BCMP_Bid Project Manual.pdf

Billy Cordova Memorial Park

Bid Specifications

May 2024

Prepared by:

Valerian LLC

TABLE OF CONTENTS Billy Cordova Memorial Park BID Submittal May 2024

TABLE OF CONTENTS

TECHNICAL SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 25 00 Substitutions 01 29 00 Measurement and Payment 01 29 73 Schedule of Values 01 31 13 Coordination 01 31 19 Project Meetings 01 32 13 Schedule 01 32 19 Submittals 01 33 23 Shop and Working Drawings, Product Data and Samples 01 71 23 Layout of Work and Surveys

DIVISION 2 - SITE WORK

02 41 00 Demolition

DIVISION 3 - CONCRETE

03 30 00 Cast-in-Place Concrete

DIVISION 31 - EARTHWORK

31 11 00 Clearing and Grubbing – Information Only 31 20 00 Earth Moving 31 23 16 Excavation and Backfilling of Trenches 31 32 50 Watering

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 11 16 Aggregate Base Course 32 12 16 Asphalt Pavement 32 13 13 Concrete Walks, Curbs, and Miscellaneous Flatwork 32 15 40 Crushed Stone Paving 32 17 23 Pavement Markings 32 20 00 Site Furnishings 32 31 13 Chain Link Fencing 32 80 00 Irrigation Systems 32 84 33 Automatic Irrigation Controllers 32 91 13 Soil Preparation 32 91 20 Topsoil 32 92 23 Sodding 32 93 00 Trees, Plants, and Groundcovers

DIVISION 33 – UTILITIES

33 46 00 Subdrainage Systems

TABLE OF CONTENTS Billy Cordova Memorial Park 2 90% Submittal January 2024

APPENDIX

Geotechnical Report Town of Buena Vista Planting Guide – April 12, 2016 Anchoring Playworld Systems Surface Mount Equipment

SUMMARY OF WORK Billy Cordova Memorial Park 01 11 00 - 1 BID Submittal May 2024

SECTION 01 11 00

SUMMARY OF WORK

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. The Work specified in this contract consists of furnishing all management, supervision, labor, materials, tools, equipment, services, testing, and incidentals for the construction of the Work indicated in the Contract Documents including lump sum items and unit price items.

1.3 SITE CONDITIONS

A. The Contractor acknowledges satisfaction as to the nature and location of the Work, all of the general and local conditions, particularly those bearing upon availability of transportation, access to the site, disposal, handling and storage of materials, availability of labor, water, power, roads, and uncertainties of weather, or similar physical conditions at the site, the conformation and conditions of the ground, the character of equipment and facilities needed preliminary to and during work, and all other matters that can in any way affect the work or the cost thereof under this contract.

B. The Contractor further acknowledges, by submission of a bid and on each change in work proposal, satisfaction as to the character, quality and quantity of all surface and subsurface materials and all features on top of the surface or at worksites that would be encountered from his inspection of the site and from reviewing available records of exploratory work furnished by the Town. Failure by the Contractor to become acquainted with the physical conditions of the sites and all the available information will not relieve the Contractor from responsibility for properly estimating the difficulty or cost of performing the Work.

C. not relieve the Contractor from responsibility for properly estimating the difficulty or cost of performing the Work.

D. The Contractor warrants that as a result of examination and investigation of all the aforesaid data and the site, that the Contractor can perform the Work in a good and workmanlike manner and to the satisfaction of the Town. The Town assumes no responsibility for any representations made by any of its officers or agents during or prior to the execution of this contract unless such representation is expressly stated in the contract.

01 11 00 - 2 BID Submittal May 2024

1.4 DESCRIPTION OF WORK

A. The following work items are included in these specifications: All Base Bid and Add Alternate items as listed below and in the Table of Contents of these specifications and as shown per the Contract Drawings. Contractor to refer to the Special Conditions portion of Section 01 31 13 Coordination for the specified items. The materials and installation methods specified herein are to be considered standard for all work ordered by and performed for the Town of Buena Vista Parks and Recreation Department in the construction of new facilities in the parks.

B. Base Bid: The following work items are included in these specifications: demolition, earthwork, tree plantings, feature boulders, crusher fines paving, concrete curb edge, concrete parking lot, recycled asphalt parking lot, concrete wheel stops, concrete sidewalk, playground pit installation, restroom building installation, owner provided bench install, owner provided bicycle rack install, owner provided trash receptacle install, adult fitness equipment, topsoil/soil preparation, poured-in-place surfacing subsurface concrete, concrete washout, concrete edger, PIP edger, chain link fence and gates, subsurface drainage, adult fitness equipment, multi-purpose post tension court and striping, dry streambed, sensory area and surfacing, all electrical conduit and wiring, utilities, drainage connections and improvements for playground pit, rough and fine grading for fitness pits, and all irrigation shown as listed in the Table of Contents of these specifications and as shown per the Contract Drawings. The Contractor will coordinate with any supplier of landscape materials or supplies that will be donated in-kind to the project. The Contractor will have the site ready and will also provide any coordination needed for the Star Playground Volunteer Build to be determined.

Contractor shall also coordinate storing and locating any in-kind materials. The materials and installation methods specified herein are to be considered standard for all work ordered by and performed for the Town of Buena Vista Parks and Recreation Department in the construction of new facilities in the parks.

C. Add Alternate No. 1 – Stabilized Crusher Fines Paving: Contractor shall replace all areas indicated in the Drawings shown as crusher pines paving with stabilized crusher fines paving. Contractor shall include stabilized crusher fines paving as described in Section 32 15 60 Crushed Stone Paving.

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION

3.1 CONTRACTOR’S DUTIES

A. Except as otherwise specified, furnish the following to the full extent required by the contract:

1. Labor, superintendence, supervision and products.

2. Construction equipment, tools, machinery and materials.

3. Utilities required for construction and related activities.

01 11 00 - 3 BID Submittal May 2024

4. Other facilities and services necessary to properly execute and complete the Work, including security for worksite, testing and storage and protection of all materials awaiting incorporation into the Work, providing a safe working environment for workers, Town representatives, and the public in accordance with all local, state and federal requirements.

B. Prosecute the Work as specified and in a timely manner. Submit a schedule of Work that will be performed at times other than during the eight-hour working day of Monday through Friday, daylight hours. Submit this schedule five working days prior to the beginning of Work to the Project Manager for review and acceptance. Approval to work at night may be obtained after Contractor presents a written program outlining special precautions to be taken to control the extraordinary hazards presented by night work. That program shall include, but not limited to, supplementary lighting of work areas, availability of medical facilities, security precautions, and noise limitations.

3.2 COORDINATION

A. Coordinate prosecution of the Work with those public utilities, governmental bodies, private utilities and other contractors performing work on and adjacent to the worksites.

Eliminate or minimize delays in the Work and conflicts with those utilities, bodies and contractors. Schedule governmental, private utility and public utility work that relies upon survey points, lines and grades established by the Contractor to occur immediately after those points, lines and grades have been established. Confirm coordination measures for each individual case with the Town in writing.

B. In the coordination effort of work by others, the Contractor shall obtain and refer to equipment locations and other layouts, as available, to avoid interface problems.

C. The Town reserves the right to permit access to the site of the Work for the performance of work by other contractors and persons at such times that the Town deems proper. The exercise of such reserved right shall in no way or to any extent relieve the Contractor from liability for loss and damage to the work due to or resulting from its operations or from responsibility for complete execution of the Contract. The Contractor shall cooperate with other contractors and persons in all matters requiring common effort.

3.3 CONTRACTOR USE OF WORKSITE

A. Confine worksite operations to areas permitted by law, ordinances, permits and the contract.

B. Consider the safety of the Work and that of the people and property on and adjacent to the worksite when determining amount, location, movement and use of materials and equipment on worksite.

C. Do not load worksite with equipment and products that would interfere with the Work.

Only equipment, tools or materials required for this Work may be stored at the worksite.

01 11 00 - 4 BID Submittal May 2024

D. Protect products, equipment and materials stored on worksite.

E. Relocate stored products, equipment and materials which interfere with operations of Town, government bodies, public and private utilities, and other contractors.

PART 4 - MEASUREMENT AND PAYMENT

4.1 MEASUREMENT

A. No separate measurement shall be made for work under this Section.

4.2 PAYMENT

A. No separate payment will be made for work under this section including any and all necessary relocations requested by the Town. The cost of the work described in this section shall be included in the Contract price.

END OF SECTION 01 11 00

SUBSTITUTIONS Billy Cordova Memorial Park 01 25 00 - 1 BID Submittal

SECTION 01 25 00

SUBSTITUTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes submittal requirements for the approval of a different material, equipment, or process than is described in the Contract Documents.

1. If the substitution changes the scope of work, contract cost or contract time, a

Change Order is required.

2. Contract Record Drawings and specifications must include all approved substitutions even if a Change Order is not issued.

1.3 QUALITY CONTROL

A. The substitution must provide the same quality as what it is replacing. The level of quality is defined by:

1. Maintenance and operating cost.

2. Reliability.

3. Durability.

4. Life expectancy.

5. Ease of cleaning.

6. Ability to be upgraded as needed.

7. Ease of interacting with other systems or components.

8. Ability to be repaired.

9. Availability of replacement parts.

10. Established history of use in similar environments.

11. Performance equal or superior to that which it is replacing.

1.4 SUBMITTAL

A. Refer to Division 01 Sections “Submittals” and “Shop and Working Contract Drawings, Product Data, and Samples” for submittal procedures.

B. A complete Request for Substitution using the form included in Division 01 Section “Standard Forms” must be made at least sixty (60) days prior to when an order needs to be placed or a method needs to be changed.

C. The submittal shall contain, as appropriate, detailed product data sheets for the specified items and the substitution. Samples and shop Contract Drawings shall also be submitted of the substitution as applicable. The submittal shall contain all the data required to be submitted for acceptance of the originally specified item or process.

01 25 00 - 2 BID Submittal

1.5 INFORMATION

A. Provide the following information as applicable with the Request for Substitution on the item or process that is being requested to be substituted:

1. A complete description of the item or process.

2. Utility connections including electrical, plumbing, HVAC, fire protection and controls.

3. The physical dimensions and clearances.

4. A parts list with prices.

5. Samples of color and texture.

6. Detailed cost comparisons of the substitution and the contract specified item or process.

7. Manufacturer warranties.

8. Energy consumption over a one-year period.

9. What local organization is certified to maintain the item.

10. Performance characteristics and production rates.

11. A list of any license fees or royalties that must be paid.

12. A list of all variations for the item or method specified.

13. A list of at least three other projects of similar nature to this contract where the products or methods have been in use for at least one year including telephone number and name of the person to contact at these other projects.

14. An analysis of the effect of the substitution on the schedule and contract cost and on the overall project as it relates to adjoining work.

1.6 SUBSTITUTION REQUEST

A. The formal Request for Substitution will be evaluated by the Project Manager and the Designer of Record based on the following criteria:

1. Compatibility with the rest of the project.

2. Reliability, ease of use and maintenance.

3. Both initial and long-term cost.

4. Schedule impact.

5. The willingness of the Contractor to share equally in any cost savings.

6. The ability of the item or process to meet all applicable governing regulations, rules and laws along with funding agency requirements.

7. The cost of evaluating the substitution.

B. Based upon the above evaluation the Project Manager will make a final determination of what is in the best interest of the Town and either approve, disapprove or approve as noted the requested substitution.

1.7 CONDITIONS

A. As a condition for submitting a Request for Substitution the Contractor waives all rights to claim for extra cost or change in contract time other than those outlined in the request and approved by the Project Manager. The Contractor, by submitting a Request for Substitution, also accepts all liability for cost and scheduling impact on other contractors or the Town due to the substitution.

01 25 00 - 3 BID Submittal

B. Included with the Request for Substitution shall be the following statement:

1. “The substitution being submitted is equal to or superior in all respects to the contract-required item or process. All differences between the substitution and the contract-required item or process are described in this request along with all cost and scheduling data.”

C. The statement shall be signed and dated by the Contractor’s Superintendent.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

PART 4 - MEASUREMENT AND PAYMENT

4.1 MEASUREMENT

A. No separate measurement shall be made for work under this Section.

4.2 PAYMENT

A. No separate payment will be made for work under this Section. The cost of the work described in this Section shall be included in the Contract price.

END OF SECTION 01 25 00

MEASUREMENT AND PAYMENT Billy Cordova Memorial Park 01 29 00 - 1 BID Submittal

SECTION 01 29 00

MEASUREMENT AND PAYMENT

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes Pay Item descriptions for measurement and payment of Work completed.

1.3 DESCRIPTION

A. General:

1. NOTE: The Pay Item descriptions listed herein are hypothetical and will vary with each project. Do not prepare pay estimates based on these descriptions.

2. All measurements and payments will be based on work completed in strict accordance with the Drawings and specifications for the project.

3. The method of measurement and basis of payment described are for the work itemized in the Bid Form and in the sections of the specifications. Items may include work within a single section or in more than one section.

4. See the General Conditions for additional information pertaining to measurement and payment. This section is intended to supplement the General and Special Conditions.

B. Measurement:

1. Unless otherwise specified, all longitudinal measurements will be made horizontally, and computations will be based on the dimensions shown on drawings and details. No measurement will be made by weight tickets.

2. Quantities will be rounded off to the nearest whole number.

3. The Contractor shall, in the presence of the Project Manager, verify all measurements and quantities required for payment by the unit price method.

4. Contractor shall provide necessary equipment, workers, and survey personnel as required for measurements.

C. Units:

1. Measurement by Volumes: Measurement by cubic dimension using mean length, width and height or thickness. Longitudinal measurements will be made horizontally.

2. Measurements by Area: Measured by square dimensions using mean length and width or radius, measured horizontally.

3. Linear Measurement: Measured by linear dimension at the item centerline or mean chord.

MEASUREMENT AND PAYMENT Billy Cordova Memorial Park 01 29 00 - 2 BID Submittal

4. Measured by Lump Sum or Per Each: Item inclusion as specified by the bid item description.

D. Payment:

1. Unit bid prices, as quoted in the Bid Schedule, shall constitute full compensation for labor, materials, equipment, rentals, overhead, profit and incidentals to complete all work for each pay item and for all risk, loss, damage, or expense of whatever nature arising from the nature of the work or prosecution thereof.

2. Work or materials that are essential to the work, but for which there are no pay items, will not be measured and paid for separately, but shall be included in other items of work.

3. Payment for work listed as lump sum bid items completed under this contract shall be paid for on a lump sum fixed price basis.

4. Final payment for work governed by unit prices will be made on the basis of the measurements and quantities accepted by the Project Manager multiplied by the unit price for work which is incorporated in or made necessary by the Work.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

PART 4 - MEASUREMENT AND PAYMENT

Refer to each specification section for Measurement and Payment information relative to the contents of that section.

END OF SECTION 01 29 00

SCHEDULE OF VALUES Billy Cordova Memorial Park 01 29 73 - 1 BID Submittal

SECTION 01 29 73

SCHEDULE OF VALUES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes requirements for preparing and submitting the Schedule of Values as referenced in the General Conditions. The Schedule of Values will be built upon a breakdown of the Work using specification sections and milestones. The Work also includes the preparing and submitting of updated copies of the Schedule of Values if the Schedule of Values is affected by change orders.

1. A Schedule of Stored Material is a detailed cost breakdown for permanent materials that will be temporarily stored prior to their being installed and for which the Contractor seeks partial payments. The Schedule of Stored Material will be incorporated as a part of the Schedule of Values.

2. Within fourteen (14) calendar days of issuance of the Notice to Proceed, the Contractor shall submit the Schedule of Values including the Schedule of Stored Material if applicable. The Schedule of Values and Schedule of Stored Material used to prepare the work/cost breakdown for the Schedule of Values will be used for the Contractor’s billings.

3. Any contract allowances shall be included in the Schedule of Values.

Expenditure of allowances shall be done through the use of the Allowance Authorization form. Use of this form does not increase or decrease the contract value.

A. Reference the General Contract Conditions.

1.3 DEFINITIONS

A. Allowance: A monetary amount specified and included in the construction contract for a certain item of work whose details are not yet determined at the time of contracting.

1.4 SUBMITTAL

A. The Schedule of Values shall be submitted in a format approved by the Project Manager.

B. The Schedule of Values shall identify each item of work. Work items in the Schedule of Values shall represent all work and shall be referenced with the Technical Specifications section numbers, specification subparagraph, specification section title and the bid item number used for the Schedule of Prices and Quantities when

01 29 73 - 2 BID Submittal applicable. The Schedule of Values shall address the subcontractor, fabricator or supplier furnishing the materials and or labor for each work item.

C. Upon request by the Town, the Contractor shall support values given with the data which will substantiate the correctness of the values.

D. The Schedule of Values will be utilized only as a basis for review of the Contractor’s application for progress payment on Unit Price Bids. The Schedule of Values will be utilized on a Lump Sum Bid to determine change order costs.

1.5 REVIEW AND RESUBMITTAL

A. If review by the Town indicates that changes to the Schedule of Values are required, the Contractor shall revise and resubmit the Schedule of Values.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PREPARING SCHEDULE OF VALUES

A. Breakdown of the items used in the Schedule of Values shall include costs as follows:

1. Delivered cost of product with applicable taxes paid.

2. Total installation cost with overhead and profit.

3. Breakdown costs of each lump sum item with a list of products and major operations for which the Contractor seeks to receive progress payments to recover his costs for that bid Item.

4. Each unit price item as listed in the bid Schedule of Prices and Quantities shall list products and major operations for which the Contractor seeks to receive progress payments for that bid item.

3.2 PREPARING SCHEDULE OF VALUES OF STORED MATERIAL

A. The Contractor shall submit with the Schedule of Values an indication of whether products will be stored on or off the worksite. The Schedule of Stored Material shall show quantities and types of products that will be stored.

B. Material allowances consist of only the net cost of the product, the cost of delivery and unloading at the storage site, the cost of applicable sales taxes and all discounts.

C. In no case will the cost paid for a permanent material be greater than ninety percent (90%) of the contract price for the work in which they are included.

01 29 73 - 3 BID Submittal

3.3 PAYMENT FOR STORED MATERIALS

A. Only materials that are described in the specifications and the drawings will be considered permanent materials. Permanent materials are materials that will be left in the work after the contract is completed.

B. Nothing in these specifications shall be interpreted as requiring the Town to pay for stored materials. The Project Manager shall decide on a case-by-case basis whether stored materials shall be paid for. No payment will be made for stored materials which have not been submitted and accepted.

C. The Contractor must, at all times, store permanent materials in accordance with manufacturer’s recommendations. Any material not properly stored will not be paid for.

Amounts will be deducted from payments for any stored permanent material previously paid for and subsequently found to be improperly stored or not present, based upon a physical inventory of stored permanent material.

D. Only the neat line quantity of material needed for the finished product may be paid for.

E. All requests for stored permanent material payment must be accompanied by paid invoices clearly showing the quantity of permanent material, the type of permanent material and discounts or rebates and the net amount paid to the supplier along with a certificate stating that the permanent material is free of any liens or judgments preventing its use by the Town.

F. All permanent material stored off site, for which payment is being requested must be insured and stored in bonded, insured warehouses.

G. Any permanent material on which payment is requested must be in such a form that it cannot be used on work other than this contract, or stored in a manner acceptable to the Project Manager to ensure that the permanent material cannot be used on work other than this contract.

3.4 ALLOWANCE AUTHORIZATION AND PAYMENT

A. Contractor shall request written approval for expenditure of any contract allowances PRIOR TO performing the Work involved. List work to be performed and estimated cost in the requesting correspondence.

B. Original copies of all invoices and receipts must be submitted with the Allowance Authorization as part of the request for payment.

C. Using the format provided by the Town, the Contractor’s request for payment of all contract allowances shall be included in the Schedule of Values.

01 29 73 - 4 BID Submittal

PART 4 - MEASUREMENT AND PAYMENT

4.1 MEASUREMENT

A. No separate measurement shall be made for work under this Section.

4.2 PAYMENT

A. No separate payment will be made for work under this Section. The cost of the work

END OF SECTION 01 29 73

COORDINATION Billy Cordova Memorial Park 01 31 13 - 1 BID Submittal

SECTION 01 31 13

COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes requirements for project and construction coordination, supervision, and administration for the Work, including but not necessarily limited to:

1. Coordination.

2. Administrative and supervisory personnel.

3. General installation provisions.

4. Cleaning and protection.

5. Utilities and site work.

1.3 GENERAL COORDINATION

A. General:

1. The Contractor shall ensure that each entity involved in the performance of the

Work shall cooperate in the overall coordination of the Work; promptly, when requested by the Contractor, furnish information concerning the entity’s portion of the Work; and respond promptly and reasonably to the decisions and requests of persons designated with coordination, supervisory, administrative, or similar authority.

2. The Contractor shall, where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination.

Include such items as required notices, reports, and attendance at meetings.

3. Prepare similar memoranda for the Owner and separate Contractors where coordination of their work is required.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules

2. Installation and removal of temporary facilities

3. Delivery and processing of submittals

4. Progress meetings

5. Project close-out activities

C. Special Conditions: There will be one volunteer build and in-kind earthwork and excavation, clearing and grubbing will take place during the contract period.

Additionally, in-kind materials and Owner purchased items will be provided for

01 31 13 - 2 BID Submittal

Contractor to install. These will require the Contractor to coordinate frequently with the Project Manager to accommodate the volunteer efforts and storage of in-kind materials. The Contractor shall coordinate with the additional components needed to complete this project including but are not limited to, the following:

1. Site Furnishings: Furnishings to be purchased by the Owner for Contractor install including: Bike Rack, Picnic Tables, Bench, and Trash Receptacles.

2. Playground Equipment: The playground equipment and playground surfacing

(EWF & PIP) are shown for information only. These items will be installed during by the playground equipment vendor-Star Playgrounds. The playground pit will be built per the Plans and will need to be constructed one week prior to the a future scheduled volunteer build. The Owner will coordinate the timing of the volunteer buid day with the Contractor. Contractor shall coordinate with Star Playgrounds on site for the storage and install of the playground equipment.

3. Restroom Building: The restroom building/shelter will be purchased by the Owner. The contractor will coordinate with Romtec related to the delivery and storage of the building materials and install the building as per the provided Drawings and Specifications.

4. Clearing & Grubbing: In-kind clearing and grubbing will be provided at the outset of the project. The Contractor will coordinate with the in-kind excavator on scheduling.

5. Erosion Control: In-kind erosion control measures will be provided by in-kind excavator including the installation of the vehicle tracking control pad and silt fence. The in-kind contractor will maintain the erosion control measures throughout the construction period. The contractor to provide concrete washout and stabilized staging area as part of the work.

6. Parking Lot Striping: Contractor to coordinate with the Town. Town to provide striping in-kind.

7. Plantings and Irrigation: Planting will include all tree plantings, sodding and irrigation system. Owner to purchase shrubs, perennials, and ornamental grasses shown on the Drawings for future volunteer planting efforts.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water and materials. Salvage materials and equipment involved in performance of, but not actually incorporated in, the Work. Refer to other sections for disposition of salvaged materials that are designated as the Town’s property.

E. Site Utilization: In addition to the site utilization limitations and requirements shown on the Contract Drawings and indicated by the Contract Documents, administer the allocation of available space equitably among entities needing access and space, so as to produce the best overall efficiency in the performance of the Work. Schedule deliveries so as to minimize the space and time requirements for storage of materials and equipment on the site; but do not unduly risk delays in the Work.

F. Coordination Meetings: Include in scheduled meetings, coordination of various entities and activities as set forth in Division 01 Section “Project Meetings”. Where necessary, schedule additional coordination meetings for this purpose on an as-needed basis.

01 31 13 - 3 BID Submittal

G. Layout: It is recognized that the Contract Documents are diagrammatic in showing certain physical relationships of the various elements and systems and their interfacing with other elements and systems. Establishment and coordination of these relationships is the exclusive responsibility of the Contractor. Do not scale the Contract Drawings. Layout and arrange all elements to contribute to safety, efficiency and to carry the harmony of design throughout the Work. In case of conflict or un-dimensioned locations, verify required positioning with the Project Manager. The Contractor shall provide surveying for the layout of all improvements including both horizontal and vertical control, in accordance with the requirements of Division 01 Section “Construction Surveying”.

H. Substrate Examination: The Contractor shall ensure that the subcontractor of each element of the Work examines the conditions of the substrate to receive the work, dimensions and spaces adjacent, tolerances, interfacing with other elements and services, and the conditions under which the Work will be performed. The Contractor shall require each subcontractor to notify the Contractor in writing of conditions detrimental to the proper or timely completion of the Work, and ensure that they do not proceed with the Work until unsatisfactory conditions have been corrected in a manner acceptable to the subcontractor.

1.4 COMPLETE SYSTEMS

A. It is the intent of the Contract Documents that the system be complete and functional to provide the intended or specified performance. The Contractor shall provide all incidental items and parts necessary to achieve this requirement.

1.5 COMPATIBILITY

A. Provide products and equipment which are compatible with other work requiring mechanical interface including connections, control devices, water, drain and other piping connections. Verify requirements and other interface requirements before ordering equipment and resolve conflicts that may arise.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 GENERAL INSTALLATION PROCEDURES

A. Require the subcontractor of each major component to inspect both the substrate and conditions under which work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Inspect materials or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items. Re-check measurements and dimensions before starting each installation.

01 31 13 - 4 BID Submittal

C. Manufacturer’s Instructions: Comply with manufacturer’s installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

D. Installation:

1. Provide attachment and connection devices and methods necessary for securing work. Secure work true to line and level. Allow for expansion and building movement.

2. Install each component during weather conditions and the Work status that will ensure the best possible results. Isolate each part of the completed construction from incompatible materials as necessary to prevent deterioration.

3. Coordinate work with required inspections and tests, to minimize the necessity of uncovering completed construction for that purpose.

E. Visual Effects: Provide uniform joint widths in exposed work. Arrange joints in exposed work to obtain the best visual effect. Refer questionable choices to the Project Manager for final decision.

F. Mounting Heights: Where mounting heights are not indicated, install individual components at standard mounting heights recognized within the industry for the particular application indicated. Refer questionable mounting height decisions to the Project Manager for final decision.

3.2 CLEANING AND PROTECTION

A. During handling and installation, clean and protect construction in progress and adjoining materials in place. Apply protective covering where required to ensure protection from damage or deterioration prior to achieving substantial completion.

B. Clean and maintain completed construction as frequently as necessary through the remainder of the construction period. Adjust and lubricate operable components to ensure operability without damaging effects.

PART 4 - MEASUREMENT AND PAYMENT

4.1 MEASUREMENT

A. No separate measurement shall be made for work under this Section.

4.2 PAYMENT

A. No separate payment will be made for work under this Section. The cost of the work

END OF SECTION 01 31 13

PROJECT MEETINGS Billy Cordova Memorial Park 01 31 19 - 1 BID Submittal

SECTION 01 31 19

PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes requirements for the Contractor, including his field superintendent and quality control representative, to attend meetings scheduled by the Town for the collection and dissemination of information related to the subject contract.

1. The Contractor will prepare the minutes of each meeting and distribute them to each of the participants.

1.3 OTHER MEETINGS

A. The Contractor will be advised of times, dates, and places of contract meetings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 PRECONSTRUCTION MEETING

A. A Preconstruction Meeting will be scheduled by the Town after the Contract has been signed by all parties. The purpose of this meeting is to introduce the Town’s Representatives to their counterparts in the Contractor’s organization and to establish lines of communication between the representatives and outline some of the contract requirements. The Contractor’s superintendent, and quality control representative(s) shall attend this meeting.

1. The Project Manager will distribute a notice of this meeting, along with an agenda of the subjects to be addressed.

2. The Project Manager will explain and discuss the responsibilities and authorities of the Town, the Designer, and the Project Manager’s organization.

3. The Project Manager will provide highlights of the following information at this meeting:

a. Insurance, laws, codes, traffic regulations, and permit requirements of public agencies and their regulations.

b. Procedures for processing change orders.

c. Procedures for submitting shop and working drawings, product data and samples.

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d. Monthly pay estimate cutoff dates.

e. Payment procedures.

f. Request for information procedures.

g. Communication procedures.

h. Contractor-required Daily Reports.

i. Scheduling and coordination requirements.

j. Quality Control/Quality Assurance procedures.

k. Environmental requirements and permits.

l. Milestones for Substantial Completion and Final Acceptance.

m. Record documents.

n. Project closeout requirements.

B. The Contractor will introduce the Contractor’s representatives and briefly describe each person’s responsibilities. The Contractor shall provide the following:

1. A list of all subcontractors.

2. Storage areas, and construction area layouts, along with temporary easements.

3. Safety, first aid, emergency and security procedures, including the name and contact information for the Contractor’s insurance company.

4. 60-day preliminary schedule.

5. Sequence of Work.

6. Construction methods, general worksite layout, and haul plan.

7. Housekeeping procedures.

8. The Contractor’s general erosion and sedimentation control plans, noise, hazardous material, air and water pollution control plans, and Quality Control Plan.

9. Coordination and notification requirements for utility work.

10. Deliveries and priorities of major equipment.

11. Submittal schedule.

C. Explanations provided by the Town will not amend, supersede, or alter the terms or meaning of any contract document, and the Contractor shall not claim reliance on such explanations as a defense to any breach or failure by the Contractor to perform as specified in the contract.

3.2 CONSTRUCTION PROGRESS MEETINGS

A. Progress meetings will be scheduled weekly or more often as necessary by the Project Manager to promote the competent and timely execution of the contract.

B. The meetings will be held at the worksite or at a location selected by the Project Manager. Meetings will be chaired by the Contractor.

C. The Contractor’s personnel, as listed in Paragraph 3.1.A, above, shall attend unless otherwise agreed by the Project Manager.

D. The Contractor’s Project Manager will be responsible for publishing minutes of the meetings.

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E. At a minimum, the following items will be addressed at each meeting. The items addressed in the meeting do not waive notification or submittal requirements as required elsewhere in the contract.

1. Safety: Contractor shall report any safety issues.

2. Quality Control:

a. The Contractor’s Quality Control Representative shall present and discuss the Independent Testing Agency weekly test report and/or testing schedule.

b. The Contractor’s Quality Control representative shall report on inspections by other agencies and any follow-up activity required.

c. The Project Manager shall present and discuss issues regarding quality control.

3. Quality Assurance: The Project Manager shall present and discuss issues regarding quality assurance.

4. Design Activities: Open discussion.

5. Shop Drawings / Submittals / Material Procurement:

a. The Contractor shall provide and review the submittal schedule and provide any updated information and/or changes to the schedule.

b. The Contractor shall provide information on the status of submittals requiring re-submittal.

c. The Contractor shall review any accepted submittals that the Contractor plans to re-submit with changes.

d. Contractor shall provide the status of material procurement for long-lead items (long-lead items are materials and equipment that have a fabrication and/or delivery duration that exceeds 15 working days).

1) This information shall be provided by the Contractor in a format satisfactory to the Project Manager and shall include, at a minimum:

a) Submittal/shop drawing preparation duration.

b) Review duration.

c) Fabrication duration.

d) Delivery duration.

2) All long-lead items shall be identified with a separate activity on the approved Critical Path Method (CPM) project schedule.

6. Construction Activities: Open discussion to include coordination items with other Contractors and / or agencies.

7. Schedule:

a. The Contractor shall provide to the Project Manager the Contractor’s three

(3) week look-ahead schedule and review at the meeting the items on the schedule. The schedule shall be in bar chart format based on the approved CPM, and shall include dates of testing activities, items in progress, percentage of completion of items, responsible subcontractor for the items.

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A. No separate measurement shall be made for work under this Section.

4.2 PAYMENT

A. No separate payment will be made for work under this Section. The cost of the work

END OF SECTION 01 31 19

SCHEDULE Billy Cordova Memorial Park 01 32 13 - 1 BID Submittal

SECTION 01 32 13

SCHEDULE

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Contract Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the requirements for the preparation of a preliminary schedule, construction schedule, related narratives, and monthly progress reports; all-encompassing complete performance of contract requirements.

B. The Contractor shall schedule and coordinate the work with their subcontractors and suppliers including use of the worksite. The Contractor shall keep the subcontractors and suppliers informed of the project construction schedule to enable the subcontractors and suppliers to plan and perform their work properly.

C. The Contractor shall, in accordance with the requirements of the technical specifications, submit a construction schedule that shall provide for the expeditious and practicable execution of the Work.

D. The construction schedule for the performance of the Work shall be a Critical Path Method (CPM) system in bar chart format, unless an alternate system is specifically identified in the technical specifications.

E. Float or slack is defined as the amount of time between the early start date and the late start date or the early finish date and the late finish date of any activities in the schedule. Float or slack is not time for the exclusive use or benefit of either the Contractor or the Town.

F. At a minimum, the Contractor shall submit a monthly progress report and schedule update in accordance with the scheduling provisions or as directed by the Project Manager.

G. The Contractor shall complete the Work within the contract time and in accordance with the most recent schedule submittal that has been approved in writing by the Project Manager.

H. Reference the General Conditions.

1.3 PLANNING

1. The schedule shall show total contract time, including project milestones, as indicated in the Special Conditions or elsewhere in the contract documents.

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B. The Contractor shall prepare a work plan to complete the Work within the contract time and complete those portions of work relating to each milestone date and other contract requirements.

1. The Contractor shall generate a computerized Critical Path Method (CPM) schedule in the Precedence Diagram Method (PDM) format for the Work.

2. The Schedule shall be submitted electronically to the Project Manager in PDF format.

3. The schedule activities shall be resource loaded showing labor man hours by crafts, major construction equipment by type and value of the work.

4. The value of the work shall summarize each pay item shown in the Schedule of

Values and balance to their amount.

C. In addition to the construction activities, the schedule shall include activities for furnishing materials and equipment and vendor shop drawing preparation.

1. The construction schedule, a supporting narrative, and the overall progress curve shall be submitted for approval within thirty (30) days after Notice to Proceed.

2. Within thirty (30) days the Town will respond with approval or direction to revise and resubmit within ten days.

3. Failure of the Contractor to have a construction schedule approved by the Town will be considered cause for withholding progress payment(s).

D. To the extent that the construction schedule or any revisions thereof contains anything not jointly agreed upon in writing or fails to show anything jointly agreed upon in writing, it shall not be considered to have the approval of the Town.

1. Failure to include any work item required for performance of this contract shall not excuse the Contractor from completing all work within applicable completion dates, regardless of the Town’s approval of the schedule.

E. Failure of the Contractor to comply with this Section will be considered cause for withholding progress payment(s) or termination for default.

1.4 SUBMITTALS

A. Refer to Division 01 Section “Submittals” for submittal procedures. Submit the following in digital format:

1. Preliminary schedule (with narrative).

2. Construction schedule data and work plan (with narrative).

3. Monthly progress report.

4. Construction schedule change request (as needed).

5. Record construction schedule.

PART 2 - PRODUCTS

2.1 PLOT AND REPORT FORMAT

A. All sheet sizes shall be 22 x 34-inches or 11 x17-inches. They shall contain a title block with a minimum eighteen (18) point font showing:

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1. Contractor’s name.

2. Contract number and title.

3. Plot date.

4. Data date.

5. Symbol definitions.

6. List of all approved changes to the original approved schedule.

B. Plots shall contain a time line at the top.

PART 3 - EXECUTION

3.1 PRELIMINARY SCHEDULE

A. The Contractor shall prepare a preliminary schedule covering the first ninety (90) calendar days of the contract. This preliminary schedule shall be submitted at the Preconstruction Meeting and shall be accompanied by a narrative description of the work plan. Within fourteen (14) days, the Town will respond with acceptance or direction to revise and resubmit within ten days.

B. The preliminary schedule shall show all significant work tasks that occur in the first ninety (90) days, including planning, mobilization, shop submittals and approvals, procurement, fabrication and construction. It shall identify work items or milestones that affect or are affected by the Town, other Contractor’s work, utilities and other third parties, and it shall list major data submittals required by the contract.

C. The preliminary schedule shall be accompanied by a narrative describing the Contractor’s approach to mobilization, procurement and construction during the first 90 days. The narrative shall elaborate on duration, production rates, major equipment to be used, and shall identify all major assumptions used to develop the schedule.

3.2 CONSTRUCTION SCHEDULE

A. The construction schedule shall include:

1. Work items identified in a Work Breakdown Structure (WBS) format that corresponds with the technical specifications.

2. The order, sequence and interdependence of all significant work items including construction, procurement, fabrication, testing, startup and inspection and delivery of critical or special materials and equipment, submittals and approvals of critical samples, shop drawings, procedures, or other documents that could have a schedule impact.

3. Work items by the Town, other Contractors, utilities and other third parties that may affect or be affected by Contractor’s activities.

4. Proper referencing of all work items to identify applicable subcontractors or other performing parties.

5. Work items shall be resource loaded to show the direct man-hours estimated to perform the work including work by subcontractors.

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6. Include estimated quantities and production rates, hours per shift, work days per week, and types, number and capacities of major construction equipment to be used and whether the Contractor plans to work weekends or holidays.

B. The construction schedule shall be prepared to include the data for the total contract duration, and the critical path shall be identified, including critical paths for interim completion dates. Scheduled start or completion dates imposed on the schedule by the Contractor shall be consistent with contract milestone dates. Milestone events shall be the schedule dates specified in the Special Conditions and shall be prominently identified and connected to the appropriate work item, denoting its start or completion. Work items related to any interim milestones shall be coded for that milestone.

C. The Contractor shall submit the following documents to the Town upon completion of preparation of the construction schedule:

1. A time phased plot of the CPM schedule in PDM format showing all logic ties and an electronic copy in dynamic format.

2. Construction schedule reports that contain the following data for each work item:

Identification, description, responsibility, duration, early start and early…