RFP - Park Construction - Billy Cordova Memorial Park.pdf

REQUEST FOR PROPOSALS

General Construction Services for Billy Cordova Memorial Park

Bid Due Date: May 29, 2024, by 5:00pm MST.

(Proposals must be received by the date and time specified to be considered.)

The Town of Buena Vista is requesting proposals from qualified contractors to lead the construction of Billy

Cordova Memorial Park located at 142 Raven Way in Buena Vista, Colorado, 81211.

RFP Responses can be submitted in PDF format to Shane Basford, Recreation Director, at sbasford@buenavistaco.gov, or mailed to/dropped off at Buena Vista Town Hall East:

Town of Buena Vista C/O Shane Basford

P. O. Box 2002 713 E. Main Street

Buena Vista, Colorado 81211

Important Dates:

RFP Publish Date: DATE: May 6, 2024 Pre-Bid Meeting (Optional, but Recommended): DATE: Thursday, May 16 – 10:00am Contractor Questions Due: DATE: May 21, 2024 Question Responses Published: DATE: May 23, 2024 RFPs Due: DATE: May 29, 2024 Committee Reviews RFPs: DATE: May 31, 2024 Notice of Intent to Award Contract: DATE: June 3, 2024 Approval of Contract DATE: June 11, 2024 Pre-Construction Meeting DATE: June 13, 2024 Groundbreaking Ceremony DATE: June 15, 2024 Construction Begins: DATE: June 17, 2024 Playground Community Build: DATE: August 24, 2024 Project Complete: DATE: October 31, 2024

Questions about the RFP can be submitted to Shane Basford, Recreation Director, at sbasford@buenavistaco.gov.

A copy of the Proposal and any associated exhibits may be obtained as follows from the Town’s website:

https://www.buenavistaco.gov/2228/RFPs-RFQs or can be picked up at Town Hall – 210 E. Main Street, Buena Vista, CO 81211. Office hours are Monday- Friday, 8am-5pm MST.

mailto:sbasford@buenavistaco.gov mailto:sbasford@buenavistaco.gov https://www.buenavistaco.gov/2228/RFPs-RFQs

The Pre-Mid Meeting will be held on Thursday, May 16 at 10:00am. The meeting will be held at Town Hall East (713 E Main St) in Buena Vista. Contractors requesting bid documents will be provided with a Google Meets link by email to join the call or may attend in person. The meeting is optional, but attendance is highly recommended.

General Specifications and Information Project Overview: The Town of Buena Vista is seeking proposals from qualified contractors to lead the construction of Billy Cordova Memorial Park for the Town of Buena Vista. The park design includes a playground, post-tension concrete multipurpose court, outdoor workout equipment, labyrinth, grass open-play area, prefabricated pavilion/restroom structure, two parking areas, sidewalks, and landscaping.

Park Information: The Billy Cordova Memorial Park will be a park that serves the entire Upper Arkansas River Valley. This park has special significance, due not only to the strategic location set to accommodate future growth and underserved populations, but also to honor first responders. The park design will have a special memorial and first responder theme, as the community has decided to name this park after fallen Chaffee County Fire Battalion Chief Billy Cordova.

The Buena Vista community has developed a park design that includes elements for all generations and all physical abilities. An initial plan for the park was developed in 2019 with significant community input to the layout and features. Town staff have continued to work with our community to strategically update the previous design and draft a plan for the park that will be a valuable asset to all residents of our Town, county, and the surrounding area. The rapid growth on the southwest side of Buena Vista, along with the true lack of any nearby park area or connecting trail, have made this a top priority for the Town in 2024.

The proposed amenities are designed to include inclusive features and exceed ADA requirements. The park will consist of play structures, sensory boxes, a labyrinth, outdoor fitness equipment, and restrooms. There is also planned green space to allow for open play and a concrete multi-purpose court to accommodate informal sports play. Cordova Park will be the only park in our region with fully accessible elements and adaptive equipment.

The plan includes a sheltered picnic area to act as a gathering place and rest area for park visitors looking to relax and socialize.

In addition to the elements at the park itself, the plan incorporates the connection of the park into Town’s existing trail system. This 1,700-foot trail will be built to the standard of our existing trails, 8 feet wide with crusher fines, and will help us connect the west side of town to the existing Peaks View Trail, making the total trail one mile long and completing the connection to the rest of town and other amenities.

Special Construction Elements: Due to the overwhelming community support for this project, the Town will be providing two opportunities for the community to assist with park construction. The first Community Build Day will be for playground equipment assembly and installation, led by Star Playgrounds on Saturday, August 24.

Star Playgrounds is under contract with the Town of BV to supply the playground equipment and lead the Community Build Day for equipment installation. Following installation, Star will install both the engineered wood fiber and poured in place safety surfacing for the playground. The second Community Build Day will allow the community to contribute by constructing the labyrinth, installing deer projection around trees, planting shrubs, flowers, and grasses 5-gallons or smaller, and construct the trail connection to the park. This Build Day will be led by Town of Buena Vista Staff.

The Town of Buena Vista has also previously purchased the restroom/pavilion building from Romtec, Inc. Town staff are currently working through the application process for the necessary building permits needed for the project. As we are working through that process, Town can give Romtec a Notice to Proceed, which allows them to begin fabricating the structure. Romtec anticipates delivery of the structure to the site 10-12 weeks after the Notice to Proceed is granted.

Park Location & Size: The park will be located at 142 Raven Way in Buena Vista, CO 81211. The park is roughly 33,000 square feet and is the size of 4 lots in the Sunset Vista IV subdivision. The park consists of lots 155, 156, 169, and 170 of the Sunset Vista IV subdivision, which were rezoned to Open Space & Recreation (OSR) and consolidated into one lot in February 2023. All property is owned by the Town of Buena Vista.

Scope of services:

The Town of Buena Vista is looking for a general contractor that can lead all phases of this project. Please notify Town in advance of your submissions if you are interested in a specific phase of this project.

Scope of Work:

• The contractor will schedule and lead all phases of construction for Billy Cordova Memorial Park.

• The contractor will construct the park to the specifications provided in the engineered drawings and the project manual.

• The contractor will serve as the contract administrator for the project and will manage subcontractor’s contracts and invoicing.

• The contractor will conduct or subcontract services for all elements of park construction including, but not limited to: excavation and grading, concrete work, court striping/painting, irrigation and landscaping, fencing, utility work and connections for water, sewer, and electric, and installing a prefabricated restroom and pavilion.

• The contractor will coordinate with Town to prepare for execution of the Community Build Days, including playground pit preparation and concrete. The contractor will also coordinate with Town for the installation of picnic tables, benches, trash cans, and bike racks that the Town will supply.

• The contractor will not be responsible for: trail construction; memorial art features; labyrinth and small plantings; playground equipment supply, surface installation, and equipment assembly; and prefabricated restroom purchasing and delivery.

• The contractor will ensure all necessary Town and County building permits have been secured by the Town of BV and secure additional permits if needed.

Reservation of Rights, Disclaimers, Disclosures, and Instructions All responses, inquiries, and correspondence relating to the RFP, and all reports, charts, displays, schedules, exhibits, and other documentation produced by any vendor and submitted as part of a proposal shall be deemed the property of the Town upon opening of the proposal, will not be confidential and will be subject to disclosure under the Colorado Open Records Act.

The successful bidder will be required to enter into the Town's standard Professional Services Agreement (PSA).

All costs incurred by a respondent in preparing and responding to this RFP are the sole responsibility of the respondent. Any recipient of this RFP who responds hereto fully acknowledges all the provisions and agrees to be bound by the terms hereof. Any response submitted pursuant to this RFP is at the sole risk and responsibility of the party submitting such a response.

Detailed Response Instructions

A. Formal cover letter indicating:

a. The firm has read this entire request for proposals (RFP) document and understands its contents.

b. The firm’s intent to offer services related to this request.

c. The firm’s website, social media sites, and point of contact information.

d. This letter must be signed by an authorized representative of the firm.

B. Detailed proposal responding to scope of work:

a. Explain the intended approach, execution, and deliverables, including a timeline and budget for each stage.

b. Completed Bid Form.

C. Summary of the firm’s qualifications:

a. Does the firm have experience working with municipal/government clients, which included working with the local community on the project? If so, please provide at least one example of the completed work for a municipal/government entity.

b. Give at least one detailed example of a similar project completed. What were the results of this project?

c. Who from the firm will be working on the project (by specific staff person name, job title and résumé of relevant work experience) and indicate – by percentage – the approximate amount of time each person will spend on this project?

d. Who will be the day-to-day contact and what are their qualifications for managing this type of project?

D. Provide the legal name and address of the company, including name, title, address, and telephone number of the person to contact concerning the proposal. The proposal must be signed by an individual or individuals authorized to execute documents on behalf of the proposer.

For questions pertaining to the content in this RFP, proposers are specifically directed to not contact any town personnel other than the person indicated below. All inquiries concerning this RPF should be directed to:

Shane Basford, Recreation Director sbasford@buenavistaco.gov

(719) 395-2408

Selection Criteria:

Proposals will be evaluated based upon the information submitted. The following criteria will be the primary considerations for selecting a proposal:

1. Project understanding, approach, and schedule 25 points

2. Experience and availability of project team 20 points

3. Experience on similar projects, including past record of performance 20 points mailto:sbasford@buenavistaco.gov

4. Overall quality and responsiveness of proposal 10 points

5. Price 25 points

*A 4-point local preference will be given to local contractors for Buena Vista companies; 2 points for Chaffee County companies.

The Town will enter into an agreement based on the proposal determined to be the most beneficial to the Town.

The Town reserves the right to reject any or all proposals, without obligation to the Town, and to negotiate additional terms or alterations with respect to the proposal.

Exhibit A – BCMP Sealed Bid Drawings

Exhibit B – BCMP Bid Project Manual

Exhibit C – BCMP Bid Form

Exhibit D – Romtec Pavilion Structural Engineering Calculations

Exhibit E – Romtec Pavilion Drawings (Not for Construction)

Exhibit F – Site location: 142 Raven Way, Buena Vista, CO 81211