RFP 70FB8025R00000001 Attachment 6 LogHOUSE Design and Construction Appendix 20240815.pdf

ATTACHMENT 6

LogHOUSE Design Appendix Construction Design Requirements

1 Group Site, Commercial Park Expansion, and Emergency Group Site Design

1.1 Site Specific Items

Specific items of work particular to each individual commercial park expansion site, group site and emergency group site (such as bus shelters, storm shelters, laundry facilities) will be specified at the time of work order issuance. Site specific items are identified by FEMA using the “Definable Features Checklist”, Attachment J.27. During each phase of design, the contractor shall, unless directed in writing by the COR, provide the price for each of the site-specific items.

1.2 Design Considerations

The contractor shall design the sites to effectively utilize the full capacity of each site, and account for disaster-specific requirements as defined by FEMA. The following items will be taken into consideration:

1. Each commercial park expansion site, group site and emergency group site shall be designed as a stand-alone package.

2. Work shall be scheduled to meet the required deadlines. Phasing of construction may be requested if deemed necessary.

3. Work may be performed simultaneously at multiple commercial park expansion sites, group sites and emergency group sites. FEMA group sites and private/commercial sites to meet schedule requirements.

4. Sites will generally be specified to include lots for manufactured homes that are, at a minimum, 40 feet wide by 85 feet (3,400 sq. ft.) (unless the park owner and FEMA have agreed to a different lot size). These lots will include parking spaces and shall incorporate UFAS requirements where applicable. Local fire code may dictate the distance between units.

5. In addition to a master meter for the overall site, the design shall be completed such that each manufactured transportable temporary housing unit may be individually metered for all utilities.

6. If a commercial park expansion site, group site and emergency group site is to be constructed on a plot of land that has an existing approved subdivision plan, use the existing designated utility corridors, and align the design accordingly.

7. Supporting calculations for the power, sewer, water, drainage, and lighting shall be submitted.

8. Site lighting shall include dusk to dawn lighting and provide one-foot candle lighting along public areas and roadways.

9. The site shall be graded to be free draining for a 10-year storm event or to meet local requirements. The drainage plan shall include storm water retention or detention ponds if required by AHJ.

10. The contractor shall work with local authorities and property owners to provide an area for the storage and staging of equipment and materials.

11. Local requirements are to be taken into consideration for zoning, buffer areas, tree preservation areas, and other conservation areas.

12. Each site shall contain concrete pads for solid waste collection.

13. Ensure that the number and location of fire hydrants are appropriate and conform to the local, State, and the National Fire Protection Association (NFPA) code. The most stringent code shall govern. In addition to DOT criteria, the road layout shall meet the standards of the local fire officials.

14. Incorporate adjacent roadways into the design in order to reduce the amount of perimeter roads in the original design. All ingress and egress roads shall have a grade sufficient to allow trailer access. Consideration shall be given to setbacks required by local authorities.

15. A traffic control plan shall be included at each level of design to address both interior traffic and driveway entry onto public roads. Multiple ingress and egress routes to the site may be provided.

16. Coordinate unit addresses with the applicable 911 authorities and USPS Postmaster.

a. The contractor shall coordinate with local emergency responders to develop roads that will satisfy the requirements for emergency vehicle access. The roads shall allow ample room between parked cars for fire and EMS equipment to pass as defined by local codes.

b. Work with local emergency services to identify emergency response (911) unit addresses and satisfy emergency responder’s need for street signs (sign locations and number).

c. Provide and install a number of mailboxes and kiosk(s) at each commercial park expansion site, group site, or emergency group site that will sufficiently serve the entire site. Mailbox areas shall be fully UFAS compliant to include access.

d. Incorporate a central mailbox near the site entrance that does not impede traffic in and out of the site.

17. Design and plan additional site features, such as storm shelters, guard shacks, laundry facilities, community centers, green space/pet areas, parking blocks, bike lanes and sidewalks, bike racks, storage sheds, and bus stops which may be required based on disaster specific needs and will be specified by FEMA when applicable.

18. Two clearly identified off-street parking spaces shall be provided for each lot. Each space shall be at least eight (8’) feet wide by twenty (20’) feet long.

19. At least one van-accessible parking space shall be provided at each bus stop, public area, and mailbox area. The van-accessible parking spaces and space access aisles shall be at least nine (9’) feet wide to allow all types of wheelchairs or scooters to exit or enter a van using a side-mounted lift and be designated by signs.

20. All Pads designated for an MHU TTHU shall have adequate space for the Tank and Pump component of the Residential Fire Sprinkler System.

21. If a Group Site, Commercial Park Expansion, or Emergency Group Site requires lift stations, the design shall include an additional grinder system such as the "muffin monster" or equal.

1.3 Requirements Meeting

1. The contractor shall meet with the Government to review and define commercial park expansion site, emergency group site or group site requirements at the time that the Government exercises the option to design and build a commercial park expansion or group site.

2. The contractor shall assist the Government in defining stakeholders, such as State and local governments, existing park owners, and utility providers who may have an interest in the outcome of the commercial park expansion site, emergency group site or group site design.

3. This meeting shall provide the basis for the conceptual design package that the contractor submits to the Government and can be utilized to facilitate necessary site approvals.

1.4 Conceptual Design Package

At the direction of the COR and having been provided a Definable Features check sheet (See Section J, Attachment J.27) from the COR, the design process will commence. All designs shall be in accordance with FAR Part 36. This CLIN covers all design activities as outlined under the contract sections “Commercial Park Expansion and Group Site Design, Section C.7; Emergency Group Sites, C.8,” not to exceed 25 percent design. This is defined as a rough layout with utilities, transportation rights of way, preliminary unit locations, as well as an estimate of site preparation (quantity take-off) and an order of magnitude estimate to allow the FEMA team to compare prices for different sites.

1. The contractor shall provide to the COR three copies and a PDF version of a completed conceptual design package within two (2) operational days after site approval (See Section F, Area #50).

2. The Conceptual Design Package shall consist of a conceptual layout overlaid on an aerial photo. The layout will include lot locations, road locations, utility corridors, laundry facilities and other amenities (as requested by FEMA), and a preliminary price estimate.

3. Other deliverables include the preliminary quantity take-off and an order of magnitude price estimate.

Commercial Park Expansion Design payment for work completed under this section is CLIN #

0007AH.

Group Site payment for work completed under this section is CLIN # 008AH.

Emergency Group Site payment for work completed under this section is CLIN # 00016AE.

1.4.1 Conceptual Design Package – Redesign

During the conceptual design process FEMA may request that the contractor redesign the commercial site expansion or group site to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the conceptual design.

Commercial Park Expansion Design payment for work completed under this section is CLIN #

0007AI.

Group Site payment for work completed under this section is CLIN # 0008AI.

Emergency Group Site payment for work completed under this section is CLIN # 00016AF.

1.5 50 Percent Design Package At the direction of the COR and having been provided a Definable Features check sheet (See Section J, Attachment J.27) from the COR, the design process will commence. This CLIN covers all design activities as outlined under the contract section “Commercial Park Expansion and Group Site Design, Section C.7; Emergency Group Sites, C.8,” from concept to 50 percent design package. The 50 percent design shall include an update of all documents submitted for the conceptual design. This CLIN includes site surveys for purposes of identifying the topography and boundaries for preparing the design. The survey shall be submitted as a separate document as part of the 50 percent design package. This CLIN also includes other deliverables such as the preliminary project schedule.

1. The contractor shall submit three copies and a PDF version of the 50 percent design package to the COR within four (4) operational days of FEMA’s approval of the conceptual package for site development (See Section F, Area #51). On a case-by-case basis, the contractor may submit a request to the COR in writing for a change to the required timeframe for the 50 percent design package.

2. The contractor shall work with FEMA to coordinate preliminary design approval with State and local officials.

3. The contractor shall provide to the COR the following in the 50 percent design package for each site:

a. Construction Timeline and Milestones:

i. Site development timeline

ii. Critical path

iii. Projected baselines and daily percentages of work to be completed

b. Drawings. The drawings are to include all existing and proposed physical improvements to the property, including, but not limited to:

i. Water and power infrastructure, sewer facilities, and fire hydrants

ii. Drainage control plan

iii. Curbs, gutters, and sidewalks as required

iv. Traffic signs, pavement striping, street lighting, and fencing.

v. Erosion and sediment control plan including retention ponds, water bodies, natural features, and amenities, 100-year flood contours, and easements.

vi. Buffer areas, tree preservation areas, conservation areas, existing buildings, and structures.

c. Other Submittals:

i. Other Milestones and Timelines

ii. Points of contact for all Federal, State, and local permitting and regulatory authorities required to participate or provide information for this task.

iii. Status of anticipated permits required, or copies of letters exempting this project from permit requirements.

iv. Preliminary price estimate is a square foot and cubic foot estimate. Specifically identify prices of add-on features for evaluation purposes, and make price-saving recommendations, as appropriate.

Commercial Park Expansion payment for work completed under this section is CLIN # 0007AJ.

Group Site payment for work under this section is CLN# 0008AJ.

Emergency Group Site payment for work completed under this section is CLIN # 00016AG.

1.5.1 50 Percent Design Package – Redesign During the design process FEMA may request that the contractor redesign the commercial site expansion or group site to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the 50% design.

Commercial Park Expansion payment for work completed under this section is CLIN # 0007AK.

Group Site payment for work completed under this section is CLIN # 0008AK.

Emergency Group Site payment for work completed under this section is CLIN # 0008AH.

1.6 100 Percent Final Design Package This CLIN will be used if the decision is made to proceed with a 100 percent design. This CLIN covers all design activities as outlined under the contract section “Commercial Park Expansion and Group Site Design, Section C.7; Emergency Group Sites, C.8,” or 100 percent design package. The 100 percent design package shall include an update of all documents submitted for the 50 percent design package. This CLIN also includes project schedule deliverables and other submittals.

1. The contractor shall submit three copies and a PDF version of the 100 percent design package to the COR within two (2) operational days of the approval of the 50 percent design package (See Section F, Area #52). On a case-by-case basis, the contractor may submit a request to the COR in writing for a change to the required timeframe for the 100 percent design package. This design package consists of the final coordinated design and support plans and information. This will include all Federal, State, and local approvals.

2. The COR, and other representatives determined by FEMA, as well as State and local officials shall review the design package with the contractor. The contractor shall take note of any comments and recommendations, incorporate them into the design, and proceed with the final coordinated (100%) design. The contractor’s final drawings shall be sealed by a professional engineer who is licensed to practice in the State where the commercial park expansion group site, group site or emergency group site will be constructed. Three full-size copies, three half-size copies, a PDF, and vector version of the design shall be submitted. Electronic copies of the PDF and vector versions shall be delivered to both the CO and the COR. The Vector version is defined as MicroStation as well as AutoCAD.

3. The phasing strategy and schedule shall be submitted with the 100 percent design for Government review.

4. The contractor shall not proceed with the construction until the CO provides a Notice to Proceed (NTP).

5. The contractor shall provide to the COR the following in the 100 percent design package for each site:

a. Construction Timeline and Milestones. Project schedule timeline, with tentative start date (tentative until NTP issued).

b. Risk Management Plan. The contractor, in addition to providing a project schedule with critical path identified, shall analyze their future activities, and note key milestones, processes, or events that threaten the schedule. Milestones such as ordering of product, deliveries, preparation of project area for subcontractor mobilization, expected weather events, and utility notification and connection are examples of critical milestones that may not be on the critical path, but could impact the progress or perceptions of progress. These factors shall be listed in matrix or narrative documents, in the format of Activity – Challenge – Discussion

– Resolution/Action as the project Risk Mitigation Plan. Include a section in the plan for consideration of risks to personnel and property due to safety considerations. In the event that the project schedule shows a delay to the work in progress, the contractor shall provide the COR, within 24 hours of the request, a plan that shows how the schedule will be recovered.

c. Quantities for Construction. Based on the definable features table in Section J:

Attachment J.27, the recommended items for quantity take off are shown, but not limited to, those listed in the table.

d. Price Estimate.

e. Drawings. The drawings are to include all existing and proposed physical improvements to the property, including, but not limited to water and power infrastructure, sewer facilities, and fire hydrants.

f. Drainage control plan.

g. Curbs, gutters, and sidewalks as required.

h. Traffic signs, pavement striping, street lighting, and fencing.

i. Erosion and sediment control plan including retention ponds, water bodies, natural features, and amenities, 100-year flood contours and easements.

j. Buffer areas, tree preservation areas, conservation areas, existing buildings, and structures.

k. Points of contact for all Federal, State, and local permitting and regulatory authorities required to participate or provide information for this task.

l. All permits and status of permits required, or copies of letters exempting this project from permit requirements.

Commercial Park Expansion payment for work completed under this section is CLIN # 0007AL.

Group Site payment for work completed under this section CLIN# 0008AL.

Emergency Group Site payment for work completed under this section CLIN# 0008AI.

1.6.1 100 Percent Design Package – Redesign During the design process FEMA may request that the contractor redesign the commercial site expansion or group site to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the 100% design.

Commercial Park Expansion payment for work completed under this section is CLIN # 0007AM.

Group Site for work completed under this section is CLIN # 0008AM.

Emergency Group Site for work completed under this section is CLIN # 0008AJ.

1.7 Construction Proposal Price Breakdown

The contractor shall furnish a price breakdown, including itemization in sufficient detail to permit an analysis of all expenses such as:

1. Material

2. Labor, including burden, as applicable

3. Equipment

4. Subcontracts

5. Overhead, both Home Office and Field, as applicable

6. Profit

1.7.1 Construction Timeframes and Schedules

1. Timeframe for Mobilization. Upon issuance of the NTP, the contractor shall mobilize within forty-eight (48) hours and begin construction/installation work.

2. Timeframe for Commercial Park Expansion Site, Group Site and Emergency Group Site Completion. The commercial park expansion site(s) shall be completed within the awarded timeframe. The contractor must provide a cost loaded schedule that reflects the approved construction time frame and shall show completion of the site.

1.8 Construction Documents (CD)

All of the pre-design, schematic, and design development work takes its final shape with the Construction Documents phase, the largest phase of the design process. The architect finalizes details and technical information into a complete package of drawings and specifications. The Construction Documents serve two primary purposes: permitting and bidding.

This deliverable is based on all the work provided by the contractor to this point and does not have a separate CLIN.

2 Staging Area Feasibility, Improvement, Design, and Construction If required, the contractor may be requested to acquire a land lease and provide a 100% design, construction, and/or staffing for a staging yard. The size and number of the staging yard will be based on the anticipated size of the mission. The staging yard shall be on flat, level land with adequate draining and enough area to accommodate staging of both travel trailers and the dimension of a three-bedroom Next-Gen MHU. The actual required minimum number to stage will be determined by the JFO when a workorder is issued for staging yard design and construction. The space should allow for simultaneous ingress and egress of multiple TTHUs.

The staging yard design must be submitted and approved by the EHP office BEFORE construction can begin. There shall be space for a mobile office and storm shelter (provided by FEMA) that can accommodate all staging yard personnel with accommodations to meet all Federal, State, and local pandemic and/or epidemic restrictions. At the request of the CO/COR, the contractor may be required to provide the following to construct, operate and maintain the staging yard:

1. Installation, hookup fees and billing of all temporary utilities to include but not limited to power, internet, water, sewer, and gas to accommodate local weather conditions.

2. If the land does not have enough hardscape to accommodate staging requirements, the contractor shall install appropriate geo tech fabric and crush and run at a min. Final design will be based on local soil conditions. Installation of crush and run shall be designed to accommodate the weight of the three-bedroom Next Gen MHUs and supporting staging yard equipment. Final requirements will be based on the size of the staging yard.

3. Contractor may be required to provide separate climate-controlled bathroom facilities to accommodate both genders and ADA, complete with appropriate hand washing stations equipped with liquid soap and paper towels. Contractor shall ensure bathrooms are serviced three (3) times per week. Service shall be documented in writing for each unit and submitted to Government for payment. Service shall include:

a. Complete removal of all gray water and seepage.

b. Cleaning of the interior waste holding tank with a commercial grade cleaner.

c. Cleaning of the toilet seat and cover with a commercial grade bactericide.

d. All seats, doors, walls, handles, and floors shall be cleaned, sanitized, and free of graffiti.

e. Replenish fresh water in hand sinks.

f. Restock toilet tissue, toilet seat covers, hand soap/sanitizer, paper towels and trash bags.

g. Removal of trash.

4. Contractor may be required to provide fencing, 24-hour security and any other security measures to control who can enter the staging yard and to protect TTHUs from theft, vandalism, or unauthorized access.

5. Contractor may be required to provide sufficient portable light towers to provide outdoor lighting to accommodate receiving and dispatching TTHUs and staging yard equipment and to facilitate staging yard personnel walking or driving around the yard.

Design shall include lighting plan.

6. Contractor may be required to provide 40-feet Conex storage containers, as appropriate, to store pallets, tri-wall containers, and other miscellaneous items until staging yard has closed.

7. Contractor may be required to provide 8-yard dumpster hauling, rental and disposal, as appropriate, and contract for dumpsters to be emptied once per week.

8. As necessary, Contractor may be required to be responsible for grass mowing and snow removal to allow for safe vehicle and pedestrian access.

9. Contractor may be required to provide janitorial services for the mobile office.

Vendor will provide all necessary cleaning supplies, materials and equipment required for cleaning and trash disposal. Areas to be serviced include:

a. Entrance doors

b. All office and workstations

c. Break room to include tables, microwaves, and refrigerators, if applicable

d. Hallways, if applicable

e. Outside entrance

f. Trash cans

g. Windows

h. Floors

10. Contractor may be required to provide all equipment, labor, and consumables for monthly pest service to control, insects, rodents, and mosquitos. Areas to be services include:

a. Exterior perimeter of buildings

b. Interior rooms, offices, and hallways

c. Bathrooms

d. Mechanical and Janitorial closets

11. Contractor may be required to provide portable backup generators and fuel, as appropriate. Backup generators will be sized appropriately to support final staging yard electrical needs.

12. Contractor may be required to provide class 3 bulk fuel, as appropriate, for ground fuel support and services to FEMA.

13. As a part of the ready for dispatch process, the contractor may be required to make repairs to the TTHUs.

14. Contractor may be required to provide all rental equipment to include but not limited to forklifts, tractors, to operate the staging yard. Contractor shall provide all maintenance required for the rental equipment either through the rental agreement, direct labor, or subcontractor labor.

15. Contractor may be required to demolish the staging yard and restore the area back to its original conditions. Contractor will be given 30 days’ notice of demobilization to prepare for demo activities.

16. At the discretion of the COR, the contractor may be required to demolish and dispose of any TTHU and/or TTHU frame that is damaged beyond repair. The request to demolish individual units may come separate and independent of the request to demolish the staging yard area.

2.1 Staging Area Feasibility

2.1.1 DHM Site – Tier One Site Assessment

A tier one site assessment is a windshield identification of available land for DHM Site development (the “Tier One Site Assessment”). The Contractor shall generate a Tier One Site Assessment and submit it to the COR. The Tier One Site Assessment shall include at least the following:

(a) Site Photo(s),

(b) Site Name,

(c) Site Location,

(d) County where the site is located,

(e) GPS Coordinates at the street,

(f) Site Characteristics that include site vegetation cover,

(g) Current and Past site use,

(h) Wetlands visual inspection,

(i) Site Utilities that include the availability and distance of water, sewer and power sources,

(j) Local Zoning Requirements and Regulations

(k) Site Pros that outline the positive features and advantages of using the site,

(l) Site Cons that point out the negative features that would pose a challenge to construction,

(m) Site Size,

(n) Number of TTHUs and External TPSs that can be staged on the site, and

(o) Owner Contact Information,

(p) Feasibility or infeasibility of using the site.

The Tier One Site Assessment is required to be provided to the COR within the timeframe specified in Section F: Deliveries or Performance, Area #43.

Commercial Park Expansion: Payment for work completed under this section is CLIN #0007AA.

Group Site: Payment for work completed under this section is CLIN #0008AA

2.1.2 Floodplain Evaluation

Contractor shall use local floodplain information and Flood Insurance Study ( the “FIS”) maps to determine what floodplain designation covers the identified site. Under no circumstances shall a DHM Site be located, or a TTHU be Installed, within a floodway or coastal high hazard area (“V” Zone). The Contractor shall generate a report and submit to the COR within the timeframe specified in Section F: Deliveries or Performance, Area #44.

Commercial Park Expansion: Payment for work completed under this section is CLIN #0007AB.

Group Site: Payment for work completed under this section is CLIN #0008AB.

2.1.3 Tier Two Site Assessment and Report

In a tier two site assessment Contractor shall verify land ownership, verify that the Utilities observed during the Tier One Site Assessment are adequate in supporting the DHM Site operation, or outline what shall be accomplished for the utilities to be adequate and then Contractor shall generate a report and submit it to the COR per the established timeline in Section F, Area #45 (the “Tier Two Site Assessment”). Contractor shall include any information on the Tier Two Site Assessment that was not identified but was required by the Tier One Site Assessment.

Commercial Park Expansion: Payment for work completed under this section is CLIN #0007AD.

Group Site: Payment for work completed under this section is CLIN #0008AD.

2.1.4 Environmental Planning and Historic Preservation Support NEPA

FEMA frequently conducts environmental and historical preservation review through completion of an expedited Environmental Assessment (the “EA”). This is a National Environmental Policy Act (“NEPA”) documentation process that examines a wide variety of potential impacts on environmental and historic resources and addresses the possible presence of hazardous materials and natural hazards. The NEPA process also requires public input into the site selection process.

EAs are typically completed in 7-14 Calendar Days.

FEMA may task the Contractor with assisting with the documentation of the environmental clearance of the TTHSA. If this occurs, the Contractor shall generate a report and submit it to the COR per the established timeline in Section F, Area #46. Once complete and reviewed, FEMA would approve and sign the environmental clearance, usually an EA.

FEMA may require that the Contractor do the following:

a) Review the site for compliance with environmental and historic preservation laws, policies, and executive orders such as the National Historic Preservation Act, Endangered Species Act, Executive Order 11988 (Floodplain Management), Executive Order 11990 (Protection of Wetlands), and Executive Order 12898 (Environmental Justice).

b) Coordinate with Federal, SLTT, and environmental and historic preservation officials and organizations to provide information on the selected site;

c) Gather information such as the (i) site address and the latitude/longitude in decimal degrees, (ii) names of endangered species in the area, (iii) lists of special resources such as wetlands and past uses of the land;

d) generate drawings that show the boundary of the proposed TTHSA and how the TTHSA relates to its surroundings and topography;

e) provide photographs of the entire site and any structures on the site (photos shall provide an understanding of the 360 degree view of the site);

f) Compile copies of other relevant information such as existing EAs, remediation reports, permits, historic property designations or surveys, or archaeological surveys;

g) Generate a report addressing the items needed for a comprehensive EA (the “EA Report”) and not otherwise included in other CLINs. The EA Report will include: research and investigations into endangered species and wetlands, information such as the site address, latitude/longitude in decimal degrees, drawings that show the boundary of the proposed staging area site, and how the site relates to its surroundings, topography, photographs of the entire site, any structures on the site, and special resources on the site, such as woodlands. The EA Report shall be submitted to the COR per the established timeline in Section F, Area #49.

Commercial Park Expansion: Payment for work completed under this section is CLIN #

0007AG.

Group Site: Payment for work completed under this section is CLIN #0008AG.

2.1.5 Historical Preservation Survey

Contractor shall conduct research on each DHM Site to ensure compliance with preservation laws, policies, and executive orders such as the National Historic Preservation Act. Contractor shall coordinate with Federal, SLTT and local environmental and historic preservation officials and organizations to obtain information on the selected site(s). Contractor shall compile copies of historic property designations or surveys, or archaeological surveys and generate a report and submit to the COR per the established timeline in Section F, Area #47.

Commercial Park Expansion: Payment for work completed under this section is CLIN #0007AE.

Group Site: Payment for work completed under this section is CLIN 0008AE.

2.1.6 Environmental Database Search

Contractor shall conduct a database search on each proposed DHM Site to identify past uses of the site, any existing remediation reports, and any information related to potential hazardous materials.

Contractor shall generate a report and submit to the COR per the established timeline in Section F, Area #48.

Commercial Site Expansion: Payment for work completed under this section is CLIN # 0007AF.

Group Site: Payment for work completed under this section is CLIN 0008AF.

3 DHM Site Design and Construction

3.1 Staging Area Operation

Contractor shall propose on providing enough staff to operate the staging yard and to accommodate receiving incoming TTHUs and supporting equipment from FEMA Storage yards and dispatching TTHUs to be installed, with the capacity to increase operational as appropriate.

FEMA will provide the Accountable Property Officer.

Additional Items to consider:

1. Lease shall be transferable to FEMA.

2. Contractor staging staff will be required to work seven (7) days per week. Hours worked will be determined by the Joint Field Office (JFO) with a minimum of 8 hours a day but could increase up to 16 hours a day.

3. Staff shall be qualified to fill the position they are assigned to at the Staging Yard.

4. Contractor will be given 30-day notice to demobilize, turn operations over to FEMA or shut down the staging yard.

All Staging yard equipment or facilities provided by the government will be considered government furnished contractor installed.

3.2 Staging Area Design - General

3.2.1 Site Specific Items

Specific items of work particular to each individual staging area site will be specified at the time of work order issuance. Site-specific items are identified by FEMA using the “Definable Features Checklist – Staging”, Attachment J.30. During each phase of design the contractor shall, unless directed in writing by the COR, provide the price for each of the site-specific items.

3.2.2 Design Considerations

The contractor shall design the sites to effectively utilize the full capacity of each site, and account for disaster-specific requirements as defined by FEMA. The following items will be taken into consideration as part of the design:

1. Each staging area site shall be designed as a stand-alone package.

2. Work shall be scheduled to meet the required deadlines. Phasing of construction may be requested if deemed necessary.

3. Work may be performed simultaneously at multiple sites to meet schedule requirements, including staging areas, commercial park expansions, group sites, emergency group sites, and private sites.

4. Local fire code may dictate allowable distance between staged units.

5. If a staging area site is to be constructed on a plot of land that has an existing approved utilization plan, use the designated utility corridors to the extent possible, and align the design accordingly.

6. Supporting calculations and drawings for the site drainage, site electric, and site lighting plan shall be submitted.

7. Site lighting shall include dusk to dawn lighting and provide one-foot candle lighting along work areas and roadways.

8. The site shall be graded to be free draining for a 10-year storm event or to meet local requirements. The drainage plan shall include storm water retention or detention ponds if required by the Authority Having Jurisdiction (AHJ).

9. State, Local, Tribal and Territorial (SLTT) environmental and Department of Natural Resource requirements are to be taken into consideration for zoning, buffer areas, tree preservation areas, and other conservation areas.

10. Ensure that the number and location of fire hydrants are appropriate and conform to the SLTT and the National Fire Protection Association (NFPA) code. The most stringent code shall govern. The road layout shall also meet the standards of the local fire officials.

11. All ingress and egress roads shall have a grade sufficient to allow trailer access.

Consideration shall be given to setbacks required by local authorities.

12. A traffic control plan shall be included at each level of design to address both interior traffic and access onto and from public roads. Multiple ingress and egress routes to the site may be provided.

13. Security planning shall be included at each level of design, including fencing, gates, and security personnel support structures.

14. Site management considerations shall also be included at each level of design.

3.2.3 Requirements Meeting

1. The contractor shall meet with the Government to review and define staging area site requirements at the time that the Government exercises the option to design and build a staging area site.

2. The contractor shall assist the Government in defining stakeholders, such as State, Local, tribal and territorial governments, land owners, and utility providers who may have an interest in the outcome of the staging area design.

3. This meeting shall provide the basis for the conceptual design package that the contractor submits to the Government and can be utilized to facilitate necessary site approvals.

3.2.4 Staging Area Design - Conceptual Design Package

At the direction of the COR and having been provided a Definable Features Checklist (See Section J, Attachment J.30) from the COR, the design process will commence. This CLIN covers all design activities as outlined under the contract section “Staging Area Design” not to exceed 25 percent design. This is defined as a rough layout with utilities, transportation rights of way, staging and operations locations, as well as an estimate of site preparation (quantity take-off) and an order of magnitude estimate to allow the FEMA team to prepare for funding support.

A) The contractor shall provide to the COR three copies and a PDF version of a completed conceptual design package within two (2) operational days after site approval (See Section F, Area #50).

B) The Conceptual Design Package shall consist of a conceptual layout, overlaid on an aerial photo. The layout shall include staging locations, operations space, maintenance and management locations, road locations, utility corridors, trash collection areas, and other features as requested by FEMA.

C) Other deliverables include the preliminary quantity take-off and an order of magnitude price estimate.

Payment for work completed under this section is CLIN #0002AZ.

3.2.4.1 Conceptual Design Package – Redesign

During the conceptual design process FEMA may request that the contractor redesign the staging area to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the conceptual design.

Payment for work completed under this section is CLIN #0002BA.

3.2.5 Staging Area Design - 50 Percent Design Package

At the direction of the COR and having been provided a Definable Features check sheet (See Section J, Attachment J.30) from the COR, the design process will continue. This CLIN covers all design activities as outlined under the contract section “Staging Area Design” from concept to 50 percent design package. The 50 percent design shall include an update of all documents submitted for the conceptual design. This CLIN includes site surveys for purposes of identifying the topography and boundaries for preparing the design. The survey shall be submitted as a separate document as part of the 50 percent design package. This CLIN also includes other deliverables such as the preliminary project schedule.

1. The contractor shall submit three copies and a PDF version of the 50 percent design package to the COR within four (4) operational days of FEMA’s approval of the conceptual package for site development (See Section F, Area #51). On a case-by-case basis, the contractor may submit a request to the COR in writing for a change to the required timeframe for the 50 percent design package.

2. The contractor shall work with FEMA to coordinate preliminary design approval with SLTT officials.

3. The contractor shall provide to the COR the following in the 50 percent design package for each site:

a. Construction Timeline and Milestones

i. Site development timeline

ii. Critical path

iii. Projected baselines and daily percentages of work to be completed

iv. Cost loaded schedule

b. Drawings. The drawings are to include all existing and proposed physical improvements to the property, including, but not limited to:

i. Specified infrastructure

ii. Drainage control plan

iii. Traffic signs, pavement striping, street lighting, and fencing.

iv. Erosion and sediment control plan including retention ponds, water bodies, natural features, amenities, 100-year flood contours, and easements.

v. Buffer areas, tree preservation areas, conservation areas, existing buildings, and structures.

c. Other Submittals

i. Other Milestones and Timelines

ii. Points of contact for all Federal, State, and local permitting and regulatory authorities required to participate or provide information for this task.

iii. Status of anticipated permits required, or copies of letters exempting this project from permit requirements.

iv. Specifically identify prices of add-on features for evaluation purposes. Make price saving recommendations as appropriate.

Payment for work completed under this section is CLIN 0002BB.

3.2.5.1 50 Percent Design Package – Redesign

During the design process FEMA may request that the contractor redesign the staging area to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the 50% design.

Payment for work completed under this section is CLIN #0002BC.

3.2.6 Staging Area Design - 100 Percent Final Design Package

This CLIN will be used if the decision is made to proceed with a 100 percent design. This CLIN covers all design activities as outlined under the contract section “Staging Area Design” for 100 percent design package. The 100 percent design package shall include an update of all documents submitted for the 50 percent design package. This CLIN also includes project schedule deliverables and other submittals.

A) The contractor shall submit the 100 percent design package to the COR and CO within two (2) operational days of the approval of the 50 percent design package (See Section F, Area #52). This design package consists of the final coordinated design and support plans and information. This will include all Federal, State, and local approvals.

B) The COR, and other representatives determined by FEMA, as well as SLTT officials, shall review the design package with the contractor. The contractor shall take note of any comments and recommendations, incorporate them into the design, and proceed with the final coordinated (100%) design. The contractor’s final drawings shall be sealed by a professional engineer who is licensed to practice in the State where the site will be constructed. Three full-size copies, three half-size copies, a PDF, and vector version of the design shall be submitted. Electronic copies of the pdf and vector versions shall be delivered to both the CO and the COR. The Vector version is defined as MicroStation as well as AutoCAD.

C) The phasing strategy and cost loaded schedule shall be submitted with the 100 percent design for Government review.

D) The contractor shall not proceed with the construction until the CO provides a Notice to Proceed (NTP) for Construction (Clearance for Construction).

E) The contractor shall provide to the COR and CO the following in the 100 percent design package for each site:

o Construction Timeline and Milestones. Project schedule timeline, with tentative start date (tentative until NTP issued).

o Risk Management Plan. The contractor, in addition to providing a project schedule with critical path identified, shall analyze their future activities, and note key milestones, processes, or events that threaten the schedule.

Milestones including but not limited to, acquiring required permits, procurement and delivery of equipment and material site preparation, subcontractor mobilization, anticipated weather delays, and utility coordination and connections, are examples of critical milestones that may not be on the critical path, but could impact the progress or perceptions of progress. These factors shall be listed in matrix or narrative documents, in the format of Activity – Challenge – Discussion – Resolution/Action as the project Risk Mitigation Plan. Include a section in the plan for consideration of risks to personnel and property due to safety considerations. In the event that the project schedule shows a delay to the work in progress, the contractor shall provide the COR, within 24 hours of the request, a plan that shows how the schedule will be recovered.

o Quantities for Construction. Based on the definable features table in Section J:

Attachment J.27, the recommended items for quantity take off are shown, but not limited to, those listed in the table.

o Price Estimate.

o Drawings. The drawings are to include all existing and proposed physical improvements to the property, including, but not limited to, infrastructure, roads, and fencing.

o Drainage control plan.

o Traffic signs, pavement striping, street lighting, and fencing.

o Erosion and sediment control plan including retention ponds, water bodies, natural features, and amenities, 100-year flood contours and easements.

o Buffer areas, tree preservation areas, conservation areas, existing buildings, and structures.

o Points of contact for all Federal, State, and local permitting and regulatory authorities required to participate or provide information for this task.

o All permits and status of permits required, or copies of letters exempting this project from permit requirements.

Payment for work completed under this section is CLIN #0002BD.

3.2.6.1 1 100 Percent Design Package – Redesign

During the design process FEMA may request that the contractor redesign the staging area to include changes. If FEMA requests a redesign and such redesign is not necessitated by the fault of the contractor, the contractor shall complete the work within the timeframes and performance requirements that are mandatory for the 100% design.

Payment for work completed under this section is CLIN #0002BE.

3.3 Staging Area Design - Construction Proposal Price Breakdown

The contractor shall furnish a price breakdown, including itemization in sufficient detail to permit an analysis of all expenses, such as:

1. Material

2. Labor

3. Equipment

4. Subcontracts

5. Overhead

6. Profit

7. General and Administrative

The price breakdown shall be included with both the 50 Percent and 100 Percent Design Packages as specified in Section F, Areas 51 and 52 respectively.

Payment for work completed under this section for the 50 Percent Design Package is CLIN

#0002BB

Payment for work completed under this section for the 100 Percent Design Package is CLIN #

0002BD.

3.4 Staging Area Design - Construction Timeframes

1. Timeframe for Mobilization. Upon issuance of the construction NTP, the contractor shall mobilize in accordance with the mobilization timeframe submitted with their construction proposal.

2. Timeframe for Staging Area Site Completion. The staging area site(s) shall be completed within timeframe awarded in the task order.

Payment for work completed under this section for the 50 Percent Design Package is CLIN

#0002BB.

Payment for work completed under this section for the 100 Percent Design Package is CLIN #

0002BD.

4 Staging Area Construction

These CLINs include all work required to complete a fully developed and functional staging area in accordance with the references and requirements described in this contract. (These CLINs are bid after site design is complete and will be negotiated between FEMA and the contractor to become a fixed price based on the contractor’s design.)

The following areas of the PWS describe the requirements for Staging Area Construction.

Section Title CLIN #

4.1 Coordination of Site and Utility Work 0002BF

4.2 Work Limits 0002BF

4.3 Surveying 0002BF

4.4 As-Built Field Surveys 0002BF

4.5 Temporary Construction Facilities for FEMA

Personnel

0002BH

4.6 Debris Cleanup 0002BF

4.7 Site Grading 0002BF

4.8 Site Utility Infrastructure 0002BF

4.9 Water Distribution System 0002BR

4.10 Electrical Service 0002BL

4.11 Roads, Surfaces and Pads 0002BF

4.12 Staging Area Construction Site Fencing 0002BF

4.13 Additional Site Work 002BG

4.14 Staging Area Construction-Related Bonds 0002BK

4.1 Coordination of Site and Utility Work

1. All efforts shall be effectively coordinated with all Government entities, as required by Federal, State, and local laws and regulations.

2. The contractor shall coordinate all utility relocation requirements and make payment to the utility companies for all services, fees, and permits required to relocate and re-establish service if applicable.

3. Utility services shall not be interrupted except for brief periods if necessary to facilitate cut-ins.

4. The contractor shall be responsible for all expenses related to protecting existing utilities from damage as it relates to work performed under this contract. Coordinate utility installations with the local communication companies so as to not impede completion deadlines.

4.2 Work Limits

The construction work limits (CWL) as delineated in the drawings shall define the boundaries of the finished staging area site and shall be the area in which the contractor will have full operational control. Any limited work limits (LWL) delineated in the drawings are meant to depict areas outside the finished staging area site which provide the contractor temporary access or other usages such as storage of materials. The LWL shall be returned to original conditions upon completion of the staging area construction, and such property will return to original usage.

4.3 Surveying

The contractor shall layout the work from established benchmarks. For each feature of work, field staking shall define area limits such that the COR can easily determine if alignment and/or limit adjustments need to be made.

4.4 As-Built Field Surveys

1. An as-built field survey of all utilities shall be conducted after completion of construction, in order to determine the final locations, elevations, and inverts of all features.

2. Three (3) sets of as-built drawings shall be provided to the COR and CO. A vector version shall also be provided to both the CO and COR. All surveys shall be completed per the timeline established in Section F, Area #53.

4.5 Construction Documents (CD)

All of the pre-design, schematic, and design development work takes its final shape with the Construction Documents phase, the largest phase of the design process. The architect finalizes details and technical information into a complete package of drawings and specifications. The Construction Documents serve two primary purposes: permitting and bidding.

This deliverable is based on all the work provided by the contractor to this point and does not have a separate CLIN.

4.6 Temporary Construction Facilities for FEMA Personnel

At the discretion of the COR with…