RFP 70FB8025R00000001 Amendment 0001 Attachment 9 RFP Questions Template GOVT Responses.xlsx
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- Attached to
- FEMA LogHOUSE II - Logistics Housing Operations Unit Installation, Maintenance and Deactivation Federal contract opportunity
- Solicitation number
- RFP-70FB8025R00000001
- Issued by
- Federal Emergency Management Agency
About this file
This file contains questions and answers (Q&A) for RFP 70FB8025R00000001, FEMA's LogHOUSE II procurement for Logistics Housing Operations Unit Installation, Maintenance and Deactivation services. The Q&A document includes 113 industry questions and FEMA's responses covering topics like proposal submission requirements, pricing structure, technical specifications, past performance requirements, and contract terms.
Key clarifications include: Phase I proposals are due March 6, 2025 with Phase II timing to be determined after advisory down-select notifications; both small business set-aside and full & open competition portions are included; firms can only submit one proposal; the period of performance is 5 years with anticipated award in August 2025; and the scope covers installation, maintenance and deactivation of temporary housing units in the contiguous 48 states. Many questions focused on corporate experience requirements, with FEMA indicating amendments would be made to clarify experience areas and update submission templates. The Q&A also addresses technical details around installation specifications, pricing structures, and operational requirements.
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Sheet1
| Question Number | Question/Comment | Document, Page #, and Section | FEMA Response | |
| 1 | If proposal is successful and a contract is awarded, could award result in a CAS (Cost Accounting Standards) -covered prime contract? | N/A | No | |
| 2 | On Previous missions, the COR would set a standard profit margin percentage that the contractor had to apply for all cost proposals submitted. Will FEMA continue to follow this policy at the discretion of the COR? | Section C,23,C.1.16 | See Amendment 0001 revised Section C.1.16 | |
| 3 | On previous missions, the contractor has been asked to schedule an appointment with the applicant to confirm that a previously completed SIR (completed by FEMA TM) was done accurately and the site is truly feasible. Is there a CLIN that this can be billed under? | Section C,33,C.3.2 | See Amendment 0001 revised Section C.3.2 | |
| 4 | Will FEMA provide information on how utilities and overages will be measured on this contract, similar to the diagram shared on (J-71) from LOGHOUSE 1 Contract? | Section J | See Amendment 0001 Added into Section J, Attachment 2306. | |
| 5 | This section lacks a lot of detail related to materials specs and SOW that have been previously outlined in LOGHOUSE 1 (Section C, pages C-68 through C-97). Does FEMA plan to provide additional details or is FEMA omitting this due to changes in geographical locations and local code enforcement? | Section C,45,C.4.1 | See Amendment 0001 Included in Installation Appendix | |
| 6 | To achieve a minimum 36" pier will require at least 5 courses of block (4-8" blocks and 1-4" cap block) This will add costs to the setup, skirting, and steps since the homes will be set much higher than previous installed FEMA MHU's (28"-32") and require more time to complete the tasks listed above. Typically a required minimum pier height is only relevant when a home is located in a flood zone and has risk of high waters nearby. If this is the concern for the 36" requirement, our research during SIR's will discover if a particular home should be elevated above a normal set. In our opinion, setting the minimum height of all piers at 36" in non Flood Zone areas is not pertinent. | Section C,45,C.4.1 | See Amendment 0001 Included in Installation Appendix | |
| 7 | The units have different quantities of beds/mattresses for both TT and MHU's. In the past some COR's have interpreted the CMRR as one price all inclusive while others have allowed a CP for the mattress(es) replacement if applicable. How should the contractor price this? | Section C,71,C.5.16 | In accordance with Section C.5.16, the Contractor shall meet all requirements including but not limited to the instruction in the table located on page C-73. | |
| 8 | Does FEMA intend to hold both TT's and MHU's to the same installation time frame documented in this section? | Section F, Page 6 | See Amendment 0001 Revised Section F | |
| 9 | How many days to complete the work before the contractor is liable for LDs? | Sec I, Page 27, Liquidated Damages | See Amendment 0001 updated Sec I, Page 27, Liquidated Damages | |
| 10 | How long does the Government anticipate it being between the Phase I due date of 3/6, and the down-select notifications? | Sec L, Page 63, L-10 | See Amendment 0001, Revised Section L | |
| 11 | How long does the Government anticipate it being between the down-select notifications and the Phase II proposal being due? | Sec L, Page 63, L-10 | See Amendment 0001, Revised Section L | |
| 12 | Should the responses to the 22 questions all reference projects within the past 3 years? | Sec L, Page 64-66, Phase I, Factor 1 | See Amendment 0001, Revised Section L | |
| 13 | Will the contractors that are down-selected have another opportunity to submit questions and receive answers before the Phase II proposals are due? | Sec L, Page 69 | See Amendment 0001, Revised Section L | |
| 14 | Please define "open work order" | Sec C, C.13.1 | See Amendment 0001 language added to glossary Section J-1901 | |
| 15 | Is a work order considered "open" if all work is completed and the TTHU is just awaiting power from the power company? | Sec C, C.13.1 | see definition for a closed work order in the glossary of Section J-1901 under "Work Order" | |
| 16 | Are these prices all inclusive of labor, material, travel time, etc? | Sec J, Attachment 2505, | Yes, the prices are inclusive of labor, material, travel time, etc. | |
| 17 | It isn't clear in the RFP if the evaluator or offeror is supposed to submit the Past Performance Questionairre. Recommend that the offor submit the PPQ to the government. | RFP 70FB8025R00000001 LogHOUSE II 02-04-2025.pdf, Page #68, Section L 13; | ||
| RFP 70FB8025R00000001 Attachment 7 Past Performance Questionnaire.pdf | Factor 3 - Past Performance, states, "The offeror shall submit at least three (3), but no more than five (5) Past Performance Questionnaires (PPQs) supporting the projects listed under Factor 1, Corporate Experience." | |||
| 18 | For Phase 1, Corporate Experience, the Experience Areas 8 and 9 are missing from the RFP and Attachment 10. | RFP 70FB8025R00000001 LogHOUSE II 02-04-2025.pdf, Page #65, Section L 13; | ||
| RFP 70FB8025R00000001 Attachment 10 Factor 1 Corporate Experience Phase I Submission.docx | See Amendment 0001, Revised Section L | |||
| 19 | Please clarify that the due date of March 6, 2025 is for Phase I only and that the due date for Phase II will be provided later. | RFP 70FB8025R00000001 LogHOUSE II 02-04-2025.pdf, Page #70, Section L 16; | ||
| See Amendment 0001, Revised Section L | ||||
| 20 | The RFP States on page 66 that "The oral presentation shall address the approach, plans, and resources necessary to satisfy PWS requirements using the Task Order Proposal Request (TOPR) furnished during Phase." | |||
| Could you clarify that the Oral Presentation will be required to respond to a TOPR that will not be released until the advisory downselect of Phase I is completed? | RFP 70FB8025R00000001 LogHOUSE II 02-04-2025.pdf, Page #66, Section L 13; | |||
| Yes, the oral presentation will be required to respond to a TOPR that will not be released until the advisory downselect of Phase I is completed. | ||||
| 21 | The RFP states on Page 66 that "It is anticipated that Phase II oral presentations will begin two (2) weeks from the date of the Advisory Notification. Phase II submissions will be due prior to oral presentations." | |||
| Request that the government consider 4 weeks between release of the Task Order Proposal Request (TOPR) furnished during Phase II and due date of submission of Phase II | RFP 70FB8025R00000001 LogHOUSE II 02-04-2025.pdf, Page #66, Section L 13; | |||
| See Amendment 0001, Revised Section L | ||||
| 22 | Does the installation of the pedastal include any length of electrical wire or is it just for the post & electrical receptacle box? | Clin 0004BL | See Amendment 0001 - language added to section C.4.4.1 | |
| 23 | Please confirm that the Site Feasibility Inspection-Commercial Park described in Section C.3.6 and the Site Feasibility Requirements described in Section C.3.6.1 are two different reports. | PWS, pg 41 | Section C.3.6, C.3.6.1, and C.3.6.2 are a single inspection | |
| 24 | If the offeror curently has a Loghouse contract and the current total of active TOPRs does not exceed $10,000,000.00 but the toal vslue of TOPRs awarded during the current five year Loghouse contract does exceed $10,000,000.00 how should the following question be answered? (b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater | |||
| than $10,000,000 | Section K,pg 41, K-4 52-209-7,2b | See FAR 52.209-7(a) definition of "Federal contracts and grants with total value greater than $10,000,000" | ||
| 25 | Small Business Set-Aside-Please give instructions on how the Small Business Proposers should differentiate their proposals . | Offerors are required to complete the small business representations required by FAR 52.212-3 | ||
| 26 | Factor 3-Past Performance- the instructions state"the offeror shall submit… the Past Performance Questionaire" (attachment 7). Does the proposer send the questionaire to the various POCs, habve them fill ou the survey and return to the proposer for submission? If this is the case, would it be allowable for the POC to provide a signature and date within the Additiona Comments box in order to prove authentication? Or, does the POC submit the PPQ direclty to FEMA? Please clarify who sends FEMA the PPQ. | Solicitation, pg 68 | Factor 3 - Past Performance, states, "The offeror shall submit at least three (3), but no more than five (5) Past Performance Questionnaires (PPQs) supporting the projects listed under Factor 1, Corporate Experience." | |
| 27 | On page 27 it states that a heavy tow is " Heavy Tow is above and beyond a standard toter or travel trailer tow vehicle. This would include the use of more than a single tow vehicle, equipment such as a Jadde lift or other specialized equipment needed to move a TTHU." This repeated on pag 51, C.4.3.4 Yet on page 51 it states that "Heavy equipment does not include Trans-Lifts, Platypus, House-Tug, RemoteTrax, or other similar equipment. "These sections are in direct conflict as a Trans-Lift, House-Cat, Remote Trax and Platypus are similar equipment to a Jadde Lift and used for the same purpose. The way this reads now seems like FEMA is telling all installers to use a Jadde Lift and surely that is not the intent. This is one of the main complaints from installers as they need this equipment for many installations in a post-disaster zone and not being able to invoice for thier specific equipment that has to be separately transported to the site makes it tough to absorb this cost. | |||
| . | PWS, C.2.5.5, pg27 & PWS C.4.3.3 pg 51 | The items that are not chargable seperately are standard tools used by installers. The government has decided that these tools are included in the basic installation price. | ||
| 28 | Does fema Anticipate having to install HVAC on any units other than OTL units? | Page 45 C.4.1 | FEMA's NexGen manufactured homes have either a single unit (Bard) or a traditional furnace with external AC compressor mounted to the MHUs frame. | |
| 29 | The first and last sentence of paragraph 3 in C.4.1 are contradictory. Please clarify. If the contractor is to price 36 " average heigth plus or minus 12" then the prices for all installs will have to assume 36" plus 12". This language is also in conflict with the CLIN descriptions and adds ambiguity in the field. | Page 45 C4.1 | See Amendment 0001 - language updated, removed "plus 12" " | |
| 30 | If an occupant initally request to keep installation materials and signs form stating such, but changes their mind later on, will the contractor be required to go back to get materials? | Page 75 C6.1.1 | If requested, the Contractor would need to submit a TOPP. | |
| 31 | If the contractor is asked to crate the TPS will this be paid by a TOPP? | Page 77 C 6.3 | Section C.6.3 discusses Travel Trailers and does not have TPS which would not require a TOPP. | |
| 32 | For Inventory of personal property - will a representative from IA or FEMA be on site during this process? | Page 80 C 6.6 | FEMA personnel may or may not be on site. | |
| 33 | Please clarify the submittal requirments for Factor 2. Is just a power point slide to be submitted? Or is a technical proposal also to be submitted in addition to the power point? | PWS Pg 66; Phase II: Facors 2 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 34 | The CLIN Excel sheet does not match the CLIN PDF. The excel sheet appears to be missing several line items. Please confirm which document is to be used. | Attachment 1 - CLIN | The Excel spreadsheet contains the items required for proposal submissions. The PDF spreadsheet is for refreence only to illustrate all CLINS to include WO CLINs that are priced after task order award. | |
| 35 | The PWS states that "a witten past performance submission is required". Please clarify what the submission for Past Performance should look like? Is Attachment 7 the written deliverable? Or is Attachment 7 supporting documentation for a stand alone write up? | PWS Pg. 68 - Factor 3 - Past Performance | See Amendment 0001, Revised Section L | |
| 36 | On the table provided, Experience Areas 8 & 9 are missing. Are there prompts from the Government missing or should the numbering of the list be updated? | L-13, page 65 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 37 | Could the Government further clarify Experience Area 11? | L-13, page 65 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 38 | Experience Areas 15 & 16 appear to duplicate each other. Could the Government differentiate them if they are asking for different experience sets? | L-13, page 65 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 39 | Could the Government clarify Experience Areas 15 & 16, specifically what constitutes Private & Commercial Park Site Feasibility? | L-13, page 65 | See Amendment 0001, revised L-13 Submission Requirements and Attachment 10 | |
| 40 | Does every contract referenced for Corporate Experience need to be at or above $10M in value? Or can the Offerror submit relevant experience examples with contracts totalling $10M? | L-13, page 64 | See Amendment 0001, Revised Section L | |
| 41 | The LogHOUSE II program has experienced delays, therefore, a 3-year limitation on experience artificially restricts competition, and significantly favors the current incumbents. Expanding eligibility by extending the past performance window would increase competition and speed up disaster response. Recommend extending the past performance window from 3 years to a 10 year timeframe to better reflect the irregular nature of disaster recovery work while still ensuring vendors have proven capabilities. | PHASE I: Advisory Notification | ||
| Factor 1 - Corporate Experience, page 64 | See Amendment 0001, Revised Section L | |||
| 42 | Expanding eligibility by lowering the project value threshold would increase competition and speed up disaster response. Request FEMA lower the minimum project value to $2M to ensure a qualified pool of awardees. Historical spend depicts current LogHOUSE program task order awards less than the $10M threashold, justifying lowering the threshold. | PHASE I: Advisory Notification | ||
| Factor 1 - Corporate Experience, page 64 | See Amendment 0001, Revised Section L | |||
| 43 | FEMA has a stated goal of increasing small business participation in disaster recovery efforts. A more reasonable threshold of $2M+ per project would still ensure contractors have adequate experience without excluding qualified small businesses. | PHASE I: Advisory Notification | ||
| Factor 1 - Corporate Experience, page 64 | See Amendment 0001, Revised Section L | |||
| 44 | Recognizes the infrequent nature of disaster housing needs. Large disasters requiring significant housing efforts are sporadic, meaning many qualified firms may not have had an opportunity to work on a recent large-scale project. Recommend the government reduce the project value threshold from $10M to $2M per project to ensure a broader pool of qualified vendors while maintaining capability standards. | PHASE I: Advisory Notification | ||
| Factor 1 - Corporate Experience, page 64 | See Amendment 0001, Revised Section L | |||
| 45 | A recent, major wildfire emergency response requiring construction of temporary housing sites was in California in 2019 and 2020, and valued at leass than $10M each—meaning firms with proven experience from that event would be unfairly excluded. To include firms with relevant large-scale experience, the past performance period should extend at least 10 years and the total project vlaue of each project should be lowered to $2M per project. | PHASE I: Advisory Notification | ||
| Factor 1 - Corporate Experience, page 64 | See Amendment 0001, Revised Section L | |||
| 46 | In our experience, data management and reporting/mapping are critical aspects of LOGHOUSE delivery. Why are there no scoring criteria for these capabilities and experience? | PHASE I: Advisory Notification | ||
| Factor 1 - Corporate Experience, page 65 | The Government has included all experience areas that that it believes is needed for evaluation | |||
| 47 | The current list of Experience Areas, are missing #'s 8, and 9, and have a duplicate row at 15 and 16. Please advise the correct list of required Experience Areas | RFP, page 65-66 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 48 | Re: Phase 1, Factor 1: Corporate Experience: No. 8 and associated Experience Area appear to be missing from RFP. Can you please provide? | RFP, Page 66, L-13; RFP, Page 74, M.4 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 49 | Re: Phase 1, Factor 1: Corporate Experience – No. 15 and No. 16 may be asking similar questions. Could you clarify the specific experience areas being requested for each? | RFP, Page 66, L-13; RFP, Page 74, M.4 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 50 | Please confirm proposers can use individual projects, contracts, task orders, or jobs to demonstrate past performance. | RFP, Page 64, L-13; RFP, Page 68, L.13 | Yes, proposers can use individual projects, contracts, task orders, or jobs to demonstrate past performance | |
| 51 | Can a proposer highlight different projects, contracts, task orders, or jobs in their Factor 1 response than those in Factor 2? | RFP, Page 64, L-13; RFP, Page 68, L.13 | Yes, the proposer may highlight different experience. | |
| 52 | Given the historic failure rate of mission-ready trailers—including missing components, nonfunctioning appliances, and HVAC malfunctions—will the government take responsibility for verifying that units provided for deployment are in fully operational condition? If not, will the government permit the contractor to establish a testing station at the staging yard to perform only limited, non-invasive verification, recognizing that the contractor cannot reasonably certify readiness for deployment without maintaining chain of custody or knowing the unit's full history?" | PWS, Page 23, C.1.16 | See Amendment 0001 - added section, C.2.2.3 | |
| 53 | All TTHUs are government owned property. The government is asking the contractor to make an independent determination of a TTHU's status of ready for deployment. This opens up liability on the contractor. Can the government a provide this determination? | PWS, Page 25, C.2.3 | See Amendment 0001 revision, Section C.2.3 | |
| 54 | In areas where the conditions in the field differ from the origonal price propsoals, will the government accept TOPS to capture the additional out of scope services necessary to get the unit on site? | PWS, Page 27, C.2.5.5 | In accordance with applicable law and regulation, the contractor may not perform any work that is out of scope of the contract. Transportation of a TTHU to/from an installation site is within scope. For Section C.2.5.5, if there is a change in road condition effecting the transportation of a TTHU to a site that the contractor could not be aware of as part of the site inspection (e.g., a road closure along the route, forcing a detour) then the contractor may request an additional price through a TOPP. If there is a change in site condition and the installation cannot be accomplished with the heavy equipment identified in Section C.4.3.3 the contractor may request a TOPP. | |
| 55 | TO pricing for transportation CLIN is based on milage over 100 miles. Due to the varying cost and needs of transportation permits and escorts. - will the government entertain a clin to bill for escorts and transportation permits? | PWS, Page 26, C.2.5 | See CLIN 002AA | |
| 56 | Would the government consider wooden boardwalk access paths as an alternative to concrete, asphalt, or other temporary solutions? With carpenters already onsite for stair and ramp construction, they will install the access paths efficiently and at a lower cost than other options. | PWS, Page 52, C.4.4.3.2 | See section C.4.4.3.2 | |
| 57 | To prevent pest infestation, will the government consider a CLIN for third party pest control services while the units are occupied? | PWS, Page 63, C.5.9 | See CLIN 005AU and Section C.5.9 refers to contractor employees or sub-contractor | |
| 58 | Please confirm that HVAC installation is not included in the standard installation scope. | PWS, Page 45, C.4.1 | FEMA NexGen MHUs have complete HVAC's as part of their equipment. The contractor is responsible for ensuring the proper operation of the NexGen HVAC as part of Basic Installation unless there is an issue that requires a TOPP. CLIN 004BW provides for installation of Off the Lot (OTL) MHUs and has language allowing for the installation of HVAC systems. | |
| 59 | Since the criteria confirmed in an SFI and SIR are distinct, please confirm that these will be covered under separate CLINs. | PWS, Page 33, Page C.3.2 | No, they will not be covered under separate CLINs. An SFI is the site feasibility inspection, and SIR is a site inspection report. The report is a product of the inspection. There will be a separate CLIN for a site feasibility inspection and report if a commercial park with more than four pads. | |
| 60 | For planning purposes, plese provide date milestones for the implementation of the Lifecycle Performance Management System. | RFP, Page 13, C.1.12 | We are beginning initial user testing in March 2025 depending on the result of that and other issues regarding access to a FEMA computer system, the roll out will take place as permitted by OCIO. | |
| 61 | What are the expected technology integrations (i.e. API, batch file distribution, EDI) for approved recipients to securely send and receive data from the HOMES and LPMS systems? | RFP, Page 13, C.1.12 | They are under development at this time. | |
| 62 | What are your expectations for verifying household status to prevent fraudulent activity? | RFP, Pages 68-69, C.5.12 | The contractor will have a list of all installed TTHUs. If someone calls in for work from an address that is not on the installed list, the contractor does not have to perform maintenance. | |
| 63 | The solicitation indicates that contractors should follow government-approved manuals, guides, standards, and specifications in effect on the Task Order Award date unless stated otherwise. Are there specific ones we should reference? If yes, where can we find them? | PWS, Page 7, C.1.1 | Any item that is not apart of the base contract and is required for a specific task order will be provided unless the requirement is state or local regulations; which the contractor is required to follow. | |
| 64 | RFP states that "Prior to establishing a field office, the Contractor shall provide the COR with a complete list of items required to determine need and price reasonableness." What items does the governement currently consider to be included for a field office? | PWS, Page 12, C.1.9.2 | The government does not have requirements for a contractor office. The contractor would be responsible for determining what the contractor would need for a field office. | |
| 65 | RFP states that "The Contractor shall allow unrestricted Government access to the site for the life of the task order to perform regular and reoccurring inspections of work, attend onsite meetings, witness testing, or perform other required Government function." Does this include Contractor's offices? | PWS, Pages 13-14, C.1.13.1 (14) | No, there is not an expectation that the contractor shall allow completely unrestricted Government access to contractor offices. | |
| 66 | Are bonds explicitly excluded from the installation requirements, as there appears to be conflicting language in the RFP? | PWS, Pages 13-14, C.1.13.2 (2) | Performance bonds are only required for construction, per Section C.1.13.1. FEMA has determined that the installation, maintenance, and deactivation of TTHUs are services. | |
| 67 | Attachment 5 is labeled as Attachment 4. Should this be changed to reflect Attachment 5? | Attachment 5, Page 1, Section J | See Amendment 0001, Attachment 5 | |
| 68 | In Attachment 4, the guidance appears incomplete: “All forms will be in two formats - digital and/or in this document - submission requirements are…”. Can you confirm the full submission requirements? | Attachment 5, Page 5, Forms and Templates | See Amendment 0001, Attachment 5 | |
| 69 | In previous TOPRs, Design Managers were included. Will Design Managers be part of this contract? If so, please provide the required qualifications. | Attachment 5, Page 166, Personnel Competencies and Requirements [GFI] | Design manager is typically part of a construction team. Therefore, a design manager would be part of a construction proposal and not part of a basic task order management crew. | |
| 70 | RFP states that "For any of the positions identified, the government will consider alternatives to the required qualifications on a case-by-case basis. Alternative resumes must be submitted in advance to the Contracting Officer for consideration." At what point can the contractor submit alternative positions and resumes? | Attachment 5, Page 166, Attachment 1908, Personnel Competencies and Requirements [GFI] | If the contractor has alternative qualifications, the contractor may submit them post base contract award and prior to having the person with alternative qualifications work on a task order. | |
| 71 | Liquidated Damages are referenced in two places. Which is applicable? | RFP, Page 10, F-8 52.211-12; | ||
| RFP, Page 27, I-22 52.211-11 | Both. The clause will be used as required depending type of work. | |||
| 72 | We noticed both a (1) Contractor Base Contract Program Manager and a (2) Contractor Base Contracting Officer (or equivalent). Please clarify the roles and responsibilities of each, specifically the Contracting Officer. | RFP, Page 37-38, I-26 3052.215-70 | Contractor Base Contract Program Manager manages and oversees task orders. A Contractor Base Contracting Officer is the professional that can legally bind the company in contractual matters. | |
| 73 | Will resumes of presenters be required or requested for Phase II? | RFP, Page 66, Phase II, Factor 2 | No, the resumes of presenters are not needed. | |
| 74 | Please clarify the requirement to “provide a specific example of the Offeror’s experience describing corporate safety strategy.” We interpret this as a request to describe our corporate safety strategy related to the scope of work—is that interpretation is correct? If the response to the question above is no, please provide additional information. | RFP, Page 73, Phase 1 (11) | See Amendment 0001, Revised Section L | |
| 75 | Can vendors submit CLINs to the government for environmental compliance services, such as floodplain management and the 8-step EHP process? | PWS, Page 37, C.3.4 | Typically FEMA floodplain management will make the determination if a site is located in a floodzone. If FEMA needs additional services, the contractor will be made aware of the requirement and will be able to charge the miscellaneous CLIN with and approved TOPP. | |
| 76 | When will the Government provide the final CLIN pricing sheet? | Attachment 1, Page 1, entire document | After the contractor submits a successful proposal and is awarded a contract. The contractor's proposed pricing for the CLIN identified as contract (CON) will be incorporated into the contractors award. | |
| 77 | RFP Page 60 states that 'The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.' Please confirm that offerors may satisfy this requirement by completing RFP Section K - Representations, Certifications, and Other Statements of Bidders. | RFP Page 60 | Offerors should follow the instructions in Section L to ensure accurate proposal submission. | |
| 78 | RFP page 69 states 'Electronic submissions shall be formatted such that, if printed, paper size shall be 8 1/2 by 11-inch white paper with printing on one (1) side only'. We kindly request consideration that 11 by 8 1/2 inch (horizontally oriented) pages be allowed. | RFP Page 69, Proposal Submission Format | See Amendment 0001, L-14 Proposal Submission Format | |
| 79 | RFP page 69 states 'Electronic submissions shall be formatted such that, if printed, paper size shall be 8 1/2 by 11-inch white paper with printing on one (1) side only'. We kindly request consideration that 11 by 17 inch and/or 17 by 11 (horizontally oriented) pages be allowed. | RFP Page 69, Proposal Submission Format | 11 by 17 inch is not allowed. See Amendment 0001, revised Section L | |
| 80 | Phase I does not include instructions to submit the Standard Form 1449 or any possible Stand Form 30(s). Is it FEMA's intent that offerors submit the SF1449 or 30(s) as part of the Phase I proposal? | RFP, Standard Form 1449 | The SF 1449 is not required during Phase I submission | |
| 81 | Would the government consider extending "recent" experience from "within the last 3 years" to "within the last 5 years"? | RFP, pg 64, L-13 Submission Requirements (Paragraph 1.) | See Amendment 0001, Revised Section L and Attachment 10 | |
| 82 | Will the government please provide Experience Areas 8 & 9? | RFP, pg 64, L-13 Submission Requirements (Paragraph 2.) | See Amendment 0001, Revised Section L and Attachment 10 | |
| 83 | Will the government please confirm Experience Areas 15 & 16 are both correct? They appear to be duplicated. | RFP, pg 64, L-13 Submission Requirements (Paragraph 2.) | See Amendment 0001, Revised Section L and Attachment 10 | |
| 84 | The RFP page 66 is missing Experience Areas #8 & #9 | RFP, pg 66, Experience Areas | See Amendment 0001, Revised Section L and Attachment 10 | |
| 85 | Is a project valued at $6 million acceptable as Corporate Experience | RFP, pg 65, Corporate Experience | See Amendment 0001, Revised Section L and Attachment 10 | |
| 86 | In reference to the Experience Areas table on page 65, Experience Areas 8 and 9 are missing from the table. Can you please provide these line items? | Solicitation Document, Page 65-66, M.1 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 87 | In reference to the Experience Areas table on page 73, Experience Areas 8 and 9 are missing from the table. Can you please provide these line items? | Solicitation Document, Page 72-74, M.1 | See Amendment 0001, Revised Section L and Attachment 10 | |
| 88 | Please confirm that the only documents required for Phase I by the 3/6 deadline include: 'Attachment 10 - Factor 1 Corporate Experience Phase I Submission' is required? | Solicitation Document, Page 65-67, L-12 | See Amendment 0001, Revised Section L | |
| 89 | Please confirm that the only documents required for Phase II include: Factor 2: Oral Presentation – Technical Approach, Factor 3: Past Performance, Factor 4: Price, and numbers 1-5 under 'Other Phase II Business Proposal Submittals' (Representations and Certifications, Letters of commitment from subcontractors, Signed SF 1449 (Signature Page): Complete Blocks 30a – 30c, Amendment(s): Acknowledgement and/or completed SF30, if applicable, and Small Business Subcontracting Plan) | Solicitation Document, Pages 66-70, L-12 | See Amendment 0001, Revised Section L | |
| 90 | Does FEMA have a estimated timeline for Phase II invites? | Solicitation Document, Page 66, Advisory Down Select Notification | See Amendment 0001, Revised Section L | |
| 91 | Factor 1 - Corporate Experience says the Offerer shall provide information for each of the 22 Experience Areas using Attachment 10. The list of Experience Areas on Page 66 of the RFP appears to be missing the numbers 8 and 9, and 15 and 16 are duplicates, resulting in only 19 Experience Areas total. Please advise whether bidders should keep the existing numbering or will the Government amend the Experience Area list and requirements to the correct numbers throughout Factor 1 and Attachment 10? | RFP, Page 66, Experience Areas | See Amendment 0001, Revised Section L and Attachment 10 | |
| 92 | The RFP states that "The Government recommends Offerors to begin preparation of Phase II proposals only after receipt of the Phase I Advisory Down-Select Notification and/or Phase II Instructions." The RFP also states that "It is anticipated that Phase II oral presentations will begin two (2) weeks from the date of the Advisory Notification, and that "Phase II submissions will be due prior to oral presentations." If Offerors wait until receipt of Down-Select Notification to begin preparing Phase II proposals, this leaves less than 2 weeks to finalize Phase II submissions. |
| What additional Phase II Instructions not already provided in the solicitation does the Government plan on distributing after Down-Select Notification? | RFP, Page 63, L-10 - Phase I Advisory Down Select | See Amendment 0001, Revised Section L | ||
| 93 | Regarding Proposal Submission Format, Page 64 of the RFP states that "each page shall have adequate margins on each side (at least 1 inch) of the page. The RFP also states on Page 64 that "Offerors shall provide specific experience information for a-e for each of the 22 Experience Areas using Attachment 10 Factor 1, Corporate Experience Phase I Submission or similar in table format." Attachment 10 uses margins smaller than 1 inch (0.44" on the top and 0.7" on all other sides. To ensure all bidders have equal space to demonstrate Corporate Experience, please confirm that using margins of 0.44" on the top and 0.7" on all other sides is acceptable. | RFP, Page 69, Section L-4 / and Attachment 10 (Corporate Experience Sheet) | See Amendment 0001, Revised Section L and Attachment 10 | |
| 94 | Section L-14 of the RFP requires 12-point font for text with the exception for org charts, graphics, and the header/footer. The section further states that 10-point font is allowable for tables. Since the Attachment 10 provided by the Government has 11-point font in the template, and the Attachment 10 format is a table, will the offerer be allowed to use 10-point font in Attachment 10 to allow for more content to answer the required informationn within the 12-page limit? | RFP, Page 69, Section L-4 / and Attachment 10 (Corporate Experience Sheet) | See Amendment 0001, Revised Section L and Attachment 10 | |
| 95 | Are Offerors required to declare whether they are submitting for the partial small business set-aside portion of the procurement, the full and open procurement, or both? If so, where should Offerors do this? | RFP, Page 4, B-1 General Description | Offerors can only submit one (1) offer and are required to complete the small business representations required by FAR 52.212-3. | |
| 96 | The RFP states that "The Advisory Notice is a recommendation only, and those Offerors who are advised not to proceed, may elect to continue their participation in the procurement." |
Typically in a phased approach, Offeror's who are not favorably evaluated in Phase I are not permitted to participate in Phase II. Please clarify the purpose of the Advisory Notice Down Select if any firm that submits is allowed to move to Phase II of the procurement? RFP, Page 63, L-10 - Phase I Advisory Down Select The Advisory Notice is a recommendation only, and those Offerors who are advised not to proceed, may elect to continue their participation in the procurement. The Government’s advice will be a recommendation only, and those Offerors who are advised not to proceed may elect to continue their participation in the procurement.
| 97 | Is there a size limit for emailed proposal submissions? | RFP, Page 69, L-14 - Proposal Submission Format | See Amendment 0001, Revised Section L |
| 98 | Are Offerors required to adhere to the font type and size restrictions referenced in L-14 when developing their Phase II PowerPoint Presentation? |
- 12 pt Arial or TNR
- No less than 8 pt font on graphics
| - No less than 10 pt font on tables | RFP, Page 69, L-14 - Proposal Submission Format | Yes. See Amendment 0001, L-14 Proposal Submission Format |
| 99 | The RFP states on Page 68 that "The offeror shall |
submit at least three (3), but no more than five (5) Past Performance Questionnaires (PPQs) supporting the projects listed under Factor 1, Corporate Experience.
Attachment 7 Past Performance Questionnaire says to "Please return this completed Questionnaire via e-mail to: fema-loghouse-ctadmin@fema.dhs.gov."
| Should Offerors submit completed PPQs with their Phase II electronic proposal submission? | RFP, Page 68, Factor 3 - Past Performance; Attachment 7 | See Amendment 0001, L-13 Submission Requirements | ||
| 100 | Experience Area #7 says to "Provide a specific example of the Offeror's experience describing corporate safety strategy." Is the Government looking for information on how an Offeror "implements" their corporate safety strategy? | RFP, Page 65, Factor 1 - Corporate Experience | See additional language in Experience Area 7 on relevant experience. | |
| 101 | In CLIN 17, please confirm the government is looking for fully burdened rates inclusive of overhead, G&A, and fee | Pricing Sheet - CLIN 0017 | The Government is looking for actual rates, and not fully burdened rates. | |
| 102 | Please confirm what information the Government is requesting in CLIN 18 as column B does not contain any additional information. | Pricing Sheet - CLIN 0018 | See Amendment 0001 - revised Attachment 1 Pricing Table | |
| 103 | Please clarify the Government's definition of profit versus fee. | Pricing Sheet - CLIN 0018 | See Amendment 0001 - revised Attachment 1 Pricing Table. "Fee" has been deleted. | |
| 104 | Can the Government please indicate how these indirect rates will be evaluated since not all firms treat those categories equally when applying allowable costs. | Pricing Sheet - CLIN 0018 | The indirect rates will be evaluated for reasonableness. | |
| 105 | Please clarify what the correct unit of measure is in column F for CLIN 18. | Pricing Sheet - CLIN 0018 | See Amendment 0001 - revised Attachment 1 Pricing Table | |
| 106 | Where are contractors to include pricing for Readiness tasks? | B-8 Readiness Funding | Contractors will provide pricing for readiness via a TOPR after award. | |
| 107 | General Installation Regulations and Requirements states that MHUs must be blocked to a minimum height of 36". Should this be changed to a maximum of 36" in basic installation since a TOPP for heights over 36". | PWS, Section C.4.1 | See Amendment 0001 - Included in Installation Appendix | |
| 108 | Can FEMA provide a size dimension for the platform of standard MHU and TT stairs? | PWS, Section C.4.1 | See Amendment 0001- Included in Installation Appendix | |
| 109 | What lead time will the government provide for the contractor to obtain a GC license and/or permits, if the contractor is not licensed in the state? | C.14.1.6.1 Pre-Event Database Development – License and Non-Installation Requirements | If the Government requires the contractor to develop a database, it will be competed via a TOPR. | |
| 110 | How old are the TTHUs and what condition are they in? | C.2.3 Transportation SCOPE | The TTHUs are typically new and unused, with an age of 0 to 5 years. | |
| 111 | The contract includes liquidated damages of $1,000. If the units experience issues beyond our control (e.g., structural failure), will the contractor be held responsible for the liquidated damages? | I-22 52.211-11 Liquidated Damages | See Amendment 0001 - revision to I-22 52.211-11 Liquidated Damages | |
| 112 | What protocol will the government require prior to obtaining the units, as far as expectations for both parties to agree that they are “road worthy”? | C.2.3 Transportation SCOPE | If the contractor believes that a TTHU is not road-worthy, the contractor should contact the COR prior to starting any tow. | |
| 113 | Are the units going to be connected to utilities prior to inspection to verify the unit is functioning property prior to transporting? | C.2.2.1 Pre-Acceptance Inspection and C.2.2.2 Pre-Acceptance Testing | Typically, prior to departing a staging or storage yard, the TTHU will be unpowered with no water or sewer connection. The contractor may provide utilities at the staging yard at the contractor's expense, unless specifically directed otherwise by the CO/COR. | |
| END |
&"-,Bold"&14RFP QUESTIONS Solicitation #&K00000070FB8025R00000001
File details come from the government source that posted it. Updated .