Amendment 0003 Attachment 9 Phase II Questions and GOVT Responses.xlsx
XLSX spreadsheet 39 KB Posted
- Attached to
- FEMA LogHOUSE II - Logistics Housing Operations Unit Installation, Maintenance and Deactivation Federal contract opportunity
- Solicitation number
- RFP-70FB8025R00000001
- Issued by
- Federal Emergency Management Agency
About this file
This document is an Amendment 0003 Attachment containing 128 questions and answers related to the FEMA LogHOUSE II solicitation. The questions cover critical details about the contract's pricing, oral presentation requirements, past performance submissions, and technical approach expectations. Key clarifications include confirmation that the base period involves 175 Transportable Temporary Housing Units (TTHUs) with an option for 325 additional units, oral presentations will be conducted via Zoom, and contractors can submit CPAR records in lieu of Past Performance Questionnaires.
Notable provisions include a partial small business set-aside, allowing contractors to propose additional labor categories, and specific guidance on pricing structures. The government emphasized that the sample scenarios and definable feature checklists are for reference only and do not require completion. Contractors received guidance on travel billing, system integration expectations, and oral presentation rules, such as subcontractors being permitted to participate and participants allowed in multiple presentations. The contract is designed to support FEMA's disaster housing mission by providing hauling, installation, maintenance, and deactivation services for temporary housing units across the contiguous United States, with an anticipated award date of August 2025.
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Sheet1
| Question Number | Question/Comment | Document, Page #, and Section | FEMA Response |
| 1 | Staging Management (0002AP) and Staging Security (0002AO) are listed as TO CLINs however they are shaded blue. Please confirm whether FEMA is requesting a price for these. Not knowing location , size of the staging yard and the number of units would make it hard to price these CLINs. | CLIN Pricing Table | No, that information will be requested as either part of a TOPR, or after a TOPR is award as a TOPP. |
| 2 | CLIN 0003AD, Commercial Park Feasibility Inspection- Should the pricing of this CLIN include all the information requested in Section C 3.6.1 of the | CLIN Pricing Table | Yes - pricing for this CLIN should include all information in C 3.6.1. |
| 3 | CLIN 0004BL- Power Pedestal w/o meter loop- Is there any length of wire to be included in this pricing? Or is all the wire to connect the pedestal to the power source a component of the 50 ft required with the installation, with overages subject to invoicing under 2004BM, Additional Wiring? | CLIN Pricing Table | No additional wire is priced with CLIN 0004BL.Wire in excess of 50 ft is charged to CLIN 0004BM. |
| 4 | The instructions for Phase II do not mention that the offeror should price the constructiuon tasks within these appendicies; however there are two inferences within each to the process of cost estimates. Please confirm that FEMA is providing this informnation as a reference for the Oral Presentation and that FEMA is not asking that these construction scenarios be priced on a TOPP form. | Appendix 2,3&4 | FEMA is providing this information as reference only for the oral presentation. |
| 5 | During the last round of question and the Phase II instructions state "the offereor should submit the PPQs" yet the instructions at the top of the form indicates that the person filling out the form should send it directly to fema.loghouse.ctadmin@fema.dhs.gov. Out of an abundance of caution, please clarify whether the propsal offeror or the person filling out the form should submit; or both. | PPQ | The Government will accept questionnaires submitted from the offeror and those submitted directly to fema-loghouse-ctadmin@fema.dhs.gov. |
| 6 | Clean and Make Ready for Re-Use- Attachment 2 of Section C.5.16 states" Remove all bedding…..and replace mattresses and box springs…" There are several different sizes of mattresses and box springs which makes it difficult to give a price inclusive of the repla cement of these items. Double mattresses, double box springs, single mattress, single box springs, queen size mattress for both travel trailers and MHU, single travel trailer bunk mattresses to name a few. Will FEMA allow the CMMR price that will include all aspects of Attachment 2 except the mattress and box spring replacement? Those items can be inclcuded on a TOPP when the contractor has a better understanding of the items needed to complete each particular CMMR. | CLIN 2007AA | See section C.5.16 of the PWS, and CLIN 0006AB added to pricing table. |
| 7 | Please state the total number of TTHU units to be included in the Group Site. | Appendix 3 | The Government is not providing a total number of TTHUs for the group site. The offeror should project the number of pads based on the space available. The square footage for a group site pad (unit and parking only) can be assumed to be 100 ft x 60 ft. |
| 8 | Please provide clarification on PPQ submission. Instructions on the PPQ document state "Please return this completed Questionnaire via e-mail to: fema-loghouse-ctadmin@fema.dhs.gov"; however, Instructions on Phase II Information PDF state "The offeror shall submit the required questionnaires." Please clarify if the reference is to send the PPQ directly to FEMA, if the offeror is to submit the PPQ to FEMA, or both. | Attachment 7 Past Performance Questionnaire; |
| Phase II Information, page 1, Phase II - Factor Three (3): Past Performance | The Government will accept questionnaires submitted from the offeror and those submitted directly to fema-loghouse-ctadmin@fema.dhs.gov. | ||
| 9 | There is no Desgin Manager listed in the CLINs. Is the Design Manager a role on the contract? | Attachment 1 LogHOUSE Pricing Table; |
| Amendment 1, PWS, Attachment 2, C.12.5 TTHU Field Task Order Management Labor Categories | The government realizes that there may be additional contractor labor categories that will benefit the government. The government will allow contractors to propose additional labor categories to be included in task order (TO) management. However, design managers are typically only included in construction projects, which will have separate proposals either as a TO or task order price proposal (TOPP). | |||
| 10 | Is it the government's intent to award TOs for group site design/construction or commercial park expansion to Small Business awardees? | Amendment 1 RFP, page 4-5, B-3 Partial Small Buiness Set-aside | Yes | |
| 11 | For the TOPP G&A Expense rate, can you confirm that the respondents are to use the G&A expense rate associated with the TOPP rather than their federally approved corporate G&A rate? | Attachment 1 LogHOUSE Pricing Table | The G&A rate proposed for TOPPs may not exceed federally approved corporate G&A rates. A lower rate may be proposed. | |
| 12 | Can you please confirm if our 21 PowerPoint slides are due on April 29th? If yes, can offerors make changes between submittal and prior to their scheduled oral presentations? | Amendment 1 RFP, page 69, Phase II, Factor 2: Oral Presentation - Technical Approach | Changes cannot be made after submission. | |
| 13 | In Attachment 12, Appendix 1, please clarfiy if the number of options listed in the title should read 8 to match the number of options listed below. | Attachment 12 TOPR, page 1 of Appendix 1, 2. Period of Performance | Please see revised TOPR. | |
| 14 | As 0002AP Staging Management and Support and 0002AQ Staging Security are usually individual TO level CLINs, please confirm offerors do not need to submit pricing at the IDIQ level. | Attachment 1 LogHOUSE Pricing Table | These are TO CLINs | |
| 15 | What is the correct total number of TTHUs for the 90 day initial period, 175 TTHUs? | Attachment 12 TOPR, page 1, TOPR; |
| Attachment 12 TOPR, page 1 of Appendix 1 | Please see revised TOPR. | |||
| 16 | Please confirm that FEMA or the Government will conduct Staging Security Risk Assessments. If not FEMA or the Government, what criteria is the securty asessment based on? | Attachment 1 LogHOUSE Pricing Table | Yes, the government will conduct staging security risk assessments. | |
| 17 | What is the correct total number of TTHUs for the option period, 425 TTHUs? | Attachment 12 TOPR, page 1, TOPR; |
| Attachment 12 TOPR, page 1 of Appendix 1 | Please see revised TOPR. | |
| 18 | For our Factor 2 Oral Presentation Technical Approach, are we only required to address the 7 areas in the RFP which are also in the TOPR: |
1. Operating a Staging Yard including dispatching and receiving Manufactured Homes and Travel Trailers.
2. Private & Commercial Park Site Feasibility which determines if a site can accommodate a Manufactured Home or Travel Trailer.
3. Installation of Manufactured Homes and Travel Trailers.
5. Deactivation/ Uninstalling and Removal of Manufactured Homes and Travel Trailers.
4. Maintenance of Manufactured Homes and Travel Trailers.
6. Staging Site Design and Construction, Commercial Park Expansion Construction, and Emergency Group Site Feasibility & Construction which includes determining site feasibility, designing the expansion and construction of the expansion.
7. Group Site Maintenance which is providing maintenance and repair for the infrastructure beyond the individual site improvements.
| or are we to address each section of the TOPR and pages 9-25? | Attachment 12 TOPR, page 2, B. Technical Oral Presentation Requirements | The Offeror’s oral presentation shall provide the Government an understanding of the Offeror’s proposed technical approach to meet the requirements of the LogHOUSE II PWS. The oral presentation shall address the approach, plans, and resources necessary to satisfy PWS requirements using the Task Order Proposal Request (TOPR) furnished during Phase II. The Offeror shall provide, in the oral presentation, the technical approach with sufficient information to substantiate the Offeror’s proposed approaches, plans, and resources for satisfying the scope of the requirement addressing all of the seven (7) areas. | ||
| 19 | The quantity of units listed in the base (175), and options (425) exceeds the 500 units the TOPR states to submit a proposal based on. | TOPR, 1 | The base is 175, and the option is 325. | |
| 20 | The quantity of units listed in the base (125), and options (375) differ compared to those stated in the TOPR, Page 1 | PWS,1 | The base is 175, and the option is 325. | |
| 21 | Appendix 2, 3, and 4 state the location is a Midwestern State, should the contractor assume the climate and frost line of a Midwestern State for the installation tasks as well? | TOPR. 1 | Yes. | |
| 22 | It is unclear as to what FEMA is asking for by providing the "Definable Features Checklist" . Does the contractor need to enter pricing on this document based on the assumed characteristics provided for this property? | APPENDIX 2 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. | |
| 23 | It is unclear what FEMA is expecting the contractor provide as a deliverable in response to Appendix 2. Can FEMA provide some clarity on what the expectation is? | APPENDIX 2 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. | |
| 24 | It is unclear as to what FEMA is asking for by providing the "Definable Features Checklist" . Does the contractor need to enter pricing on this document based on the assumed characteristics provided for this property? | APPENDIX 3 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. | |
| 25 | It is unclear what FEMA is expecting the contractor to provide as a deliverable in response to Appendix 3. Since there is no completed construction design, can FEMA provide some clarity on what the expectation is? | APPENDIX 3 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. | |
| 26 | Is there a number of Pads required for the Group Site? | APPENDIX 3 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
The Government is not providing a total number of TTHUs for the group site. The offeror should project the number of pads based on the space available. The square footage for a group site pad (unit and parking only) can be assumed to be 100 ft x 60 ft.
| 27 | It is unclear as to what FEMA is asking for by providing the "Definable Features Checklist" . Does the contractor need to enter pricing on this document based on the assumed characteristics provided for this property? | APPENDIX 4 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
| 28 | It is unclear what FEMA is expecting the contractor to include in the oral presentation in response to Appendix 4. Can FEMA provide some additional direction, instruction, and clarity on what the expectation is? | APPENDIX 4 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
| 29 | Is presenting the oral presentation in person an option? | Phase II Instructions | No, oral presentations can only be presented via Zoom. |
| 30 | The sentence "Below, are additional requirements unused for LogHOUSE II, Phase II – Oral Presentation" is confusing. Are vendors required to populate the Definable Features Checklists? If so, are they to be included with the vendor's Phase II submission? | Attachment 12, all examples | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
| 31 | In Appendix 3 of Attachment 12, the number of lots required for Group Site Construction is not listed. Should the contractor design be based on maximizing the number of lots for the provided site, or is there a specific number of pads that should be designed and constructed? If the latter, please provide that number. | Attachment 12, Appendix 3 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
The Government is not providing a total number of TTHUs for the group site. The offeror should project the number of pads based on the space available. The square footage for a group site pad (unit and parking only) can be assumed to be 100 ft x 60 ft.
| 32 | Are vendors to submit one populated TOPP template each for Group Site Construction, Commercial Park Expansion, and Staging Area Design and Construction. If not, how and where is this information to be included in the vendor's presentation? | Attachment 1, TOPP Template Sample | No, vendors are not required to submit a TOPP. The TOPP Template was included as an example. |
| 33 | On Page 1 of Attachment 12, the text states: "The task order includes a three month base period from date of award for haul and install and related work for up to 175 Transportable Temporary Housing Units (TTHU) and eight (8) types of options for up to an additional 425 TTHUs and 21 months as described in Section 2 of the TOPR PWS. The contractor shall submit a proposal to include 500 units." The total of the base period plus the option periods in this text comes to 600 units. Please confirm whether the Government intends for vendors to provide pricing for 500 units, broken down as 175 units for the base and 325 units for the option periods. | Attachment 12, Page 1 | The base is 175, and the option is 325. |
| 34 | On the first page of Appendix 1 of Attachment 12, the first bullet states: "The Task Order (TO) is a three (3) month management and 125 base which starts at the award date. The base period includes management, Haul and Install (H&I), maintenance, deactivation, and related work for up to 500 Transportable Temporary Housing Units (TTHUs)." Directly following this text, Bullet #2 in the options states: "There is an a TTHU quantity-based option which includes an additional 25 TTHUs which could increase up to an additional 375 units." This does not match with the Page 1 stated totals. Please clarify the total base and option TTHUs. | Attachment 12, Page 3, #2, Period of Performance | The base is 175, and the option is 325. |
| 35 | May the Offeror submit an existing PPQ that is substantially similar to Attachment 7? The RFP references "or similar" as an acceptable submission. |
| The offeror shall submit at least three (3), but no more than five (5) Past Performance Questionnaires (PPQs) supporting the projects listed under Factor 1, Corporate Experience, See Attachment 7 Past Performance Questionnaire, or similar. | RFP, Page 72, Factor 3 - Past Performance | Yes, the Offeror may submit an existing PPQ that is substantially similar to Attachment 7. | ||
| 36 | May the Offeror submit a CPARS to meet a PPQ requirement? | RFP, Page 72, Factor 3 - Past Performance | Yes, the offeror may submit a CPARS. | |
| 37 | The TOPR conflicts in the number of TTHUs and option scopes. Please clarify the number of base TTHUs and number of option scopes. |
Page 1: The task order includes a three month base period from date of award for haul and install and related work for up to 175 Transportable Temporary Housing Units (TTHU) and eight (8) types of options for up to an additional 425 TTHUs
| Page 3: The Task Order (TO) is a three (3) month management and 125 base which starts at the award date. The base period includes management, Haul and Install (H&I), maintenance, deactivation, and related work for up to 500 Transportable Temporary Housing Units (TTHUs). There are the following six types of options associated with this task order: | Attachment 12, Pages 1 and 3 | The base is 175, and the option is 325. | |||
| 38 | CLIN 0003AC: "COMMERCIAL PARK SITE FEASIBILITY INSPECTION INCLUDING THE SECOND AND ALL SUBSEQUENT PADS ASSESSED" and is billed by the each. - please confirm that this line item price will be applied to each individual pad assessed. | Attachment 1 LogHOUSE Pricing Table 04-11-2025 | The CLIN is for each individual pad not included in CLIN 0003AB. | ||
| 39 | CLIN 0003AF: "PRIORITY COMMERCIAL PARK SITE FEASIBILITY INSPECTION INCLUDING THE SECOND AND ALL SUBSEQUENT PADS ASSESSED" and is billed by the each. - please confirm that this line item price will be applied to each individual pad assessed. | Attachment 1 LogHOUSE Pricing Table 04-11-2025 | The CLIN is for each individual pad not included in CLIN 0003AE. | ||
| 40 | CLIN 0006AQ: "INVENTORY OF PERSONAL PROPERTY" - please confirm that this unit of issue of each applies to each TT or MH | Attachment 1 LogHOUSE Pricing Table 04-11-2025 | CLIN 0006AQ changed from CON to WO pricing. | ||
| 41 | CLIN 0006AS: "PERSONAL PROPERTY (NOT OTHERWISE CATEGORIZED)" - please confirm that this unit of issue of each applies to each TT or MH | Attachment 1 LogHOUSE Pricing Table 04-11-2025 | CLIN 0006AS changed from CON to WO pricing. | ||
| 42 | Appendix 2, 3, and 4 utilize the same parcel of land for the staging yard, commercial park expansion, and group site. While we realize this is a mock scenario, we would like to respond to the TOPR holistically. Can we please adjust the location of two of the three sites so they are adjacent or nearby but not on the same parcel? | Attachment 12, Pages 28, 32, and 36 | Please respond based on the location provided. This scenario will be the same for all offerors. | ||
| 43 | How many pads are to be designed and constructed for the Group Site? There is no number of TTHUs or Pads identified in the Requirements of APPENDIX 3. | APPENDIX 3, Requirements:• | The number of visitor parking spaces will be equal to 5% of the total number of pads designed for the group site. | The Government is not providing a total number of TTHUs for the group site. The offeror should project the number of pads based on the space available. The square footage for a group site pad (unit and parking only) can be assumed to be 100 ft x 60 ft. | |
| 44 | The RFP states that:" |
- Offerors shall submit a maximum of 21 slides using Microsoft PowerPoint or equivalent slides that will be utilized for oral presentations.
- The slides are not part of the Offeror’s formal submission but are required to enable the Government Evaluators to follow along.
- Offerors shall submit the PowerPoint slides for the Oral Presentation by the date and time stated in the Advisory Notification.
The above statements could be interpreted as conflicting with one another, and no clear date and time for submitting the Oral Presentation slides is stated in the Advisory Notification.
Please confirm that the Factor II Oral Presentation slides are not considered part of an Offeror's formal submission and therefore do NOT need to be included with the Phase II Proposal Submission (April 29). If Offerors are required to submit the PowerPoint slides, we recommend the Government collect the presentations 1 day prior to the Offeror's assigned Oral Presentation date to allow for changes to the Oral Presentations that may occur between the Phase II Proposal Submission due date and the Oral Presentation. RFP, Amendment 0002, L.14 Factor 2: Oral Presentation – Technical Approach, page 69 The proposal submissions for Factor Two (2) Oral Presentation, Factor Three (3) Past Performance, Factor Four (4) Price, and Other Phase II Business Proposal Submittals are due by April 29, 2025 2:00 pm ET to fema-loghouse-ctadmin@fema.dhs.gov.
Failure to present the Oral Presentation, and timely submit the information required for Factor Two (2) Oral Presentation, Factor Three (3) Past Performance, Factor Four (4) Price, and Other Phase II Business Proposal Submittals, precludes an offeror from further consideration for award.
| 45 | Please confirm that an Offeror's oral presentation participants will have time to introduce themselves and their qualifications during the "Introductions and Rules of Engagement" noted in the Table on Page 70 of the RFP (Amendment 0002)--and therefore do not need to include a slide and spend time introducing themselves during the 60 minutes allotted for the proposed technical approach. | RFP, Amendment 0002, L.14 Factor 2: Oral Presentation – Technical Approach, page 70 | Confirmed. Offeror's oral presentation participants will have time to introduce themselves and their qualifications during the "Introductions and Rules of Engagement" noted in the Table on Page 70 of the RFP (Amendment 0002)--and therefore do not need to include a slide and spend time introducing themselves during the 60 minutes allotted for the proposed technical approach. |
| 46 | The RFP states "The Offerors participants shall not reach back, by telephone, e-mail or any other means, to any other personnel or persons for assistance during the oral presentation." |
| Given the format of the oral presentation (Zoom), please confirm that Offerors are permitted to have someone in the room to provide IT and audio visual support if needed. | RFP, Amendment 0002, L.14 Factor 2: Rules of Engagement for Oral Presentations, page 71 | Offerors are permitted to have someone in the room to provide IT and audio visual support if needed. |
| 47 | Please define what constitutes a Teaming Arrangement that requires a Letter of Commitment? |
| RFP, Amendment 0002, L.14 Other Phase II Business Proposal Submittals, page 72 | Per FAR 9.601, a Contractor team arrangement means an arrangement in which- (1)Two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2)A potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. | ||
| 48 | Please confirm that the presentation slides are the only visual aides allowed during the Oral Presentations. | RFP, Amendment 0002, L.14 Factor 2: Rules of Engagement for Oral Presentations, page 71 | The presentation slides are the only visual aides allowed during the Oral Presentations. |
| 49 | Can FEMA confirm that pricing is requested for the items associated with CLINS 0002AP and 0002AQ and that are both negotiated at the time of the TO? If pricing is required for 0002AP, please provide additional details on the scope of the staging management requirement. | Phase II Attachment 1 LogHOUSE Pricing Table 04-11-2025 | Confirmed, this will be requested for specific work orders. |
| 50 | Please clarify whether the base period is 125 units or 500 units and whether the options for H&I M&D are 25 or 375 units. | Appendix 1 of TOPR, Attachment 12 | The base is 175, and the option is 325. |
| 51 | Please confirm that there is no specific number of pads associated with the group site information provided. | Appendix 3 of TOPR, Attachment 12 | The Government is not providing a total number of TTHUs for the group site. The offeror should project the number of pads based on the space available. The square footage for a group site pad (unit and parking only) can be assumed to be 100 ft x 60 ft. |
| 52 | The RFP states, "Contractor shall Install each type and model of TTHU in accordance with the TTHUs respective guidelines or manuals attached hereto as an Appendix to this Section C.4 (the “TTHU Type and Model Specific Guidelines”). The TTHU Type and Model Specific Guidelines are requirements that Contractor shall follow. These are in addition to the General TTHU Installation Requirements outlined in this Section C.4 and any other requirements that are stipulated in this Agreement or by the TTHU manufacturer." |
| Will the Government please provide the referenced Appendix to Section C.4? | RFP, Section C.4.2 PWS, page 48 | The requirements were posted in the updated solicitation on SAM.gov. | ||
| 53 | The original RFP correctly marked Block 27a of the SF1449 annotating that FAR 52.212-4 is incorporated by reference into this commercial acquisition. However, RFP Amendments 1 & 2 do not have the box at 27a marked. Please confirm FAR 52.212-4 applies to the soliciation and follow-on award. | SF1449, Block 27a | FAR 52.212-4 applies to the solicitation and follow-on award. | |
| 54 | RFP Amendment 1, Attachment 9, Q&A 101 states CLIN 0017 is to be actual rates, not burdened. However the rates are listed as type "FUP" (i.e. Fixed Unit Price), which by definition includes all costs associated with performance (ref B-5 CLIN Pricing). As every other subCLIN shown in the 04-11-2025 Pricing Table is also type "FUP", are ALL subCLINs to be priced exclusive of overhead, G&A, and profit? Or is the CLIN 0017 designation as "FUP" type incorrect? | RFP Amendment 1, Attachment 9, Q&A 101 | The FUP designation has been updated for CLIN 0017. The CLIN 0017 rates should be not be burdened. | |
| 55 | The Attachment 12 TOPR states: |
There are the following six types of options associated with this task order, but then goes on to list eight options. Please clarify.
| Attachment 12 TOPR, Appendix 1, page 3 | Please see revised TOPR. | ||
| 56 | Our company's DCMA-approved CAS-B Disclosed Practice is to apply G&A AND Overhead to our direct labor costs. When fixed unit prices (hourly rates) are not predetermined by contract (i.e new classifications), please confirm contractors are to follow their federally approved business practices when pricing TOPP labor in lieu of FEMA's mandate in the referenced documents. | Phase II, Attachment 1 LogHOUSE TOPP Calculations 4-11-2025 & Attachment 1 LogHOUSE Pricing Table 04-11-2025 | Cost Accounting Standards (CAS) rules and regulations are not applicable to this contract. Standards do not apply: |
1) This contract is for the acquisition of a commercial service.
2) A firm, fixed-price contract will be awarded on the basis of adequate price competition without submission of certified cost or pricing data.
57 Our company's DCMA-approved CAS-B Disclosed Practice is to apply G&A (NOT Overhead) to material, equipment, and subcontractor costs. Please confirm contractors are to follow their federally approved business practices when pricing TOPPs in lieu of FEMA's mandate in the referenced documents. Phase II, Attachment 1 LogHOUSE TOPP Calculations 4-11-2025 & Attachment 1 LogHOUSE Pricing Table 04-11-2025 Cost Accounting Standards (CAS) rules and regulations are not applicable to this contract. Standards do not apply:
1) This contract is for the acquisition of a commercial service.
2) A firm, fixed-price contract will be awarded on the basis of adequate price competition without submission of certified cost or pricing data.
58 Our company's DCAA-audited / DCMA-approved Overhead rate far exceeds the 10% cap provided by FEMA in the Pricing Table. Please confirm the 10% cap is a typo. Phase II Attachment 1 LogHOUSE Pricing Table 04-11-2025 The cap is not a typo. Cost Accounting Standards (CAS) rules and regulations are not applicable to this contract. Standards do not apply:
1) This contract is for the acquisition of a commercial service.
2) A firm, fixed-price contract will be awarded on the basis of adequate price competition without submission of certified cost or pricing data.
| 59 | Please confirm what specifically is included in a basic deactivation that is not part of a basic installation. | RFP, Section C.6.2 PWS, page 78 | Ensuring the site is safe and secure after all FEMA equipment and material is removed (e.g., electrical, water, sewer are not in a condition where they do not cause a hazard) |
| 60 | Request that FEMA clarify if there is a difference in qualitications for a laborer and a technician and whether these positions should be priced separately. | Phase II Attachment 1 LogHOUSE Pricing Table 04-11-2025 - CLIN 0017 | See added CLIN in pricing worksheet (laborer and technician have been separated) |
| 61 | HSAR 3052.219-72 – Evaluation Credit for Mentor-Protégé Participation. This provision is checked in the RFP. Will offerors participating in the DHS Mentor-Protégé Program receive evaluation credit under this solicitation? Additionally, if an offeror has an active SBA-approved Mentor-Protégé Joint Venture, will this be eligible for the credit as described in the provision? | RFP, #37, I-25 | Yes, offerors participating in the DHS Mentor-Protégé Program will receive evaluation credit under this solicitation. Yes, if an offeror has an active SBA-approved Mentor-Protégé Joint Venture, it is eligible for the credit as described in the provision. |
| 62 | In the event of electrical, water, or sewer service disruptions, is the contractor expected to propose contingency options for temporary power, water, and sewer services | TOPR, #2, B | The offeror needs to make decisions that the offeror believes will enhance the offeror's oral presentation. |
| 63 | For the definable features checklists provided within the TOPR, is the contractor expected to price and address each individual item during the oral presentation? | TOPR, #2, Appendices | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
| 64 | Is the definable features checklist under Appendix 4 correct? It is labeled "Definable Features Checklist – Commercial Park Expansion", which appears at odd with the Staging Yard Information provided. | TOPR, #38, Appendices | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. |
| 65 | TOPR Page 5 states - "The contractor shall install one (1) three-bedroom NextGen MHU at the Local staging site or designated location." However, on page 37 under Requirements it states, "The staging yard will require parking for up to seventy-five (75) three-bedroom manufactured homes. Additionally, the staging yard will have three (3) three-bedroom MHUs and one (1) travel trailer that will be used for office/security. The contractor shall design the staging yard to minimize the amount of land used." It does not address the one (1) three-bedroom NextGen MHU. Is it the Governments expectation for Offerors to include the one (1) three-bedroom NextGen MHU while discussing the plans, approaches, and resources for TOPR Appendix 4? Please advise. | TOPR, #37, Appendix 4 | See revised TOPR. |
| 66 | The solicitation notes that “team dynamics of the required personnel may also be evaluated during the oral presentation.” Could the Government please clarify what specific elements of team dynamics will be evaluated? | RFP, #76, M | No. |
| 67 | Will the number of trade labor personnel per site location require approval by the KO or COR, or should this be proposed by the contractor at the Task Order level? | General | The government does not require a specific number of personnel, and it is up to offeror to propose staffing during the TO or TOPP process. |
| 68 | Will the Offeror's custoemrs submit the Past Performance Questionnaires (PPQ) directly to FEMA or will this be the Offeror's responsibility to gather all applicable PPQ information and submit directly for Phase II Factor 3? Can you please clarify the PPQ process? | Attachment 7 | The Government will accept questionnaires submitted from the offeror and those submitted directly to fema-loghouse-ctadmin@fema.dhs.gov. |
| 69 | Will the Government permit Offerors to present in person in Washington, D.C., with all associated travel costs covered by the Offeror? | RFP, #69, Phase II | No, oral presentations can only be presented via Zoom. |
| 70 | For Appendix 3 (Group Site) is the Offeror supposed to speak to installing 125 MHUs (15% being UFAS)? Please advise. | TOPR, #32, Appendix 3 | The number of units referenced in Appendix 1 are not connected to the numbers in Appendix 3, as these are separate examples included for context. |
| 71 | Page 2 of Attachment 12 lists seven (7) items to be addressed in the sample TOPR oral presentation. However, Appendix 1 (page 1) lists eight (8) items that closely align with, but are not identical to, the list on page 2 of Attachment 12. Can the Government please clarify which list should be used to guide the development of the oral presentation content and slides? | Attachment 12, Page 2 | The number of units referenced in Appendix 1 are not connected to oral presentation instructions. The appendices are separate examples included for context. |
| 72 | Please confirm whether CLIN 0018 applies to each or all of the following pricing scenarios: |
(i) pricing negotiated at the time of contract award,
(ii) pricing submitted at the time of Work Order (WO), and/or
| (iii) pricing submitted at the time of Task Order (TO). | Attachment 1 Pricing Table | CLIN 0018 only applies to TOPPs. The rates will only be applied to labor, materials, equipment, and other proposed pricing for TOPPs. | ||
| 73 | To which CLINs listed in Attachment 1 – Pricing Table do the Overhead, G&A, and Profit percentages in CLIN 0018 apply? Specifically, do the percentages in CLIN 0018 apply to CLINs 0001 through 0017? If so, please identify the applicable CLINs. | Attachment 1 Pricing Table | CLIN 0018 only applies to TOPPs. The rates will only be applied to labor, materials, equipment, and other proposed pricing for TOPPs. | |
| 74 | For CLIN 0017, does the hourly Fully Unburdened Price (FUP) represent the Offeror’s estimated unburdened labor cost (i.e., actual cost without markup), to which the G&A and Profit percentages under CLIN 0018 will be applied? If so, will labor under CLIN 0017 be reimbursed at actual cost plus the applicable CLIN 0018 percentages, or at the hourly rates specified in Attachment 1 – Pricing Table? Please clarify, as labor rate discrepancies may occur if actual costs at the time of WO or TO differ from the pricing submitted under CLIN 0017. | Attachment 1 Pricing Table | CLIN 0017 and CLIN 0018 only apply to task order pricing proposals (TOPPs), and are not applicable at the task order (TO) or work order (WO) level. | |
| 75 | Can subcontractors participate in oral presentations? | L-14 Submission Requirements; Page 70 | Subcontractors may participate in oral presentations. | |
| 76 | Can participants in oral presentations take part in multiple presentations? | L-14 Submission Requirements; Page 70 | Yes. | |
| 77 | Please confirm that the Phase 2 Oral Submission must include Task Order Price Proposal sheet following the LogHOUSE Task Order Price Proposal Pricing Application and Definions | Attachment 12 | The Task Order Price Proposal sheet is NOT required for submission. | |
| 78 | If the Task Order Price Proposal sheet is required for submission, please confirm if Offers are required to present to the government a complete list of CLINS for each scenario, excluding those previously identified as firm-fixed price in "Attachment 1 LogHOUSE Pricing Table 04-11-2025" and those listed as "Unused" in This Task Order Proposal Request (TOPR) is for bidding purposes only for the LogHOUSE II RFP 70FB8025R00000001 Phase II Oral Presentation. | Attachment 12 | The Task Order Price Proposal sheet is NOT required for submission. | |
| 79 | If the Offer is required to provide pricing for all applicable CLINS in the Task Order Price Proposal, please confirm the source for those CLINS is Attachment 1A LogHOUSE CLIN Listing 02-24-2025 | Attachment 12 | The Task Order Price Proposal sheet is NOT required for submission. | |
| 80 | If site drawings are not required for the Oral Presentation, wIll the Government allow Offers to demonstrate the capability of using the Task Order Price Proposal sheet without having to provide a price estiamte for the entire sample Task Order Request for Proporal? | Attachment 12 | The offeror can use the PowerPoint presentation in any way that they would like. | |
| 81 | Is the government looking for the offeror to self-rate the Assessment Categories on the Past Performance Questionnaire? | Attachment 7 | No, the offeror may not self rate. | |
| 82 | Could the Government please confirm instructions on how the sample scenarios are to be included in the Oral Presentation slide deck? Instructions refer to the RFP (L-16) but the scenarios are not mentioned in the RFP. | Attachment 12 | The offeror can use the PowerPoint presentation in any way that they would like. | |
| 83 | The sample scenarios include a price sheet per scenario that are not reflected in Attachment 1. Are we expected to fill these sheets out? How are they to be submitted? | Attachment 12 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. | |
| 84 | Is employee travel time billable at the base labor rate? Or is travel not included as a billable expense in labor rates? How does the Government want to see employee travel reflected? | Attachment 1 | There are three types of travel as part of a TO: (1) Travel for PMO staff to/from disaster area of operation is paid at PMO labor rates, (2) travel as part of a TOPP is paid at the approved TOPP labor rates, (3) travel for non PMO staff to the disaster area of operation is paid as part the fixed unit price for work under a TO. | |
| 85 | Is it possible to obtain historical Preventative Maintenance Inspection Report (PMIR) data or typical PMIR ranges for each modular housing unit? | Attachment 1 | No. | |
| 86 | Can historical call volume trends from the maintenance call center be provided? | Attachment 1 | No. | |
| 87 | Can the government please confirm if the pricing unit "EA" is equivalent to "Per Unit," as both terms appear in Attachment 1? | Attachment 1 | Yes, EA is each, or per unit. | |
| 88 | RFP Page 71 states that 'The offeror shall submit at least three (3), but no more than five (5) Past Performance Questionnaires (PPQs) supporting the projects listed under Factor 1, Corporate Experience, See Attachment 7 Past Performance Questionnaire, or similar.' Given that the USACE/NAVFAC PPQ format includes the same rating structure (Unsatisfactory, Marginal, Satisfactory, Very Good, Exceptional, and N/A) and includes very similar assessment categories (Quality, Schedule, etc.), we request confirmation that the USACE/NAVFAC PPQ format is considered 'similar' to Attachment 7. | RFP Page 71, Factor 3 - Past Performance. | The USACE/NAVFAC PPQ format is considered 'similar' to Attachment 7. | |
| 89 | RFP Page 71 indicates that offerors are to submit Attachment 7 (PPQ) or similar. Given that the most relevant project references are references which included emergency/contingency type projects, which often requires the frequent movement of Government personnel as well as limited access to Government personnel as they may be 'in the field', that offerors be allowed to submit PPQs, in similar formats, that were completed in support of previous RFP respones. | RFP Page 71, Factor 3 - Past Performance. | The Government will accept questionnaires submitted from the offeror and those submitted directly to fema-loghouse-ctadmin@fema.dhs.gov. | |
| 90 | Attachment 7 indicates that completed Attachment 7's are to be submitted to the FEMA-LogHOUSE email address. Given that the most relevant project references are references which included emergency/contingency type projects, which often requires the frequent movement of Government personnel as well as limited access to Government personnel as they may be 'in the field', we request confirmation that offerors, rather than client representatives, are allowed to submit completed Attachment 7's (or similar) directly to the FEMA-LogHOUSE email address. | Attachment 7 | The Government will accept questionnaires submitted from the offeror and those submitted directly to fema-loghouse-ctadmin@fema.dhs.gov. | |
| 91 | RFP Page 72 indicates that offerors are to submit a copy of Attachment 1 in PDF format. The same RFP page also indicates that 'paper size shall be 8 1/2 by 11-inch'. Given the content and format of Attachment 1, we kindly request consideration that 11 x 17 size pages be allowed for the PDF version of Attachment 1. | RFP Page 72, Factor 4 – Price: Completed Attachment 1 Pricing Table | The paper size remains unchanged at 8 1/2 by 11 inch. | |
| 92 | RFP Page 72 indicates that offerors are to submit a copy of Attachment 1 in both Excel and PDF format. The same RFP page also indicates that ' ...Times New Roman or Arial type, 12-point font. No reduction is permitted except for organization charts or other graphic illustrations, or in headers/footers.' We kindly request confirmation that offerors are allowed to submit the completed Attachment 1 using the same font (Calibri, size 10 or larger) as provided by FEMA for both the Excel and PDF versions. Additionally, we request consideration that reductions are allowed for the PDF version. | RFP Page 72, Factor 4 – Price: Completed Attachment 1 Pricing Table | The 12-point font will not be reduced. | |
| 93 | The RFP does not include instructions for the submittal of Section K, Representations and Certifications. Are offerors required to submit a completed Section K? | RFP Section K | Please see L-14 Other Phase II Business Proposal Submittals which requires the submittals as stated in FAR 52.212-1(b) Submission of offers. | |
| 94 | The RFP does not include instructions to submit the Standard Form 1449 or any Stand Form 30's. Is it FEMA's intent that offerors submit the SF1449 or 30's? | RFP Standard Forms | Please see L-14 Other Phase II Business Proposal Submittals which requires the submittals as stated in FAR 52.212-1(b) Submission of offers. | |
| 95 | Phase II responses are currently due by April 29th. Questions regarding Phase II are due April 17th. This provides only 7 business days for FEMA to provide responses to questions, offerors to respond to those answers, and offerors to capture responses within their proposals. As such, we request that FEMA consider a minimum 2 week extension from the release of final Q&A. | Memo for Phase II Instructions | Proposals are due the date and time stated in the Phase II letter. | |
| 96 | RFP Page 69 states that 'Offerors shall submit the PowerPoint slides for the Oral Presentation by the date and time stated in the Advisory Notification.' However, this time and date was not included in the Advisory Notification. Please clarify if the slides must be submitted and, if so, what time and date are required? | RFP Page 69 | PowerPoint Slides are due the date and time stated in the Phase II letter. | |
| 97 | RFP Page 71 indicates that offerors are to submit Attachment 7 (PPQ) or similar. Given that the most relevant project references are references which included emergency/contingency type projects, which often requires the frequent movement of Government personnel as well as limited access to Government personnel as they may be 'in the field', that offerors be allowed to submit CPAR records rather than Attachment 7. Because the CPAR system is specifically designed for Government assessment of contractor performance, FEMA can be confident in the reliability of such CPAR ratings. | RFP Page 71, Factor 3 - Past Performance. | Offerors are allowed to submit completed CPAR records in lieu of Attachment 7. | |
| 98 | Attachment 12 includes Definable Features Checklists for group sites and commercial park expansion. Please confirm that these checklists are for demonstration purposes only, and that offerors are not to complete these checklists based on rates submitted in Attachment 1 LogHOUSE Pricing Table. | Attachment 12, Page 34, 35, 38, 39, 40 | No, this does not need to completed. This was provided to give an understanding of what the offeror may get. | |
| 99 | Please confirm that offerors will not be expected to discuss price in reference to the sample task order during the oral presentation. | RFP, Phase 2, Factor 2, Page 68-69 | The government will not request pricing during the oral presentation. | |
| 100 | Please confirm that offerors will not be expected to submit any price detail in support of the sample task order as part of the phase 2 response. | RFP, Phase 2, Factor 2, Page 68-69 | Please see response to #99. | |
| 101 | It is common place that Contracting Officers and Contracting Officer Representatives are unable or unwilling to complete new PPQ requests when prior PPQs and or CPAR reports have been completed. As such, we request consideration that offerors be allowed to submit CPAR reports rather than Attachment 7. | RFP Page 71, Factor 3 - Past Performance. | Offerors are allowed to submit completed CPAR records in lieu of Attachment 7. | |
| 102 | Was data for the LogHOUSE I program submitted to OPENFema, or another public record? Define what data was recorded. | Attachment 2, Section C, PWS | Any data integrated with OPENFema will come from FEMA's individuals and households program, managed by the Recovery Directorate's Individual Assistance Branch. | |
| 103 | Which public record system does FEMA anticipate recording data in for the LogHOUSE II program? | Attachment 2, Section C, PWS | Any data made publicly available will come from FEMA's individuals and households program, managed by the Recovery Directorate's Individual Assistance Branch. | |
| 104 | There is an ability to include an hourly rate for PMO staff under the Field Task Order Requirement. Please confirm that this can be utilized at the task level, and could be an hourly rate that could be charged ‘as needed’ i.e. in preparation of field task order requirements. | Attachment 1 | The government realizes that there may be additional contractor labor categories that will benefit the government. The government will allow contractors to propose additional labor categories to be included in TO management. | |
| 105 | By not providing for a billable PgM or PMO line in the LOGHOUSE pricing structure, FEMA has created an incentive to minimize pre-positioned management personnel, which may undermine program effectiveness. This also disproportionately disadvantages bidders who rely on lean operational. Will FEMA consider adding a PgM/PMO pricing line item to promote strategic readiness and ensure all bidders are judged on equal operational footing? | Attachment 1 | Please see revised PWS section C.14.1 | |
| 106 | Previous FEMA programs consistently included a billable line item for a Program Manager or PMO structure to maintain readiness and continuity. The LOGHOUSE RFP notably excludes this, yet expects immediate performance post-award. What rationale supports this departure from established practice, and is FEMA willing to consider reinstating a PgM/PMO line item to maintain the contractor readiness posture that FEMA has previously deemed essential? | Attachment 1 | Please see revised PWS section C.14.1 | |
| 107 | The lack of a Program Manager line item or any pricing allowance for standing up a PMO transfers significant risk and cost burden to contractors—many of whom will be forced to ramp up after award, causing delays. How does FEMA reconcile the need for immediate, coordinated response efforts with a solicitation that disincentivizes the very structure required to achieve it? Would FEMA consider amending the pricing worksheet to include a separate line item for program management readiness? | Attachment 1 | Please see revised PWS section C.14.1 | |
| 108 | The current LOGHOUSE solicitation provides no mechanism to propose a billable Program Manager or to establish a PMO, yet these are essential to effective management and readiness. Without a dedicated cost recovery mechanism, contractors are either forced to absorb those costs in overhead (which has been limited in the current pricing sheet, and ultimately creates a disadvantage for those who actually invest in readiness), or risk not having those resources available when disaster strikes. How does FEMA intend to ensure a level playing field for all offerors under these conditions? | Attachment 1 | Please see revised PWS section C.14.1 | |
| 109 | The LOGHOUSE RFP omits any provision for a billable Program Manager (PgM) or program management infrastructure, despite the criticality of rapid deployment and centralized coordination during disaster response. Without a billable PgM line item, how does FEMA expect contractors to maintain 24/7 operational readiness without either absorbing significant unreimbursed cost or experiencing a delay while ramping up? This omission directly impacts the ability to stand up a coordinated response in the early hours and days of an event, which undermines FEMA’s own mission of timely and effective disaster support. | Attachment 1 | Please see revised PWS section C.14.1 | |
| 110 | Attachment 12 states 'The task order includes a three month base period from date of award for haul and install and related work for up to 175 Transportable Temporary Housing Units (TTHU) and eight (8) types of options for up to an additional 425 TTHUs and 21 months as described in Section 2 of the TOPR PWS. The contractor shall submit a proposal to include 500 units.' 175 TTHU + 425 TTHU = 600 TTHU. Please clarify if offerors should present a solution for 500 or 600 TTHU? | Attachment 12, Page 1, Introduction | The base is 175, and the option is 325. | |
| 111 | It appears that incumbemnt contractors currently seated on LogHOUSE I have exclusive access to FEMA's data management systems as they related to LogHOUSE I data. Will FEMA provide access to this data so as to ensure that offerors for LogHOUSE II can propose equally effective solutions? | Attachment 2, Section C, PWS | FEMA currently does not have a centralized data storage system. | |
| 112 | Does FEMA intend to provide LogHOUSE II offerors with the historical data of LogHOUSE I which incumbent contractors have access to? If not, how does FEMA intend to mitigate the incumbents' informational advantaqge? | Attachment 2, Section C, PWS | No. | |
| 113 | Given that incumbents are presumably familiar with FEMA's protocols and data workflows, will FEMA provide detail explaining data systems and their integration into field operations to mitigate incumbent's informational advantage? | RFP | No. | |
| 114 | To mitigate potential advantage to incumbents, prior to oral presentations, will FEMA release types of reports and examples of any documentation that are routinely mandated by FEMA during disaster responses, examples may include SIR assessments, PMIRs, and other assessment or routine reports? | RFP | No. | |
| 115 | Will FEMA disclose the data and or software systems (i.e. type of system, system functions, specific platforms) intended to be used under this contract, to support fair competition? | RFP | Please refer to Attachment 5 - Section J. | |
| 116 | How does FEMA intend to evaluate all Offerors on demonstrating technical proficiency with FEMA systems, without unduly favoring incumbents who have had prior exposure through LogHOUSE I? | RFP | Please refer to Attachment 5 - Section J. |
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