it is mandatory that Respondents follow the format and instructions contained herein. The Melbourne Airport Authority is not liable or responsible for any costs incurred by any Respondent in responding to this RFQ including, without limitation, costs for presentations and/or demonstrations if requested. Applications that do not comply with the instructions, including information outlined in the Qualification Package Guidelines will not be considered. All information received will be maintained with the project file and cannot be returned.

QUALIFICATION PACKAGE GUIDELINES

1. To facilitate analysis of its qualifications package, the Respondent shall prepare its qualifications package in accordance with the instructions outlined in this section. If the Respondent’s qualifications package deviates from these instructions, such qualifications package may, in MAA’s sole discretion, be rejected. In the instance where a specific requirement(s) may not apply to the project in question, a statement must be inserted at the tab location stating the reason(s) of non-applicability.

2. The Melbourne Airport Authority emphasizes that the Respondent concentrate on accuracy, completeness, and clarity of content.

3. Cross Referencing - To the greatest extent possible, each section shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other sections of the qualifications package. Information required for evaluation of qualifications, which is not found in its designated section, will be assumed to have been omitted from the qualifications package.

4. Glossary of Abbreviations and Acronyms - Each section shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. If no abbreviations and/or acronyms are used, then a glossary is not required.

5. Page Size and Format - Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single-spaced, single-sided. The text size shall be 11 point or larger. Use at least three-quarter (3/4) inch margins on all sides. Pages shall be numbered sequentially. Maximum number of pages shall not exceed 50 pages including tables of content, text, photos, charts, glossaries, and appendices. Covers and backs will not be considered part of the overall page count. Divider tabs will not count as pages provided no additional information or company propaganda is included on those pages.

6. Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed eleven (11) by seventeen

(17) inches in size. Foldout pages shall fold entirely within the section and count as two pages. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text.

7. Binding and Labeling - All sections of the qualifications package should be bound, with section tabs, which shall permit the qualifications package to lie flat when opened.

Staples shall not be used.

QUALIFICATION PACKAGE GUIDELINES - TABBED SECTIONS

GENERAL REQUIREMENTS

Tab 1 General Information and Table of Contents. (non-scored) Provide general information of the firm including Principal, contact person, address, phone, facsimile and e-mail, not to exceed one (1) single sided page maximum.

Identify any subconsultants that your firm will be including on in this RFQ package.

Any addenda received shall be noted on this page.

Tab 2 Letter of Introduction. (5 points) Provide a brief profile of the Firm, including a brief history of the company which clearly identify the following in tabular or bullet points:

1. Principal or Corporate office location.

2. Location of office which will be responsible for implementation of this Contract.

3. Location of other offices from which resources may be drawn.

4. Length of time the Firm has been in business under its current name and date.

5. Former names of the company and the years in business under each.

6. State if the firm is a corporation, partnership, individual, joint venture or other.

7. State the date of incorporation or date of organization.

8. Name the corporate officers or general partners.

9. State the average annual amount of work performed during the past 5 years.

Not to exceed two (2) single-sided pages maximum.

Tab 3 Business Structure. (1 point) Submit copy of State of Florida Department of State records indicating when corporation organized, corporation number, and date and status of most recent annual report.

Tab 4 Licenses. (2 points) Attach a copy of the Firm’s Business Occupational License and all applicable

Professional Registrations from the appropriate governing board. A Firm must be properly registered at the time of its submittal to practice their profession in the State of Florida. Provide evidence that the firm is licensed to conduct business in the State of Florida. Copies of current State of Florida professional registration license renewals for the Respondent’s key professional personnel to be used on the project.

Respondent shall be properly registered to practice in the State of Florida with the appropriate state board governing the services offered. The Selection Committee may verify the current status with the appropriate state board. Provide copies of all current State of Florida Department of Professional Regulation licenses or certificates.

Tab 5 Non-Collusion Clause. (Pass/Fail) Complete the non-collusion clause form included in this package.

Tab 6 Public Entity Crimes. (Pass/Fail) Complete the sworn statement on public entity crimes form included in this package.

Tab 7 Conflict of Interest Disclosure Form. (Pass/Fail)

Complete the conflict of interest form included in this package.

Tab 8 Certificate Regarding Debarment. (Pass/Fail)

Complete the certificate regarding debarment included in this package.

Tab 9 WOTC & WTW. (1 point)

Acknowledge work opportunity tax credit and welfare to work tax credit included in this package.

Tab 10 E-Verify. (1 point)

Acknowledge compliance to the E-Verify system from U.S. Department of Homeland Security included in this package.

Tab 11 Current Workload. (5 points) List each project currently under contract or pending contract including contracts as consultant to another firm. Describe how you will meet your current contract obligations if you are selected for an Airport project(s). Identify where key personnel assigned to this project are currently working.

Tab 12 Organizational Chart. (6 points) Provide an organization chart as it relates to the project indicating key personnel, their location, and their roles/responsibilities. Organizational chart must show the relationship to the Melbourne Airport Authority. It should be understood that it is the intent of the Melbourne Airport Authority to insist that staff indicated actually execute the project. Identify the lead contact for the project and who will have signing authority for the project. Identify those individuals that would be on site full time, part time or working remote.

Tab 13 References. (8 points) Provide a minimum of four (4) reference letters from owner representatives for projects that your Firm has provided / is providing professional services which are similar in scope to this RFQ. Reference letters shall be current, dated within three (3) years of this solicitation. The reference from the owner representative must be provided on their letterhead with contact information, and include details regarding your Firm’s role, level of service provided, and how cost competitive your Firm was when negotiating cost proposals. Letters from Melbourne Airport Authority staff shall not be considered.

Tab 14 Litigation. (4 points)

Identify all litigation or arbitration and/or pending litigation or arbitration your firm has been a party to, legal action (including arbitration, administrative proceedings, etc.)

or lawsuits during the last five (5) years involving a client for claims. Include a brief legal description of the dispute and its current status. Describe the particular circumstances giving rise to the dispute and the actions which your Firm took to attempt to settle the matter prior to and after suit being filed.

Identify if your firm has ever been removed or relieved from a contract or duties on a project. Identify if your firm has ever defaulted on a contract or had a bond recalled.

Identify whether your firm has ever been assessed liquidated damaged or delay damages.

Identify any disputes or claims in which your firm has been a party to and was resolved without legal action during the last five (5) years.

Identify the value of any monetary settlements reached from any of the above.

Tab 15 Insurance. (4 points) Attach evidence of required insurance coverage or proof of insurability in the amounts defined in the Insurance Section of the Continuing Contract for

Professional Services included in this solicitation document. Proposer must submit a sample verification of insurance in the form of a Certificate of Insurance on a standard ACORD form. Forms must contain the correct solicitation and/or project number and the Melbourne Airport Authority. Identify the insurance company contracted to handle each type of insurance and their company’s AM Best rating.

Final forms must contain the correct solicitation and/or project number and Melbourne Airport Authority contact person.

Tab 16 Local Knowledge. (9 points) Describe your firm’s local knowledge of the Airport and surrounding area and how the work will be performed. Identify those projects which your firm has performed work at the Airport or surrounding areas. Provide a minimum of five (5) projects with the following information. Maximum one (1) page per project:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, and phone number.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Cost of project - Consulting fees, design costs, original construction cost, final cost, and amount of additive change orders.

7. Project type - new, renovation, refurbishment.

8. Work for which staff was responsible.

9. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Airport's project.

Tab 17 Qualification Data – Similar Experience. (18 points)

Provide a minimum of four (4) examples of previous experience with providing similar services in the recent past for this Scope of Services being the primary line of work over the last seven (7) years. In determining which projects are more related, consider related size and complexity; how many members of the proposed team worked on the listed project; and how recently the project was completed. List the projects in priority order, with the most recent projects first. For each of the listed projects, provide the following information:

1. Name and location of the project.

2. Nature of the Firm’s responsibility on this project.

3. Firm's contract amount.

4. Project owner’s representative name, address, and phone number.

5. Project Status - Percent complete/date completed/anticipated completion date.

6. Cost of project - Consulting fees, design costs, original construction cost, final cost, and amount of additive change orders.

7. Project type - new, renovation, refurbishment.

8. Work for which staff was responsible.

9. Listing of the Firm’s project manager and other key professionals on the listed project and note those who would be assigned to the Airport's project.

Not to exceed one (1) single sided page per Project maximum.

Tab 18 Technical Knowledge. (17 points) Write a statement of understanding showing your firm is thoroughly versed in the

Scope of Services proposed and understands the requirements for the project’s completion. Describe your Firm's methodology to implement the services required of this contract. Describe any unique or innovative techniques or procedures that can be applied to anticipated Airport projects. Discuss the coordination your firm will provide for this project as it relates to:

1. Design services and approach.

2. Design alternates and Value Engineering.

3. Design schedule and meeting deadlines.

4. Project phasing.

5. Permitting.

6. Bidding services

7. Pre-Construction Services.

8. Quality Control.

9. Cost Control.

10. Regulatory Issues.

11. Project Closeout and Completion.

Not to exceed five (5) single sided pages maximum.

Tab 19 Resumes`. (15 points)

List resumes` of key Professionals to be involved in the various aspects of the Project and an explanation of each individual's primary role in the Project and those of any consultants. For each individual listed, provide the following information:

1. Name of Individual.

2. Years with current firm (Proposed Firm or Sub-Consulting Firm).

3. Total years in the industry.

4. Current title with company.

5. Any licenses, credentials or certifications relative to this project.

6. Role assigned to this project.

7. Project currently assigned to and anticipated completion date.

8. Past project experience with current firm for past 10 years.

9. Past project experience with other firms if they have not been employed by the current firm for the past 10 years and the role of responsibility on that project.

Tab 20 Financial Statement. (Pass/Fail) The Proposer shall submit in a separate sealed envelope an updated financial statement for the Firm, prepared within the last year, itemizing present financial resources, liabilities and capital equipment. This will be opened and reviewed for the selected firm only by the Airport's Chief Financial Officer. All financial statements will be held until contracts are awarded at which time the unopened statements from non-selected firms will be shredded. If a Proposing firm requests that their financial statement be returned unopened, provide a stamped self-addressed envelope for its return.

TOTAL NUMBER OF POINTS : 100

SELECTION PROCESS

1. The Executive Director of the Melbourne Airport Authority or designee will designate staff members that have the knowledge and expertise with this scope of work, along with other personnel to serve on a selection committee. The Selection Committee will review all proposals received on time and score the proposals in accordance with the criteria listed in this RFQ. In addition to the materials provided in the written responses to this RFQ, the Melbourne Airport Authority may request additional material, information, references, interviews, or presentations from the Respondent(s) submitting qualifications packages. The Melbourne Airport Authority may decide to conduct interviews with selected Firms, should it be required or warranted. Pursuant to F.S.

287.055, for the services to be performed under this resulting contract, the Melbourne Airport Authority shall evaluate current statements of qualifications and performance data on file with the Airport, together with those that may be submitted by other Firms regarding the services to be performed under this resulting contract, and shall conduct discussions with, and may require presentations by, no fewer than three (3) Firms regarding their qualifications, approach to providing the services, and ability to furnish the required services. Discussions may be held between the Selection Committee and the Firms selected for interview based upon data submitted by each Firm. Firms will be notified in writing as to whether or not they have been selected and if an interview or oral presentation is required.

2. The Melbourne Airport Authority, at its sole discretion, may ask any Respondent to make an oral presentation and/or demonstration without charge to the Airport. The Melbourne Airport Authority reserves the right to require any Respondent to demonstrate to the satisfaction of the Melbourne Airport Authority that the Respondent has the fiscal and technical ability to furnish the service(s) or product(s) as proposed.

The demonstration must satisfy the Airport, and the Melbourne Airport Authority shall be the sole judge of compliance.

3. The Melbourne Airport Authority reserves the right to conduct discussions with any

Respondent(s) who has (have) a realistic possibility of Contract award.

4. Respondents are cautioned not to assume that they will be asked to make a presentation and should include all pertinent and required information in their original qualifications package.

5. If interviews or presentations are required, the Respondents will be evaluated, based on their submission, references, and presentation. A final ranking of Respondents will be determined based on their interview or presentation.

6. Once the Selection Committee has ratified the final rankings, the Melbourne Airport

Authority Board shall engage, or authorize one or more persons to engage, the selected firm in negotiations for purposes of executing a Contract. In doing so, the Melbourne Airport Authority Board or its designee shall determine and negotiate compensation that is fair, competitive, and reasonable for the services to be supplied.

7. Should the Melbourne Airport Authority Board or its designee be unable to negotiate a satisfactory Contract with the selected firm, at a price the Melbourne Airport Authority Board or its designee determines to be fair, competitive, and reasonable, the Melbourne Airport Authority Board or its designee shall formally terminate negotiations and proceed to the next highest ranked firm or undertake a new solicitation.

GUIDELINES – INFORMAL INTERVIEWS/ORAL PRESENTATIONS

The Selection Committee may require oral presentations or interviews of the short-listed firms who will be notified of the schedule for the formal presentation, questions and answers, and setup and breakdown. Informal Interviews/Oral Presentations will be independent of previous scores and ranked by the selection committee.

Interview agendas will be entirely at the discretion of the prospective Firm with an emphasis delineating why/how your Firm’s strength/performance as it relates to the Melbourne Airport Authority’s project.

TERMS AND CONDITIONS

1. The Melbourne Airport Authority Board has the sole discretion and reserves the right to cancel this RFQ, to reject any and all submissions, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of the Melbourne Airport Authority to do so.

2. The Melbourne Airport Authority Board reserves the right to make award to the response deemed to be most advantageous to the Airport.

3. The Melbourne Airport Authority Board reserves the right to award the Contract to the next most qualified Firm if the successful Firm does not begin the contracted services within the prescribed fifteen (15) days or if an acceptable fee cannot be negotiated.

4. The successful Firm shall not discriminate against any person in accordance with federal, state, or local law.

5. The selected firm will be notified in writing as to whether or not they have been selected for this Contract.

6. By submitting a proposal on this solicitation, Respondents agree to the General Terms and Conditions provided at the end of the RFQ document.

INSURANCE REQUIREMENTS

Insurance, Licenses and Certificates

The Firm agrees to provide and maintain at all times during the term of any agreement resulting from this RFQ, or for such longer periods as may be required, without cost or expense to the Melbourne Airport Authority, policies of insurance insuring the Firm against any and all claims, demands, or causes of action whatsoever, for injuries received or damage to property relating to the performance of duties, services and/or obligations of the Firm under the terms and provisions of this agreement. The Firm shall secure and maintain, at its sole cost and expense during the contract term, insurance coverage as outline in the attached draft contract.

Firm shall indemnify and shall hold Melbourne Airport Authority Board and Melbourne Airport Authority harmless as provided in draft contract attached hereto as “Draft Contract”.

A certificate of insurance indicating that the Firm has coverage in accordance with the requirements herein set forth shall be furnished by the Firm to the Melbourne Airport Authority along with their qualification data. The Firm shall either cover any sub-contractors on its policy or require the subcontractors to conform to all requirements for insurance contained herein.

Firm agrees that the Melbourne Airport Authority will make no payments pursuant to the terms of the contract until all required proof or evidence of insurance has been provided to the Purchasing Representative. Firm agrees that the Insurer shall waive its rights of subrogation, if any, against the Airport. These shall be completed by the authorized Resident Agent and returned to the Purchasing Representative.

Upon award: This certificate shall be dated and show:

A. The name of the insured Firm, the specified job by name, name of the Insurer, the number of the policy, its effective date and its termination date.

B. Statement that the Insurer will mail notice to the Melbourne Airport Authority at least thirty

(30) days prior to any material changes in provisions or cancellation of the policy.

C. The Melbourne Airport Authority shall be named as an additional insured on

General Liability Insurance.

Loss Deductible Clause. The Melbourne Airport Authority shall be exempt from, and in no way liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Firm and/or sub-consultant providing such insurance.

DISCLOSURE OF PROPOSAL CONTENT. All material submitted becomes the property of the Melbourne Airport Authority and may be returned only at the Airport’s option. The Melbourne Airport Authority has the right to use any or all ideas presented in any reply to this Request for Qualifications.

EXPENSES INCURRED. This invitation does not commit the Melbourne Airport Authority to award a contract. Nor shall the Melbourne Airport Authority be responsible for any cost or expense incurred by any Respondent in preparing and submitting a reply, nor for any cost or expense incurred by any Respondent prior to the execution of a contract agreement.

AMERICANS WITH DISABILITIES ACT. Individuals covered by the Americans with Disabilities Act of 1990 in need of accommodations to attend public openings and meetings should contact the Melbourne Airport Authority; Sandra Acevedo, Construction Administrator, One Air Terminal Parkway, Suite 220, Melbourne, Florida 32901. sacevedo@mlbair.com, phone 321-723-6227, extension 280.

DEFINITIONS

Airport – The Melbourne Airport Authority, the City of Melbourne Airport Authority.

Owner (Melbourne Airport Authority) or Buyer - The Entity with whom the Consultant has entered into the Agreement and for whom the work is to be performed. Melbourne Airport Authority, Florida the public body, agency or instrumentality for which contract is to be performed. In the event the Melbourne Airport Authority exercises its regulatory authority as a governmental body, the exercise of such regulatory authority and the enforcement of any rules, regulations, laws and ordinances shall be deemed to have occurred pursuant to the Airport's authority as a governmental body and shall not be attributable in any manner to the Airport as a party to the Contract.

Board - The Melbourne Airport Authority Board, its successors and assigns.

Purchasing Representative – Purchasing Director or designee for the Melbourne Airport Authority.

Consultant - Independent contractors who are considered to have education, specialized knowledge, experience, or abilities not generally available within the Airport. This includes but is not limited to: accountants, actuarials, appraisers, architects, artists, auditors, counselors, designers, economists, educators, engineers, financial analysts, management and systems analysts, medical practitioners, planners, promoters, researchers, scientists, sociologists, surveyors, trainers, and other professionals as designated by the Purchasing Manager.

Firm - Any business Firm that will be or has been awarded a contract by the Airport.

Respondent - The person, Firm, or corporation who submits a response.

Contract – Agreement between the Respondent and the Melbourne Airport Authority for services as defined in the Scope of Services.

Insurer – Insurance Company who provides insurance coverage as specified in this RFQ.

Florida Statutes - A permanent collection of state laws organized by subject area into a code made up of titles, chapters, parts, and sections. The Florida Statutes are updated annually by laws that create, amend, or repeal statutory material.

Scope of Services - The complete details of the services involved in the investigation, evaluation, reporting, design, coordination, and administration a project's deliverables into a working product.

Project - All work associated with the scope of services, value engineering, scheduling, permitting, bidding and contracting, supervision of the work, document control of all submittals, RFI's, ASI's, etc., coordination of inspections, commissioning, training and project close-out.

PROTEST PROCEDURES

Right to Protest Any actual or prospective bidder or proposer, aggrieved in connection with a solicitation or award of a bid or contract may protest to the Purchasing Manager (by way of contact through the project contact designee of this solicitation, Sandra Acevedo, Executive Assistant, at sacevedo@mlbair.com and therefore through the Director of Capital Improvements also) in accordance with established procedures in the Purchasing Manual.

Remedy The Procurement Manager is authorized to settle any protest regarding the solicitation or award of an Authority contract, any claim arising out of the performance of an Authority contract prior to an appeal to the Executive Director or their designee or MAA Board, or the commencement of an action in a court of competent jurisdiction.

Stay of Procurement In the event of a timely and properly filed protest, the Procurement Manager shall not proceed further with award until all administrative remedies have been exhausted, or until the Executive Director or their designee or MAA Board, as appropriate, makes a determination on the record that the award of a contract is necessary to protect substantial interests of the Authority.

A. Definitions

Interested Party:

A party that is an actual or prospective bidder or proposer; whose direct economic interest would be affected by the award or failure to award the third-party contract at issue. Note: A subcontractor does not qualify as an “interested party”.

Protest:

A formal declaration of disapproval or objection issued by a concerned person, group, or organization that arises following the procurement process, during the period of intended award. A protest is a potential bidder’s or contractor’s request for remedy for correcting a perceived wrong in the procurement process.

Protestor:

A person, group, or organization that files a formal declaration of disapproval or objection. A protestor must qualify as an “interested party”.

B. Protest Definition

A protest is defined as meeting the criteria a written complaint, following published intended award and is received after receipt of bids or proposals, but prior to award of a contract.

C. Protest of Award Recommendation Procedures and Protest Period (After Bid Opening/Proposal Evaluation) Any protest after the bid opening/proposal evaluation, including challenges to actions of any evaluation of selection committee, shall be submitted in writing to the Procurement Manager or designee.

This written notice of intent to submit a protest must be received by the Procurement Manager or designee no later than 4:00 pm, local time, on the third business day (excluding weekends and holidays) following the day of the protestor’s receipt of the Authority’s notice of award recommendation. This timeframe is referred to as the Protest Period.

The Notice of Intent to File a protest document shall state all grounds claimed for the protest and clearly indicate, in their document, that they are filing a formal written protest. This shall include the following:

a. Authority bid/proposal identification number and title;

b. Name and address of the affected party and the title or position of the person submitting the protest;

c. A statement of all claimed disputed issues of material fact. If there are no disputed facts, the formal protest must so indicate;

d. A concise statement of the facts alleged and the rules, regulations, statutes, or constitutional provisions which entitle the affected party to relief;

e. All information, documents, other materials, calculations, and any statutory or case law authority in support of the grounds for the protest;

f. A statement indicating the relief sought by the affected protesting party;

g. Any other relevant information the affected party deems material to the protest.

TENTATIVE PROJECT MILESTONE

Wednesday

October 29, 2025

Not Required

Legal Advertisement in Newspaper

Preproposal Meeting

Monday November 24, 2025 Last Day for Questions

Tuesday November 25, 2025 Last Addendum to be Issued

Tuesday December 2, 2025 Responses to RFQ due 2:00 PM

Tuesday December 2, 2025 Submittals Distributed to Selection Committee

Members For Review

Thursday December 4, 2025 Selection Committee’s Final Rankings

TBD Selection Committee Meeting to Select and/or

Short List Firms for Oral Presentations and/or Interviews Location: Melbourne Airport Authority Board Room

TBD Notification of Selected Short List Candidates (if required for a Presentation)

TBD Oral Presentations and/or Interviews from Shortlisted Firms (if required) followed by a Selection Committee Meeting for Final Scoring

Wednesday December 10, 2025 Melbourne Airport Authority Board Meeting:

Approval of Selection of Successful Firm

INQUIRY FORM

PROJECT NAME: Professional Design Services for Terminal MEP Renovations

UTILIZE A SINGLE FORM FOR EACH INQUIRY

ADDRESS ALL INQUIRIES TO THE CONSTRUCTION ADMINISTRATOR AT

THE MELBOURNE AIRPORT AUTHORITY:

QUESTIONS RECEIVED LESS THAN SEVEN (7) DAYS PRIOR TO THE DATE FOR

RECEIPT OF PROPOSALS MAY NOT BE ANSWERED.

MAIL: Sandra Acevedo, Construction Administrator Melbourne Airport Authority One Air Terminal Parkway, Suite 220 Melbourne, FL 32901

VIA FAX: 321/723-1194 Phone: 321/723-6227 Ext. 280 E-MAIL: sacevedo@mlbair.com

Date:

Name of Company:

Address:

Individual to Contact:

Phone: ( )-

Fax: ( )-

E-mail:

Reference: Page: Section:

QUESTION:

NON-COLLUSION CLAUSE

By signing this offer, the Proposer certifies that this offer is made independently and free from collusion. Proposer shall disclose below, to the best of his or her knowledge, any Melbourne Airport Authority officer or employee, or any relative of any such officer or employee as defined in Section 112.3135(1), Florida Statutes, who is an officer or director, of, or has a material interest in the Proposer's business and who is in a position to influence this procurement. Any Melbourne Airport Authority officer or employee who has any input into the writing of specifications or requirements, solicitation of offers, presumed, for purposes hereof, to be in a position to influence this procurement. For purposes hereof, a person has a material interest in he or she directly or indirectly owns more than 5 percent of the total assets or capital stock of any business entity, or if he or she otherwise stands to personally gain if the contract is awarded to this proposer.

Failure of a Proposer to disclose any relationship described herein shall be reason for disqualification and/or termination in accordance with the provisions of the Melbourne Airport Authority.

NAME RELATIONSHIPS

If the Proposer does not indicate any relationship by leaving the above section blank, it shall be deemed to be an affirmation by the Proposer that no such relationship exists.

Signature Company Name

Print Name of Certifying Official Business Address

City, State, Zip Code

SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY OR

OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to (print name of the public entity) by (print individual’s name and title) for (print name of entity submitting sworn statement) whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (If the entity has no FEIN, include the Social Security Number of the Individual signing this sworn statement: .)

2. I understand that a “public…