RFP #V-HQ-24019-S MVA VEIP Financial Proposal.xlsx
XLSX spreadsheet 119 KB Posted
- Solicitation number
- BPM040130
- Issued by
- Maryland
About this file
This document is a Request for Proposal (RFP) issued by the Maryland Department of Transportation Motor Vehicle Administration (MDOT MVA) for the management and operations of the Maryland Vehicle Emissions Inspection Program (VEIP). The RFP seeks proposals from qualified offerors to provide all-inclusive, fixed-price unit rate costs for various types of vehicle emission inspections and tests, including centralized lane tests, external kiosk tests, fleet inspection station (FIS) tests, dedicated remote OBD tests, and hybrid station tests. The RFP also includes requirements for new external kiosk installations, transition costs, equipment replacement and rehabilitation, and additional fees. The contract term is for 10 years, with a base period of 5 years and an optional 5-year renewal period.
Regarding pricing, the RFP provides estimated quantities of vehicle emission tests for proposal purposes, but states that these estimates are not a guarantee. The price per test shall be proposed as an all-inclusive fixed-price unit rate cost, which shall include all costs to the State. The RFP also provides details on the current environment, including that an average of 76% of all transactions were paid by credit card in June 2023.
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Instructions FINANCIAL PROPOSAL FORM - ATTACHMENT B - RFP V-HQ-24019-S - VEHICLE EMISSIONS INSPECTION PROGRAM (VEIP) OPERATIONS
MARYLAND DEPARTMENT OF TRANSPORTATION MOTOR VEHICLE ADMINISTRATION
| Purpose: |
| MDOT MVA requires that you price out the work presented in your Technical Proposal, and submit it on this Financial (Cost) Proposal Form, per RFP Section 5.4. This pricing encompasses both the Base Period (Years 1-5) and the Option Period (Years 6-10). MDOT MVA has provided data that reflects the potential additional kiosks and kiosk replacement and/or re-location as stated in the scope of work. Kiosk data is not to be altered by Offerors. |
| General Financial Proposal Instructions |
| a) Offerors may only use this form and must use the data provided by MDOT MVA as the basis for their pricing. |
| b) Quantities in the charts are estimates and may not represent the actual quantities experienced once the contract is awarded. |
| c) A vehicle emission inspection/ test shall mean both the initial and all paid re-tests. |
| d) The transition costs shall be itemized in Pricing Sheet - Section 2. |
| e) The price to the motorist per each vehicle emission inspection/test, regardless of whether the test takes place in a centralized lane, hybrid station or remote-OBD, is $14.00; Kiosk cost is $10.00. |
| f) The price per test shall be proposed as an all-inclusive fixed-price unit rate cost which shall include all costs to the State. |
| g) Offeror to insert numerical data into cells shaded as: All other cells are fixed or self-calculating and not to be altered by Offeror. |
| Line by Line Instructions: |
| Pricing Sheet, Section 1 |
| Pricing for Base and Option Period. Reference RFP Section 2 |
| a) Insert the all-inclusive, fixed price per centralized test in cell C37. This includes any kiosks the Offeror proposes to install IN the centralized lanes. |
| b) Insert the all-inclusive, fixed price per external kiosk test in cell C38. |
| c) Insert the all-inclusive, fixed price per FIS test in cell C39. |
| d) Insert the all-inclusive, fixed price per dedicated remote OBD test in cell C40. |
| e) Insert the all-inclusive, fixed price per hybrid station test for into cells C41. |
| f) New External Kiosk Installations beyond Existing 10: This data is provided in cell D42 ($400,000) by the State and is not to be altered by the Offeror. This is the MDOT MVA's estimate of potential costs should MDOT MVA direct some or all of these activities, at MDOT MVA's sole discretion. |
| g) Total VEIP transition cost is a sum of the milestone costs in Pricing Sheet Section 2. |
| Pricing Sheet, Section 2: Itemization of Transition Milestones and Costs |
| a) Enter cost data in cells D52 through D61 corresponding to the Offeror's proposed milestones to be entered in Columns B/C. Total milestone costs will be reflected in cell D44. |
| Pricing Sheet, Section 3: Required Pricing Information for Fleet Inspection Station, Hybrid Station, and Remote OBD Equipment |
| a) Enter data in cells D67 through D69 and D72 through D74 corresponding to the labeling in Columns B/C. Offerors must enter data in all indicated cells. |
| Pricing Sheet, Section 4: Equipment Replacement/Rehabilitation |
| a) Complete columns B through D for each deliverable and capital item to be rehabilitated or replaced during both the Base and Option Period. Add additional pages if necessary. |
| Pricing Sheet, Section 5: Additional Fees |
| a) Complete columns B through D for each customer or subcontractor fee or pricing variation to be imposed during both the Base and Option Period, beyond the State-mandated VEIP test fee . Add additional pages if necessary. |
&G
Pricing Sheet-6MY
| FINANCIAL PROPOSAL FORM - ATTACHMENT B - RFP V-HQ-24019-S |
| VEHICLE EMISSIONS INSPECTION PROGRAM OPERATIONS FOR THE MARYLAND DEPARTMENT OF TRANSPORTATION MOTOR VEHICLE ADMINISTRATION |
This form is to be completed in its entirety, is not to be altered in any way and is to contain only the data stipulated on the form.
Firm Name: Date:
Printed Name of Offeror: Signature of Offeror:
Pricing Sheet Six (6) Model Year Vehicle Emission Inspection Program Exemption
| DRAFT | ||
| Pricing Sheet, Section 1: Unit Costs for Inspections and Transition | ||
| Estimated Number of Vehicle Emission Tests by Test Location based on Six (6) Model Year Vehicle Emission Inspection Program Exemption | ||
| Estimated quantities for each type of test are included in proposal sheet solely for the proposal purposes. The estimates listed in the proposal sheet are not a guarantee. | ||
| NOTE: Emissions test fees are identified below, an average 76% of all Transactions were paid by Credit Card in June 2023 (Inspection and Late Fees) |
| 10-Year Contract Period | |||
| Row # | Customer Test Fees | Contract Years 1-10 | |
| Number of Subject Vehicles | 15,342,100 | ||
| Senior / Disabled <5k Mile Exemptions | (997,200) | ||
| Number of Initial Inspections | 14,344,800 | ||
| Initial Failures | 1,434,500 | ||
| Free Inspections (first retest and readiness rejects) | 2,079,900 | ||
| Paid Retests | 1,227,900 | ||
| Total Number of Inspections | 17,652,700 | ||
| Total Number of Paid Inspections: | 15,572,700 | ||
| 1 | Centralized Lane Inspections | $14 | 11,623,300 |
| 2 | Kiosk Inspections | $10 | 3,585,900 |
| 3 | Fleet Inspection Tests (FIS) | $14 | 41,600 |
| 4 | Dedicated Remote-OBD Inspections | $14 | 3,200 |
| 5 | Hybrid Program Station Inspections | $14 | 318,700 |
| Vendor Inputs | Below cells are self calculating | |||||
| Total Contract Period - Years 1 - 10 | Base Period - Years 1-5 | Option Period - Years 6-10 | ||||
| Type of Inspection | Vendor All Inclusive Fixed Cost Per Test | Total Costs per Inspection Type (Cost X Inspections) | Total Costs per Inspection Type (Cost X Inspections) | Total Costs per Inspection Type (Cost X Inspections) | ||
| Centralized Lanes | ||||||
| (Row 1) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Kiosk Tests | ||||||
| (Row 2) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Fleet Inspection Tests (FIS) | ||||||
| (Row 3) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Dedicated Remote-OBD Inspections | ||||||
| (Row 4) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Hybrid Program Station Inspections | ||||||
| (Row 5) | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| New External Kiosk Installations beyond Existing 10 | State Provided Number | $ 400,000 | $ 400,000 | $ - |
| Transition Phase | Total Price for activities proposed in Transition Plan | ||
| (Total of Pricing Sheet, Section 2) | $ - 0 | $ - 0 |
| Totals | Total Cost Price Years 1-10, w/ Transition | $ 400,000 | |||
| Total Period Prices | $ 400,000 | $ - 0 | |||
| Pricing Sheet, Section 2: Itemization of Transition Milestones and Costs | |||||
| Offeror to itemize all milestones identified in their Transition Plan | |||||
| No. | Milestone | Cost | |||
| 1 | $ - 0 | ||||
| 2 | $ - 0 | ||||
| 3 | $ - 0 | ||||
| 4 | $ - 0 | ||||
| 5 | $ - 0 | ||||
| 6 | $ - 0 | ||||
| 7 | $ - 0 | ||||
| 8 | $ - 0 | ||||
| 9 | $ - 0 | ||||
| 10 | $ - 0 | ||||
| Total Transition Phase Cost | $ - 0 |
| Pricing Sheet, Section 3: Required Pricing Information for Fleet Inspection Station, Hybrid Station, and Remote OBD Equipment | |
| Offeror to enter data for applicable Equipment Costs | |
| Traditional OBD Inspection Equipment for Fleet Inspection Station and Hybrid Station | |
| Purchase OBD Equipment | $ - 0 |
| Lease (annual cost) | $ - 0 |
| Equipment Maintenance (annual cost) | $ - 0 |
| Remote OBD Inspection Equipment for Fleet Inspection Station and Hybrid Station | ||||
| Purchase Remote OBD Equipment | $ - 0 | |||
| Lease (annual cost) | $ - 0 | |||
| Equipment Maintenance (annual cost) | $ - 0 | |||
| Pricing Sheet, Section 4: Equipment Replacement/Rehabilitation | ||||
| Offeror to itemize all costs for deliverables and capital items (defined as a durable item expected to be in service at least one (1) year and having a value of $1,000.00 or greater), that are not itemized in the Pricing Sheet Sections 2 or 3, and will be included in any VEIP operations. List items by type and indicate quantities. Add additional pages as necessary. | ||||
| No. | Item Name | Number of Units | Unit Cost | Total Cost |
| 1 | $ - 0 | |||
| 2 | $ - 0 | |||
| 3 | $ - 0 | |||
| 4 | $ - 0 | |||
| 5 | $ - 0 | |||
| 6 | $ - 0 | |||
| 7 | $ - 0 | |||
| 8 | $ - 0 | |||
| 9 | $ - 0 | |||
| 10 | $ - 0 | |||
| 11 | $ - 0 | |||
| 12 | $ - 0 | |||
| 13 | $ - 0 | |||
| 14 | $ - 0 | |||
| 15 | $ - 0 | |||
| 16 | $ - 0 | |||
| 17 | $ - 0 | |||
| 18 | $ - 0 | |||
| 19 | $ - 0 | |||
| 20 | $ - 0 | |||
| 21 | $ - 0 | |||
| 22 | $ - 0 | |||
| 23 | $ - 0 | |||
| 24 | $ - 0 | |||
| 25 | $ - 0 | |||
| 26 | $ - 0 | |||
| 27 | $ - 0 | |||
| 28 | $ - 0 | |||
| 29 | $ - 0 | |||
| 30 | $ - 0 | |||
| 31 | $ - 0 | |||
| 32 | $ - 0 | |||
| 33 | $ - 0 | |||
| 34 | $ - 0 | |||
| 35 | $ - 0 | |||
| 36 | $ - 0 | |||
| 37 | $ - 0 | |||
| 38 | $ - 0 | |||
| 39 | $ - 0 | |||
| 40 | $ - 0 | |||
| Total | $ - 0 | |||
| Pricing Sheet, Section 5: Additional Fees | ||||
| Offeror to itemize any and all customer or subcontractor fees or pricing variations which will be included in any VEIP operations, beyond the State-mandated VEIP test fees. List items by type and indicate anticipated quantities based on estimated total number of paid inspections anticipated testing quantities above . Add additional pages as necessary. | ||||
| No. | Fee Name | Number of Units | Unit Cost | Total Cost |
| 1 | $ - 0 | |||
| 2 | $ - 0 | |||
| 3 | $ - 0 | |||
| 4 | $ - 0 | |||
| 5 | $ - 0 | |||
| 6 | $ - 0 | |||
| 7 | $ - 0 | |||
| 8 | $ - 0 | |||
| 9 | $ - 0 | |||
| 10 | $ - 0 | |||
| 11 | $ - 0 | |||
| 12 | $ - 0 | |||
| 13 | $ - 0 | |||
| 14 | $ - 0 | |||
| 15 | $ - 0 | |||
| 16 | $ - 0 | |||
| 17 | $ - 0 | |||
| 18 | $ - 0 | |||
| 19 | $ - 0 | |||
| 20 | $ - 0 | |||
| 21 | $ - 0 | |||
| 22 | $ - 0 | |||
| 23 | $ - 0 | |||
| 24 | $ - 0 | |||
| 25 | $ - 0 | |||
| 26 | $ - 0 | |||
| 27 | $ - 0 | |||
| 28 | $ - 0 | |||
| 29 | $ - 0 | |||
| 30 | $ - 0 | |||
| 31 | $ - 0 | |||
| 32 | $ - 0 | |||
| 33 | $ - 0 | |||
| 34 | $ - 0 | |||
| 35 | $ - 0 | |||
| 36 | $ - 0 | |||
| 37 | $ - 0 | |||
| 38 | $ - 0 | |||
| 39 | $ - 0 | |||
| 40 | $ - 0 | |||
| Total | $ - 0 |
&G
6 MY Exemption Page &P
Insp.Summary 6MY Exemp.
| Model Year Exemptions | Contract Year | Contract Year | Contract Year | Contract Year | Contract Year | Contract Year | Contract Year | Contract Year | Contract Year | Contract Year | ||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | |||
| 1 | Number of Subject Vehicles | 1,500,000 | 1,507,500 | 1,515,037 | 1,522,613 | 1,530,226 | 1,537,877 | 1,545,566 | 1,553,294 | 1,561,061 | 1,568,866 | 15,342,040 |
| 2 | Senior / Disabled <5k mile exempt | (97,500) | (97,987) | (98,477) | (98,970) | (99,465) | (99,962) | (100,462) | (100,964) | (101,469) | (101,976) | |
| 3 | Number of Initial Inspections | 1,402,500 | 1,409,512 | 1,416,560 | 1,423,643 | 1,430,761 | 1,437,915 | 1,445,104 | 1,452,330 | 1,459,592 | 1,466,890 | |
| 4 | Initial Failures | 140,250 | 140,951 | 141,656 | 142,364 | 143,076 | 143,791 | 144,510 | 145,233 | 145,959 | 146,689 | |
| 5 | First Retests (Free) | 112,200 | 112,761 | 113,325 | 113,891 | 114,461 | 115,033 | 115,608 | 116,186 | 116,767 | 117,351 | |
| 6 | Readiness Rejects (Not Counted as Fail) (Free) | 91,163 | 91,618 | 92,076 | 92,537 | 92,999 | 93,464 | 93,932 | 94,401 | 94,873 | 95,348 | |
| 7 | Paid Retests | 120,054 | 120,654 | 121,258 | 121,864 | 122,473 | 123,086 | 123,701 | 124,319 | 124,941 | 125,566 | |
| 8 | Total Number of Inspections | 1,725,917 | 1,734,546 | 1,743,219 | 1,751,935 | 1,760,695 | 1,769,498 | 1,778,346 | 1,787,237 | 1,796,173 | 1,805,154 | |
| 9 | Total Number of Paid Inspections (Total Inspections-1st Retest-Rejects) | 1,522,554 | 1,530,167 | 1,537,818 | 1,545,507 | 1,553,234 | 1,561,000 | 1,568,805 | 1,576,649 | 1,584,533 | 1,592,455 | |
| 10 | Kiosk Tests | 225,000 | 247,500 | 272,250 | 299,475 | 329,423 | 362,365 | 398,601 | 438,461 | 482,307 | 530,538 | |
| 11 | Fleet Inspections (FIS) | 4,160 | 4,160 | 4,160 | 4,160 | 4,160 | 4,160 | 4,160 | 4,160 | 4,160 | 4,160 | |
| 12 | Dedicated R-OBD | 200 | 220 | 242 | 266 | 293 | 322 | 354 | 390 | 429 | 472 | |
| 13 | Hybrid Stations (new and used car dealers) | 20,000 | 22,000 | 24,200 | 26,620 | 29,282 | 32,210 | 35,431 | 38,974 | 42,872 | 47,159 | |
| 14 | Total Paid Centralized Lanes Inspections (Total Paid Insp - Alternative Tests) | 1,273,194 | 1,256,287 | 1,236,966 | 1,214,985 | 1,190,077 | 1,161,943 | 1,130,259 | 1,094,664 | 1,054,765 | 1,010,127 |
| Contract Years 1-5 Totals (Rounded) | Contract Years 1-5 Totals (Rounded) | Contract 10 Year Totals (Rounded) | |||||
| 1 | Number of Subject Vehicles | 7,575,400 | 7,766,700 | 15,342,100 | |||
| 2 | Senior / Disabled <5k mile exempt (% of SV) | (492,400) | (504,800) | (997,200) | |||
| 3 | Number of Initial Inspections | 7,083,000 | 7,261,800 | 14,344,800 | |||
| 4 | Initial Failures (% of # of Inspections) | 708,300 | 726,200 | 1,434,500 | |||
| 5 | Free Retests (% of # of Inspections) | 566,600 | 580,900 | 1,147,500 | |||
| 6 | Readiness Rejects (Not Counted as Fail)(% of # of Inspections) | 460,400 | 472,000 | 932,400 | |||
| 7 | Paid Retests (% of # of Inspections) | 606,300 | 621,600 | 1,227,900 | |||
| 8 | Total Number of Inspections (total inspections-exemptions) | 8,716,300 | 8,936,400 | 17,652,700 | |||
| 9 | Total Number of Paid Inspections(Total Inspections-Free retests&rejects) | 7,689,300 | 7,883,400 | 15,572,700 | |||
| 10 | Kiosk Tests (# Tests/Kiosk)(Discount to cost of inspection) | 1,373,600 | 2,212,300 | 3,585,900 | |||
| 11 | Fleet Inspections (FIS) (# Test/FIS)3 | 20,800 | 20,800 | 41,600 | |||
| 12 | Dedicated R-OBD (10% of closed station tests) | 1,200 | 2,000 | 3,200 | |||
| 13 | Hybrid Stations (new and used car dealers) | 122,100 | 196,600 | 318,700 | |||
| 14 | Total Paid Centralized Lanes Inspections (Total Insp - Non Cent Insp) | 6,171,500 | 5,451,800 | 11,623,300 | |||
| - 0 | |||||||
| Summary Used for Pricing Sheet | |||||||
| 1 | Number of Subject Vehicles | 7,575,400 | 7,766,700 | 15,342,100 | |||
| 2 | Senior / Disabled <5k mile exempt (% of SV) | (492,400) | (504,800) | (997,200) | |||
| 3 | Number of Initial Inspections | 7,083,000 | 7,261,800 | 14,344,800 | |||
| 4 | Initial Failures (% of # of Inspections) | 708,300 | 726,200 | 1,434,500 | |||
| 5 | Free Inspections (first retest and readiness rejects) | 1,027,000 | 1,052,900 | 2,079,900 | |||
| 6 | Paid Retests | 606,300 | 621,600 | 1,227,900 | |||
| 7 | Total Number of Inspections | 8,716,300 | 8,936,400 | 17,652,700 | |||
| 8 | Total Number of Paid Inspections: | 7,689,300 | 7,883,400 | 15,572,700 | |||
| 9 | Kiosk Inspections | 1,373,600 | 2,212,300 | 3,585,900 | |||
| 10 | Fleet Inspection Tests (FIS) | 20,800 | 20,800 | 41,600 | |||
| 11 | Dedicated Remote-OBD Inspections | 1,200 | 2,000 | 3,200 | |||
| 12 | Hybrid Program Station Inspections | 122,100 | 196,600 | 318,700 | |||
| 13 | Centralized Lane Inspections | 6,171,500 | 5,451,800 | 11,623,300 |
&G 4 MY Exemption Data Summary image1.png
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