Pre-Bid Meeting Questions - 5.20.24.pdf

PDF 1 MB Posted May 6, 2024

Attached to: General Construction Services for Billy Cordova Memorial Park
Solicitation number: Rec01-24
Issued by: Cheyenne County, Colorado

About this file

Written by GovTribe AI · Jun 26, 2025

The document is a pre-bid meeting follow-up for the Billy Cordova Memorial Park project issued by the Town of Buena Vista, Colorado. The meeting minutes address multiple technical and logistical questions about the park construction, including clarifications on stormwater permitting (not required for this project), concrete specifications, playground equipment installation, and contractor responsibilities. Key details include Star Playgrounds being responsible for playground equipment installation during a Community Build Day on August 24, with the Town providing deer protection fencing for trees and maintaining erosion control materials. The project includes a 2-year warranty following preliminary project acceptance, and the Town Engineer will conduct the ADA inspection.

The pre-bid document is supplemented by a detailed Romtec Shade Structure supply document that outlines the scope of materials and installation responsibilities. The Romtec document specifies precise building components including concrete masonry unit walls, fiber cement siding, polycarbonate windows, plumbing fixtures, electrical components, and specific color selections. The building supply is a building package only, with installation responsibilities divided between the installer and contractor. Critical details include standard design loads (25 psf snow load, 110 mph wind speed), delivery specifications, and warranty limitations, particularly noting that stone products may crack over time and are not covered under warranty.

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BCMP - Final Bid Set - 5.23.24.pdf	PDF	May 6, 2024
BCMP Bid Form.xlsx	XLSX spreadsheet	May 6, 2024
BCMP_Bid Project Manual.pdf	PDF	May 6, 2024
RFP - Park Construction - Billy Cordova Memorial Park.pdf	PDF	May 6, 2024
BCMP - Bid Form - Revised 5.23.24.xlsx	XLSX spreadsheet	May 6, 2024
Cordova Park Area Map - 2022.pdf	PDF	May 6, 2024
BIL01- Billy Cordova 2024M, CO 240426- Calcs.pdf	PDF	May 6, 2024
BCMP_Sealed Bid Drawings.pdf	PDF	May 6, 2024
BIL01- Billy Cordova 2024M, CO 240426- Sealed - Not for Construction.pdf	PDF	May 6, 2024
Contractor Question Responses - BCMP.pdf	PDF	May 6, 2024

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Billy Cordova Memorial Park – Pre-Bid Meeting Follow Up

Will the project fall under the Stormwater Permit for the development of the Sunset Vista IV neighborhood?

● No, the project will not fall under the Stormwater Permit for the neighborhood. A Stormwater

Permit will not be required for the project, as the project site is less than one acre. However, we will still use typical stormwater BMPs for the project.

Does the concrete under the Poured-In-Place (PIP) Safety Surfacing require a specific or extended cure time and humidity level?

• No, typical concrete curing time will be sufficient.

Does the 6” depth concrete in parking area or sidewalk require fiber mesh or rebar?

• Fiber mesh or rebar are not in the current detail requirements. Please bid as currently specified.

Will the Playground Contractor (Star Playgrounds) be responsible for digging the footers for the playground equipment?

● Star Playgrounds and the volunteers on the Build Day will dig the footers for the equipment that will be mounted in the Engineered Wood Fiber (EWF). The equipment on the PIP surface will be surface mounted to the concrete.

● The contractor will be responsible for providing the concrete cutout for the Accessible Whirl.

Will Star Playgrounds be working from the construction survey or providing their own surveys?

● Yes, they will be working from the construction survey. It is crucial that concrete edges are in the proper locations.

Is there a warranty on the overall project warranty?

● The Town standard is a 2-year warranty following preliminary acceptance of the project.

Who will be conducting the ADA Inspection for the project?

● Town Engineer, Mark Warriner, will conduct the inspection.

Who will be purchasing and installing the deer protection fencing for the trees?

• Town will purchase the deer protection fencing for the trees. Those materials will be installed during the second Community Build Day?

Will the donated erosion control materials of the tracking pad & silt fence be maintained by the installer?

• Marv will maintain the erosion control materials of the tracking pad & silt fence.

Could Town clarify the timing coordination meetings as in specs?

• Progress meetings will be scheduled weekly or more often as necessary by the Project Manager to promote the competent and timely execution of the contract.

Could Town provide more details about the locations of the 1’, 2’, & 3’ boulders?

• See Page 2.

Could Town provide more details about the contractor tasks required for assembly of the Romtec Shade

Structure?

• See Pages 3-8.

6+19.2

54321 109876

RAVEN WAY

GROUSE ROAD

MelanieAmes Highlight

MelanieAmes Text Box Small boulders = 78

MelanieAmes Text Box Large boulders = 98

MelanieAmes Text Box Medium boulders = 210

MelanieAmes Text Box

BOULDER LEGEND:

MelanieAmes Highlight

MelanieAmes Text Box Total quantity: 386

MelanieAmes Text Box Boulder Quantity Exhibit

MelanieAmes Rectangle

Contents

1. Process – Start to Finish

2. Key Notes

3. Romtec Scope of Materials Supply

4. Delivery, Storage, and Handling

5. Warranty and Limitations

6. Scope of Supply and Services by Others

Preliminary Scope of

Supply and Services

Building Supply Only

Project: Billy Cordova Memorial Park Customer: Valerian LLC Location:

Date:

Buena Vista, CO 3/8/24

Section 1 below is an outline of the scope of products and services that will be included as part of the Romtec building package. Section 2 below is an outline of the scope of work for the installer to complete installation.

Section 1 – Romtec Scope

1. Process – Start to Finish

Below is an outline of Romtec’s process for designing, producing, and delivering the building kit(s). This process may require the customer to release Romtec to begin production prior to receipt of final building permit(s).

A. Romtec Provides a Quote/Proposal

1. Customer will have 30 days to place a purchase order after receipt of the Romtec quote.

2. If the customer has not placed a purchase order within the time above, Romtec reserves the right to update pricing.

3. Romtec’s Quote/Proposal will include Credit Application and Project Information forms.

4. Depending on the nature and complexity of the project, Romtec’s Quote/Proposal may also include a proposed payment schedule. Otherwise, a proposed schedule will be provided in the next step.

B. Customer Provides Signed Purchase Order, Completed Credit Application, and

Completed Project Information form

1. Romtec and the customer will finalize the agreed payment schedule.

C. Romtec provides the full Scope of Supply and Design Submittal package (SSDS)

1. Romtec provides the SSDS in Romtec’s standard electronic submittal format.

2. The SSDS will include the building plan view and elevation drawings, product data sheets, and further details of the Romtec building. The SSDS supersedes this preliminary scope letter.

D. Customer reviews and comments on the SSDS

1. At this time, the SSDS should also be provided for review and comment by any other relevant entities, such as an end owner, installer, electrician, utility company, etc.

2. The SSDS typically does not contain final sealed plans and is NOT intended for review by the local building department (or other permitting authority) at this time.

3. Customer will have 45 days from purchase order date to approve the SSDS.

E. Customer Approves the SSDS and releases Romtec to begin production

1. The customer approves the SSDS and releases Romtec to begin production by signing the submittal approval and Notice to Proceed on Production (NTP) forms included in the SSDS. Romtec cannot begin production without a signed NTP form.

2. The customer’s approval of the SSDS is approval of the general building layout and relevant products/ materials. Romtec will provide sealed plans only AFTER the SSDS is approved.

3. Customer will have a maximum of ninety (90) days from the purchase order date to provide NTP.

If the 90-day approval deadline is missed, Romtec reserves the right to update pricing at any time.

F. Romtec provides the Full Sealed Plan Set

1. After the customer has approved the SSDS, Romtec will provide the customer with the Full Sealed

Plan Set for review by the local building department (or relevant permitting authority).

2. The Full Sealed Plan Set will include all relevant calculations, and all architectural, mechanical, structural, electrical, and plumbing plan sheets stamped by an architect or engineer licensed in the state where the project is located.

3. Romtec’s standard plan size is 11”x17”.

G. The local building department reviews and comments on the Romtec plans

1. Romtec will revise and resubmit the Full Sealed Plan Set per comments from the local building department (or relevant permitting authority).

2. Romtec includes one revision of the Full Sealed Plan Set in response to building department comments. Any comments that result in revisions of the sealed plans may result in a price increase, especially if they affect items that are already in production.

H. The local building department approves the revised Romtec plans

1. Romtec will provide up to two (2) sets of the final, approved, for-construction plans.

2. Romtec will complete production/manufacturing of the building package per the final approved plans.

I. Romtec delivers the completed building package

1. Romtec will package and palletize the completed building package, and then coordinate with the customer to deliver the package to the jobsite for construction by the installer.

2. Romtec’s warranty period begins.

mailto:sales@romtec.com

2. Key Notes A. Romtec is proposing to design and supply the building package per SECTION 13 34 23 -

Pre-Engineered Romtec Building Specification Dated 3/12/24 and defined herein.

3. Romtec Scope of Materials Supply A. Structure

1. Romtec’s proposal includes the specific color selections noted below. Deviation from these may result in a price increase.

2. The following building package structural items will be supplied by Romtec.

a. Concrete Masonry Units - CMU

i. Exterior walls will be constructed of smooth-face, mortar joint, concrete masonry units (concrete blocks).

ii. Block color will be gray.

b. Exterior finish to be fiber cement lap siding above stone veneer accent siding.

i. Siding to be placed over exterior insulation.

c. Sanitary tile cove base on interior restroom walls.

d. Polycarbonate gable windows.

i. Steel window frames shall be powder coated black.

e. Doors, frames and hardware

i. Doors and frames shall be powder coated black.

ii. Stainless steel, ball bearing hinges.

iii. Extra heavy duty door closers.

iv. Restroom doors to include interconnected locks with occupancy indicator with one-way deadbolt lock.

v. Mechanical room door to include Grade 2 lever lock with latch guard.

f. Roofing materials

i. Glulam beams

ii. 2x6 tongue and groove decking.

iii. Timber truss and post roof extension.

iv. Truss plates and brackets to be powder coated black.

v. Roofing will be Fabral, 26-gauge, horizon 16 roof panels with exposed fasteners.

Note: Roofing color shall be selected by the owner from the manufacturer’s standard color chart.

B. Plumbing Fixtures and Accessories

1. The following items relative to the fixtures will be supplied by Romtec:

a. Floor mount, top supply, china toilets with manual lever flush valves.

b. Wall mount, china sinks with single chrome push button faucets.

c. Wall mount, 18”x36” stainless steel mirror.

d. Wall mount, stainless steel 2-roll toilet paper dispensers.

e. Wall mount, stainless steel paper towel dispensers.

f. Wall mount, stainless steel, automatic soap dispensers.

g. Wall mount, stainless steel, grab bars.

h. Surface mount, solid light grey, diaper deck.

i. 24”x24” mop sink with faucet, holder, and guard.

C. Electrical Fixtures

1. The following electrical fixtures will be supplied by Romtec:

a. Exterior lighting

i. Wall cylinder, LED downlight fixtures.

ii. Lights controlled by photocell.

b. Interior lighting

i. Restrooms to have wall mount, vandal resistant LED light.

ii. Mechanical room to have 48” ceiling mount LED light fixtures.

iii. Restroom lights controlled by motion sensor.

c. Mechanical exhaust package with inline fans.

d. Mechanical heated air intake.

e. Surface mount heater for mechanical space freeze protection only.

f. Quantity 2, WHE – 1, 4.8kW, electric, tankless water heater.

g. Stainless steel, bi-level water fountain with bottle filler and grab bars.

h. Main breaker panel sized for the building components.

i. 100 amp, single-phase, rain tight.

4. Delivery, Storage, and Handling A. Delivery Vehicle Size

1. Romtec’s delivery vehicles are vans or trucks with 53’ trailers, or the largest trailer up to 53’ that is legally allowed to access the job site. Overall dimensions of the delivery vehicles are:

a. 70’ overall length

b. 102” wide

c. 168” high

B. Number of Deliveries

1. Romtec bases its freight quote on the optimal minimum number of deliveries. If the customer elects to increase the number of deliveries, it may result in additional freight charges.

2. Regardless of the number of deliveries, the customer is responsible for all offloading and related costs.

C. Delivery inspection

1. Romtec allows for five (5) business days for the customer to inspect and accept the delivered building package.

2. Any items not specifically rejected after five days are considered accepted.

5. Warranty and Limitations A. Warranty

1. Please review the Romtec warranty by clicking the link below:

https://romtec.com/wp-content/uploads/2022/03/4.01-Romtec-Warranty-2-28-22.pdf

B. Disclaimers

1. Stone and mineral products such as tile, stone veneer, and concrete will all show surface cracks over time due to multiple factors, including building settling, wall movement, environmental conditions, and maintenance/upkeep (or lack thereof). Romtec cannot guarantee that stone products in the building will not eventually crack. Repairing of cracks in stone products is a maintenance issue, not a warranty issue. In other words, stone products in the building may eventually crack, and repair of these cracks is not covered under the Romtec warranty.

2. Romtec passes along the manufacturer’s warranty for metal roofing. Most metal roofing manufacturers intend for their roofing to be installed immediately upon delivery from the factory;

otherwise, most have special storage requirements to validate their warranty. All project circumstances are different, and because Romtec cannot guarantee that metal roofing is installed within the timeframe allowed from the manufacturer or that the metal roofing will be stored at the jobsite according to the manufacturer’s requirements, Romtec does not include metal roofing in the overall Romtec building warranty.

3. Smooth face CMU block can have a significant variation in color and texture and should never be used as an architectural finish. Smooth face CMU block should always be either painted or have siding covering it. Romtec does not guarantee uniform color or texture of block, nor claim that any aspect of block color or texture will remain stable over time.

Section 2 – Installer Scope (by others)

6. Scope of Supply and Services by Others

A. Overview The following section includes an overview of items to be provided by others that are required to complete the installation of the Romtec building package.

1. Items in this section are typically provided by the installer, or, for projects where the installer is separate subcontractor of the general contractor and/or owner, some items are typically provided the contractor.

2. The items below are separated into installer items and contractor items. If the installer and contractor are the same entity, then that entity is responsible for all items in this section.

https://romtec.com/wp-content/uploads/2022/03/4.01-Romtec-Warranty-2-28-22.pdf

B. Installer Scope The installer’s scope will generally consist of foundation/pad construction and building package assembly/construction.

1. Structural The following structural components will be provided by the installer:

a. All materials, equipment and labor for footings and interior slabs.

b. Latex epoxy paint wall finish.

c. Caulking.

d. Concrete sealant for floor.

e. Masonry (concrete) grout and rebar

f. The installer may be required to notch CMU block for bond beams, cut full blocks to create half blocks and grind blocks for fixture mounting purposes.

Note: Romtec is not responsible for any cost or installation delays associated with this CMU block modification work.

g. The installer may be required to cut stone veneer to achieve the required shapes necessary for installation.

Note: Romtec is not responsible for any additional stone veneer work required of the installer.

h. Sealant for all exposed wood.

i. Typical fasteners such as nails, staples, and screws, and any other fasteners not included in product packaging.

2. Plumbing The following plumbing components will be provided by the installer.

a. Plumbing rough-in, installation and trim within 10’ of the building footprint will be by the installer.

b. All water and sewer piping and floor drains within the building footprint are provided by the installer.

3. Electrical The following electrical components will be provided by the installer.

a. Electrical rough-in, installation and trim within 10’ of the building footprint will be by the installer.

b. All switches and outlets that are not included with electrical products are provided by the installer.

c. Note that all Romtec building designs include a spare conduit from the main power source to the main breaker panel. All conduits are supplied by the installer.

4. Other materials, equipment, and services The following materials, equipment, and services are provided by the installer.

a. Building package installation

b. All other items within the building footprint indicated on final plans or required by building codes to complete installation of the building package which are not specifically stated as supplied by Romtec or by others.

C. Contractor Scope The contractor’s scope will generally consist of site preparation and grading, excavation for structures, backfill and/or structural backfill, and any site work or utility work outside the building package footprint.

1. Structural The following items relative to the structural components will be supplied by the contractor:

a. All materials, equipment and labor for exterior slabs and sidewalks.

b. If required, design and supply of gutters and downspouts is by the contractor or others.

Romtec can show basic gutters and downspouts on the plans upon request.

2. Plumbing The following plumbing components will be provided by the contractor.

a. Incoming plumbing utilities to within 10’ of the building exterior will be by the contractor.

b. All water and sewer piping, drains, and valves external of the building footprint are provided by the contractor.

3. Electrical The following electrical components will be provided by the contractor.

a. Incoming electrical utilities to with 10’ of the building exterior are provided by the contractor.

b. Electrical meter base and meter are provided by the contractor.

4. Other materials, equipment, and services The following materials, equipment, and services are provided by the contractor.

a. Site grading and/or asphalt paving

b. Masonry pavers

c. Branch circuit breakers

d. Fire alarm & fire suppression equipment

e. Gutters and downspouts

f. Lighting equipment not attached to the building

g. Backflow check valves & drain valves

h. Freeze protection

i. Landscaping

j. Special inspection services

k. Permits and fees

l. Site plans

m. Geotechnical reports

D. Delivery, Storage, and Handling

1. The installer and/or contractor will be responsible for all equipment and labor required for off-loading of the delivered building package onsite. This includes providing appropriate equipment, including but not limited to a forklift with minimum 8,000 lb. capacity and 6 ft. fork extension.

2. Installer or contractor shall comply with all handling instructions/recommendations provided by Romtec.

3. The installer and/or contractor will assume responsibility for adequate protection of delivered materials from weather, damage, and pilferage or all warranties, expressed or implied may be voided.

4. Do not throw away the Operations & Maintenance manuals that are provided by some manufacturers in their product packaging. It is the responsibility of the installer and/or contractor to collect and maintain these manuals until delivered to the owner.

E. Romtec General Exceptions/Exclusions The following are items that Romtec does not provide as part of its standard products and services.

1. Site visits by Romtec staff are not included in the proposal.

Note: If site visits are required, Romtec will issue a change order.

2. Unless otherwise stated, Romtec is not proposing to meet any Buy America standard for materials.

3. Romtec’s proposed building design is based on the following standard design loads. These standard design loads are typical for many locations. Local design loads specific to this project may require changes to the building design, which may result in a price increase due to increased material costs.

a. Roof Snow Load: 25 psf

b. IBC Seismic Design Category: C

c. Design Wind Speed: 110 mph

d. Allowable Soil Bearing: 1500 psf

e. Occupancy Type: U

f. Type: VB

4. Any site utility sizing shown on the Romtec plans is either based on design criteria provided by others or based on Romtec’s assumption of the appropriate sizing. Site utility sizing must be confirmed by the customer. Romtec is not responsible for determining or confirming site utility sizing.

5. To ensure timely delivery of the building package amid ongoing and industry-wide disruptions to shipping, parts/materials availability, and lead times, Romtec reserves the right make equivalent or better substitutions at any time for any components that are not specifically required to match an exact brand/model.

6. Romtec does not provide LEED/Green submittals as a standard service. Romtec can assist in providing documentation for products that may meet LEED/Green standards, but Romtec does not provide or fill out LEED credit forms. Unless specifically included in Romtec’s proposal and quote, Romtec does not supply materials with the intent of meeting LEED standards. Any changes due to LEED or Green building requirements will result in a change order and increased lead times.”

7. Any CMU block plan(s) provided by Romtec are only accurate if Romtec supplies the CMU block.

8. All steel fabrication work is performed by qualified fabricators in conformance with engineered drawings. Romtec does not offer third party certification or inspection of steel fabrication work.

Note: Romtec’s scope of work is based on customer acceptance of the terms and conditions of the Romtec quote proposal, which may be attached here or provided separately.

Billy Cordova Memorial Park - Proposal 3-8-24.pdf

Billy Cordova Memorial Park - Proposal 3-8-24

Billy Cordova Memorial Park - Scope Letter 3-12-24

1. Process – Start to Finish

A. Romtec Provides a Quote/Proposal

B. Customer Provides Signed Purchase Order, Completed Credit Application, and Completed Project Information form

C. Romtec provides the full Scope of Supply and Design Submittal package (SSDS)

D. Customer reviews and comments on the SSDS

E. Customer Approves the SSDS and releases Romtec to begin production

F. Romtec provides the Full Sealed Plan Set

G. The local building department reviews and comments on the Romtec plans

H. The local building department approves the revised Romtec plans

I. Romtec delivers the completed building package

2. Key Notes

A. Romtec is proposing to design and supply the building package per SECTION 13 34 23 - Pre-Engineered Romtec Building Specification Dated 3/12/24 and defined herein.

3. Romtec Scope of Materials Supply

A. Structure

B. Plumbing Fixtures and Accessories

C. Electrical Fixtures

4. Delivery, Storage, and Handling

A. Delivery Vehicle Size

B. Number of Deliveries

C. Delivery inspection

5. Warranty and Limitations

A. Warranty

B. Disclaimers

6. Scope of Supply and Services by Others

A. Overview

B. Installer Scope

C. Contractor Scope

D. Delivery, Storage, and Handling

E. Romtec General Exceptions/Exclusions

2302- Billy Cardova B2024M, CO 240307 - Owner Copy

RI Quoting and Contracting Workbook (11-20-2023)1

CONTRACT-ALL (WA, NJ, NM, CT)

Preliminary Job Information-RI

CREDIT APPLICATION RI - 4-12-19

18240 NORTH BANK ROAD

ROSEBURG, OR 97470

Phone: 541/496-3541

Fax: 541/496-0803

CREDIT APPLICATION

Boulder Exhibit.pdf

Sheets and Views

boulders

File details come from the government source that posted it. Updated Jun 26, 2025.