RFP20261467_Exhibit_6_Price_Proposal_Form_Updated_10.6.26.xlsx

This is a Price Proposal Form for a Grounds Maintenance Services RFP issued by the City of Casselberry, Florida. The solicitation seeks one qualified firm to provide comprehensive grounds maintenance services for 13 lift station locations and 6 water plant facilities, including lawn maintenance, mowing, edging, pruning of trees and shrubs per University of Florida specifications, pest control, and weed control services. Services are to be provided on a monthly basis year-round, with biweekly frequency during summer months and monthly during winter months, plus monthly maintenance of stormwater ponds and ditches from March through October. A mandatory pre-proposal meeting was held on October 6, 2026, at 8:00 a.m. at Casselberry City Hall. Proposals were due November 3, 2026, with Phase I written evaluation occurring in November 2026 and Phase II informal interviews potentially scheduled for November 18, 2026. The contract term runs from February 1, 2027, through January 31, 2030, with two optional one-year renewal extensions available, not to exceed five years total. The contractor must maintain a two-hour response time for emergency or demand services and provide a 90-day warranty on completed work.

Compensation is fixed annually based on the submitted price proposal, with lowest price receiving maximum evaluation points. Proposers must demonstrate three consecutive years in business, maintain active Florida licenses, and provide proof of authority to conduct business in Florida. Required insurance includes $1 million commercial general liability per occurrence, $1 million automobile liability combined single limit, workers' compensation as required by law, and $1 million professional liability, with the City named as additional insured. Financial soundness documentation consisting of three years of financial statements or an accountant letter must be submitted separately and confidentially. No performance or proposal bonds are required. All costs for labor, materials, equipment, permits, and transportation are borne by the contractor. Required submittals include current insurance certificates, Local Business Tax Receipt, W-9, E-Verify affidavit, anti-human trafficking attestation, and diversity, equity, and inclusion certification. Proposals are limited to 60 pages and must be submitted electronically through VendorLink, LLC. City Commission approval is anticipated in January 2027.