RFP_PR9220__Letter_of_Intent_to_Award.pdf

This document is a Notice of Intent to Award issued by the Orlando Utilities Commission (OUC) in Orlando, Florida, dated October 27, 2026, for comprehensive asphalt and concrete services under RFP PR9220. The RFP solicited proposals for a wide range of services including asphalt milling and repaving, concrete pavement and driveway construction, sidewalk and curb creation and restoration, sealcoating, striping, lime rock base installation, Portland cement applications, debris removal, sod replacement and irrigation repair, and general roadway and parking surface maintenance across OUC facilities, service territory, and customer areas in Orange County and Orlando, Florida. Proposals were due September 15, 2026, at 2:00 p.m. EST. The award recommendation is scheduled for approval at the December 2026 Commission meeting. The contract term is three years with one optional two-year renewal at OUC's election. Seven contractors have been selected for award: 2W Construction Corp., All Terrain Tractor Service, Inc., American Persian Engineering & Construction LLC., Asphalt365 Incorporated, CM Engineering Services Florida, PLLC., McCartney & Company, Inc., and Nationwide Paving Inc.

The pricing schedule contains 88 line items for standard services plus equipment and personnel rates, with pricing required to remain firm throughout the initial three-year period. Line items on the Florida Department of Transportation Asphaltic Index adjust by the Bituminous Index rate when variations exceed 5% from the index at bid receipt, and payment discount options range from 1 to 3% based on timing. Bidders were required to demonstrate a minimum of five years of experience with asphalt paving and urban projects, submit three verifiable references for similar work performed in Florida, and provide comprehensive documentation including subcontractor information, health and safety program documentation with OSHA metrics, and drug-free workplace policies. Insurance requirements included general liability of $2 million, auto liability of $1 million with MCS-90 endorsement, statutory workers' compensation, and pollution liability of $2 million. No bid bonds or payment/performance bonds were required. Contracts will be issued within several days following the Commission meeting, contingent upon execution of contract terms and conditions acceptable to OUC.