RFP reroof at MES

FLOYD COUNTY BOARD OF EDUCATION

REQUEST

FOR

SEALED COMPETITIVE PROPOSALS

FOR CONSTRUCTION OF:

REROOF FOR:

MODEL ELEMENTARY SCHOOL

FLOYD COUNTY, GEORGIA

FLOYD COUNTY BOARD OF EDUCATION

ROME, GEORGIA

01-925-117

FLOYD COUNTY SCHOOLS

REQUEST

The Floyd County Board of Education is requesting proposals from interested and qualified general or roofing contractors for the construction of Reroof for: Model Elementary School. The proposed budget is $1,300,000.00. Proposals and construction documents will be available from

Southern A & E, LLC (770) 819-7777.

The Floyd County Board of Education (hereinafter referred to as School System) plans to select the most qualified Construction or Roofing Firm to enter into a contract for the construction for the above referenced project. All bidding contractors are to be advised that the award of this project will be contingent on budget approval by the school system.

The contractor agrees to perform all work in compliance with O.C.G.A.13-10-91, Georgia

Security and Immigration Compliance Act. The contractor shall state affirmatively that the individual, contractor, or corporation which is contracting with the Floyd County School System, has registered with and is participating in a federal work authorization program using any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the

United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.

See Attachment 10a that must be completed with proposal.

The contractor further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with Floyd County

School System, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-

08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the Floyd County School System at the time the subcontractor(s) is retained to perform such service.

The procedures for public works construction contracts as established by the Georgia Local

Government Public Works Construction Law, O.C.G.A., 36-91-1 shall be followed. Proposals will be evaluated privately by committee. Bids will not be publicly read out loud. Final selection will be made in accordance with the policies and administrative directives of the School System and any other statutory provisions.

Responses must be received by the Floyd County School Board of Education at 600 Riverside

Parkway NE, Rome, Georgia 30241 on or before 12:00 p.m. Eastern Standard Time on January

11, 2022, after which time and date they will no longer be accepted. Late responses will be returned unopened and will not be considered. To be accepted, all responses must be submitted in a sealed package marked “Sealed Competitive Proposals for Reroof for: Model Elementary

School”. Six (6) copies of each proposal and one sealed bid must be forwarded or delivered to:

Mr. Jack Gardner, Executive Director of Facilities

Floyd County Board of Education

600 Riverside Parkway NE

Rome, Georgia 30161

Oral or telegraphic (including FAX) responses are not acceptable.

Project selection timeline:

Public Advertisement: December 8, 2021

Pre-Proposal Meeting: January 4, 2022 @ 2:00 pm

Proposals Due: January 11, 2022 @ 12:00 noon

Please direct all questions regarding this RFP and the program it represents to:

Mr. Jack Gardner, Sara Honeycutt, Project Manager

Executive Director of Facilities Or Vice President

Floyd County Schools Southern A & E, LLC

600 Riverside Parkway NE 7951 Troon Circle

Rome, GA 30161 Austell, GA 30168-7755

Phone: 706-234-1031 Ext 3074 Phone: (770) 819-7777

Fax: (929) 239-2972 Fax: (770) 819-7770 jackgardner@floydboe.net shoneycutt@southernae.com

Site visits to inspect the site can be arranged by appointment with Mr. Jack Gardner 706-234-1031

Ext 3074. It is the responsibility of the respondent to arrange and conduct any site visits necessary to familiarize themselves with existing conditions.

A mandatory pre-proposal meeting will be held on January 4, 2022 @ 2:00 pm at Model

Elementary School. Any person or entity that fails to attend the mandatory pre-proposal meetings will not be permitted to submit a Proposal for the Project and any Proposal submitted by a person or entity that did not attend the mandatory pre-proposal meeting will be returned unopened

Submission of a proposal authorizes the Floyd County School System to make inquiries concerning the proposer and its officers, agents, and representatives to any persons or firms deemed appropriate by the Floyd County School System.

Submission of proposals indicates Respondent’s acceptance of the evaluation technique and

Respondent’s recognition that some subjective judgments must be made by the Floyd County

School System during the determination of ranking order and award.

mailto:jackgardner@floydboe.net mailto:shoneycutt@southernae.com

Proposals are subject to the Georgia Open Records Act. The Floyd County School System cannot protect proprietary data submitted in proposals.

The Floyd County School System reserves the right to waive any formalities and to select or reject any and all responses as a result of this Request for Proposal. The Floyd County School

System is not liable for any costs incurred by any person or firm responding to this Request for

Proposal.

GENERAL INFORMATION

1. Proposal Format:

Proposals must be submitted in the format outlined in this document. Prior to actual evaluation, each Proposal will be reviewed to determine whether or not it is complete. Proposals that do not contain the information requested will not be considered.

Respondents shall use the prescribed format to clearly indicate their experience and qualifications.

2. Responsibility

The selected firm will be required to assume total responsibility for all services offered in his/her proposal. The selected firm will be considered the prime contractor and the sole point of contact with regard to all contractual matters.

3. Required Bonds and Insurance

The firm shall provide the school system with the required bonds listed in the Bid Document

Specification Section 00100 - Instructions to Bidder.

Bid Security: A Bid Bond shall be included in the construction bid envelope. The Bid Bond shall be payable to Floyd County Board of Education in the amount of Five Percent (5%) of the Bid

Amount. Contractor shall honor its proposal for 60 days following the opening of the proposals.

Performance and Labor & Material Payment Bonds: The accepted bidder (contractor) shall furnish a proper Performance Bond and Labor & Material Payment Bond covering the full amount of the Contract Price as security for the faithful performance of all work under the

Contract and payment of all charges in connection therewith. The cost of these bonds shall be included in the contractor’s bid.

To adequately protect the interests of the Floyd County School System, the successful respondent shall procure, and maintain in effect during the life of the agreement, the following insurance coverages:

Below is listed the insurance coverage which must be procured by the contractor at his own expense. The contractor agrees to follow instructions indicated in each case:

1. Comprehensive Liability Insurance:

Combined single limits including Bodily Injury and Property Damage with limits of

$1,000,000 for each occurrence, personal and advertising injury within a limit of

$1,000,000 per occurrence, and $2,000,000 general and products/completed operations aggregates. General Liability should include premises/operations coverage and products and completed operations coverage. Policy should include X, C, U (Explosion, Collapse, and Underground Coverage).

2. Auto Liability:

Including Owner, hired, and non-owned vehicles with Combined Single limits including

Bodily injury and Property damage of $1,000,000 for each occurrence.

3. Umbrella Excess Liability Insurance:

Contractor shall carry umbrella excess liability including Auto, General Liability and

Workers’ Compensation in the amount of $1,000,000 over existing primary insurance and over self-insured hazards.

4. Environment Impairment Liability and/or Pollution Liability:

$1,000,000 per occurrence.

5. Worker’s Compensation:

As required by law.

All of the above policies must be occurrence based. The Floyd County School System shall be named as an additional insured on all policies. The policies shall contain provisions that the coverage provided by said policies shall be primary to any insurance maintained by the Floyd

County School System. Said insurance shall in fact be primary to any insurance maintained by the school system.

4. Taxes, Fees, Code Compliance and Licensing:

The firm shall be responsible for the payment of any required taxes or fees associated with the contract. The firm shall also be responsible for compliance with all applicable codes and statutes.

All installation and construction work shall be done by sub-contractors licensed in the State of

Georgia.

5. Payment:

Contractor shall submit monthly payment applications using AIA G702 and AIA G703

Continuation Sheets in addition to Georgia State Department of Education DE Form 0263, July

1982 Edition.

6. References and Proprietary Information:

Submission of a response authorizes the school system to make inquiries concerning the respondent and its officers to any persons or forms deemed appropriate by the school system.

7. Inquiries:

Questions that arise prior to the proposal submittal date shall be submitted in writing to both the school system and the architect.

SELECTION PROCESS

Proposal Evaluation

The purpose of the review committee is to evaluate, rank and recommend the most qualified proposer who is capable of providing the best value to the owner. The committee approach for evaluating proposals provides opportunities for discussion of the listed criteria and expedites the selection process.

Interested firms responding to this Request for Proposal must provide the information required to meet the criteria contained in “Response Format and Contents” and provide information requested in the “Proposal Format”. The evaluation committee will evaluate submittals and choose the most highly qualified firm. The following criteria will be considered in choosing the most highly qualified contractor:

1. Firm History & Capability

2. Current Workload

3. Project Team Qualifications

4. Project Approach and Schedule

5. Financial Information

6. Bid

Phase II - Interviews

The firm or firms chosen as a result of the Phase I evaluation process may, at the discretion of the evaluation committee, be asked to participate in oral interviews. Following these interviews, the evaluation committee will recommend a firm to the Board of Education for review and approval.

Negotiation and Signing of Contract

Upon completion of evaluations by the committee, and the determination that the project is feasible and acceptable to the Floyd County School System, a modified AIA A101 contract will be executed between the selected firm and the Floyd County School System.

RESPONSE FORMAT AND CONTENTS

General Information

Responses must be submitted in the format outlined in this section. Each response will be reviewed to determine if it is complete prior to actual evaluation and opening of bid. Failure to provide accurate, up-to-date responses to any and all portions of the RFQ may result in disqualification without prejudice. The school system reserves the right to eliminate from further consideration any responses that are deemed to be substantially or materially unresponsive to the requests for information contained in this section. The intent of the school system is that all responses follow the same format in order to evaluate each response fairly. The school system may, during the course of the evaluation process, request additional information to supplement and/or clarify the information provided.

Proposals will be evaluated in light of the material and substantiating evidence presented in the proposal, and not on the basis of what is inferred.

Any exceptions taken to the terms and conditions of this RFP must be clearly identified. If no exceptions are listed, it will be concluded that the proposer will meet, in every detail, the conditions stipulated in this RFP.

Proposals may be modified or withdrawn by written notice received prior to deadline for receipt of proposals. A proposal also may be withdrawn in person by a proposer or his authorized representative, provided his identity is made known and he signs a receipt for the proposal, but only if the withdrawal is made prior to the deadline set for receipt of proposals.

Each respondent shall provide the Floyd County School System with six (6) copies of his/her response. Begin each section and subsection as described herein on a separate page. Number the pages in each section consecutively. Each page shall have the name of the respondent indicated clearly across the bottom of each page.

Submission of a response authorizes the Floyd County School System to make inquiries concerning the respondent and its officers to any persons or firms deemed appropriate by the

Floyd County School System.

Questions that arise prior to the proposal submittal date shall be submitted in writing to both the

Floyd County School System and the architect no later than January 5, 2021.

Proposal Format

1. Firm History and Capability (25%)

Briefly describe your firm’s organizational structure and history. Include the following information:

• Cover letter [limited to two (2) letter-size pages] at the beginning of the proposal. The cover letter shall include a project title, company information (including name, address, e-mail address, and telephone and fax number), names, email addresses and telephone and fax numbers of persons authorized to provide any clarifications required. The letter should express your organizations commitment to the following topics:

• Number of years doing business under this name?

• Number of permanent employees?

• Have you ever defaulted on a contract? If so, explain

• Have you ever been involved in litigation or arbitration with an Owner?

• If so, on a separate sheet, explain describing each instanced and the resolution thereof.

• What is your firm’s current bonding capacity and bonding rate?

• Comment on your firm’s qualifications, including general information and brief history of the firm, including a chronology of the firm’s origin through its current status and any changes in ownership or locale since its inception.

• Relevant Experience: Provide a one-page summary of your relevant experience with similar roofing projects with similar size and complexity that distinguishes your firm from other contractors.

• What specific qualities/attributes you and your firm possess that would enable you to meet the Floyd County School System’s high expectations of service in a superior manner.

• Identify specific instances where other school districts have benefited as a result of your association with their construction program.

• Furnish an organizational chart for your firm specifically indicating those who will be involved in this program, the length of time that the current management team has been with the firm and the amount of involvement that senior management will devote to this project.

2. Current Work Load (10%)

Provide a one-page description of your work load including project name, owner name and start/finish dates.

3. Project Team Qualifications (15%)

Each respondent shall attach a project staffing plan including the following:

• A project organization chart showing a graphic representation of the participants listed as members of the project team and their responsibilities in the program.

• Initial staffing showing the percentage of time each staff member is to be assigned to the project team.

• A one-page resume including education, experience and any other pertinent information shall be included for each team member assigned to the projects.

• A list of relevant projects that each team members has participated in during the past five (5) years. Indicate the team member’s title and reference contact for each project.

4. Project Approach and Schedule (10%)

Provide a brief outline and description of your firm’s approach to this project. The description should include, at a minimum, your approach to the following topics:

• Schedule Control and specific methods/techniques that you intend to utilize in this project.

a. Include a schedule for this project including pre and post construction activities

b. Describe specific methods/techniques that you intend to utilize to deliver this project on time.

c. Include a short description of your Schedule Recovery approach.

• Budget/Change Order Management

• Safety Program

• Quality Control

• Post Completion Activities

• Briefly describe your greatest concern regarding delivery of this project.

5. Financial Information: (5%)

• Provide an audited financial statement, balance sheet and income statement for the firm, or firms in the case of a joint venture.

• Provide a compliance letter from your bonding company showing consent to provide

100% Performance and Payment Bonds for your services as a Contractor.

• Each respondent shall provide a certificate of insurance detailing their firm’s present coverage and limits. Insurance agent shall certify that they are licensed to perform business in the State of Georgia. The certificate of insurance should be addressed to Floyd

County School System and be dated within 30 days of the bid date.

5. Bid: (35%)

• Provide a separate sealed envelope for one copy of the bid form (Specification Section 00

30 00) which includes: Base Bid, Add Alternates, Unit Prices, 5% Bid Bonds.

Attachment 1

SAMPLE PROPOSAL SCORING CHART

Project: Reroof for Model Elementary School

Owner: Floyd County Schools

Item

Description

Company(s)

(Pts) A

Score

B

Score

C

Score

D

Score

E

Score

F

Score

G

Score

H

Score

1. Firm History &

Capability

2. Current Work

Load

3. Project Team

Qualifications

4. Project Approach

& Schedule

5. Financial

Information

6. Bid* 35

Total Points 100

*The low bid will receive the most points, 35 points. To determine each higher bidder’s score, divide the low bid by each ascending bid. That number is then multiplied by the total possible points to get each bidder’s score for this category.

Award contract based on the best total score.

Attachment 2

CERTIFICATION OF INFORMATION PROVIDED

The information provided herein is accurate to the best of my knowledge and can be accepted by the recipient as a true representation of:

Firm Name:

Signed: ____

Position:

Date:

Attachment 3

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Floyd County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. §

13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number

Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 201__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,201__.

NOTARY PUBLIC

My Commission Expires: