Amend 01 to RFP 376508-CD.pdf
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- Solicitation number
- RFP-376508-CD
About this file
This is an Amendment No. 1 to Request for Proposal (RFP) No. 376508-CD, issued by Fermi Forward Discovery Group, LLC on October 6, 2026. The RFP is for Central Utility Building Addition and Renovation Construction, UIP Subproject 1-CUB, with a proposal close date of 4:00 PM CT on November 17, 2026. The original RFP was issued September 17, 2026.
The amendment adds three scheduled site visit dates: Tuesday, October 13, 2026 at 9:00 AM CT; Wednesday, October 14, 2026 at 9:00 AM CT; and Thursday, October 15, 2026 at 9:00 AM CT. A maximum of ten visitors are permitted per visit on a first-come, first-served basis. All visitors must wear closed-toed safety shoes, and FFDG will provide hard hats and hearing protection. Visitors must meet at the West side entrance to Wilson Hall on the ground floor for escort to the Central Utility Building. Offerors must acknowledge receipt of the amendment via email to the Procurement Specialist, return a signed copy with their proposal, or acknowledge it within their proposal letter. The amendment includes detailed business visitor registration instructions requiring completion of a Site Access and Badging form at least seven days prior to attendance, presentation of a valid REAL ID (Real ID compliant driver's license), an informal invitation letter with QR code, and a Visitor and Business Visitor Attestation Form at the security gate. Fermilab prohibits weapons, firearms, ammunition, explosives, and hazardous materials on-site, and Illinois Rules of the Road must be followed. All other terms and conditions of the RFP remain unchanged.
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AMENDMENT TO SOLICITATION
AMENDMENT NO.
DATE OF AMENDMENT:
October 6, 2026
SOLICITATION (REQUEST FOR PROPOSAL) NO.
376508-CD
DATE RFP ISSUED:
September 17, 2026
PROJECT NO.
N/A
PROPOSAL CLOSE (DUE) DATE:
4:00pm CT on November 17, 2026
TITLE OF PROJECT:
Central Utility Building Addition and Renovation Construction, UIP Subproject 1-CUB
Offerors must acknowledge this Amendment prior to the hour and date set forth in the solicitation by one of the following methods:
1. Immediately upon receipt of the amendment via email to the Procurement Specialist.
2. Return of the amendment with a signature on the acknowledgment signature line; or
3. In the Subcontractor's Proposal Letter that accompanies a Subcontractor's proposal.
If by virtue of this Amendment you desire to change an offer already submitted, such change may be made by email making reference to the Solicitation and this Amendment, and it is received prior to the due date and time set for proposals.
The above referenced Solicitation is amended as follows:
- This Amendment is being issued to add site visits for the following days and times:
- Tuesday, October 13, 2026, at 9:00am CT.
- Wednesday, October 14, 2026, at 9:00am CT.
- Thursday, October 15, 2026, at 9:00am CT.
- Note: There will be a maximum of ten (10) visitors allowed per visit, and days will be assigned on a first-come first-served basis. All visitors must wear closed-toed safety shoes. FFDG will provide hard hats and hearing protection.
- All visitors are to meet at the West side entrance to Wilson Hall on ground floor for escort to the
Central Utility Building.
- Please see attached information for details on obtaining your business visitor registration.
All other terms and conditions as referenced under the subject RFP remain unchanged.
Kindly acknowledge receipt by signing and returning one (1) copy of this Amendment with your proposal.
Company Name
Signature & Date
Name & Title of Individual
Fermi Forward Discovery Group, LLC Kirk Road & Wilson St.
P.O. Box 500, MS 312
Batavia, Illinois 60510-0500 USA
Chris Daleyo Procurement Specialist IV
(630) 840-4256 cdaley@fnal.gov mailto:cdaley@fnal.gov
REQUEST FOR PROPOSAL (RFP) No. 376508-CD- AMENDMENT NO. 1
BUSINESS VISITOR REGISTRATION INSTRUCTIONS
The site visits provide an opportunity to view the site. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions related to the RFP so the Procurement Specialist may prepare responses.
Anyone attending the Site Visit(s) anyone attending the Pre-Proposal Meeting and Site Visit must fill out an Access Request form (see link below) at least seven (7) days before the scheduled date. Onsite access approvals are dependent on citizenship status and the location(s) being visited.
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f 961975.
Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate, otherwise, access to Fermilab will be denied.
When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s License (Real ID),the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.
Please note that when entering Fermilab:
• No weapons, firearms, or ammunition (regardless of concealed and carry permit) are allowed on-site.
• No explosives or any other apparatus or material hazardous to the public or property are allowed on-site.
• Illinois Rules of the Road are to be followed while driving on Fermilab’s premises.
Completing Business Visitor Form
General Information
1. Fill out the Site Access and Badging form.
- Once submitted, the access request will need to be approved by the POC.
- In addition, non-U.S. citizens’ requests will also be routed to the Foreign National Access Program
(FNAP) office and Export Control for verification and approval.
- If you have questions about the status of your request, contact access@fnal.gov.
2. Once access is approved:
- Non-U.S. citizens will be sent an email to complete onboarding in WorkDay. This step must be completed in order for the access request to be fully processed.
- Onsite visitors will receive an informal letter with a QR Code, which must be presented at the security gate upon arrival.
- Business visitors are also required to show a valid REAL ID at the security gate
- Once through the gate, BVs will proceed to the Fermilab Welcome and Access Center to get their BV badge/sticker.
- In addition to the informal letter, onsite non-U.S. visitors will receive a formal invitation letter that can be used, if needed, in the visa process https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975 https://www.tsa.gov/travel/security-screening/identification mailto:access@fnal.gov
Helpful Information for Completing the Form
Access Request
Reason for Access: Business Visitor
Request Previous Account
Yes or No
Access
What Fermilab Affiliation will you be visiting? Finance Point of Contact Chris Daley Purpose of Visit Procurement Meeting Description Site Visit Request for Onsite Access Onsite From Enter the date you are requesting To Same date as above Fermilab Business Site Batavia, Illinois What Building Central Utility Building
Personal Information
Self-Explanatory County of Citizenship County of Birth Region of Birth
Primary Contact Information
Primary email address Confirm primary email address Primary Phone Device Primary country phone code
Primary Home Institution
Company/Home Institution INCLUDE THE COMPANY YOU ARE REPRESENTING!!
Country Include YOUR company’s country, state, address, etc.
State Address City Postal Code
Community Standard Agreement Check Box I Agree
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