RFP FP-2021-15A Addendum No. 1.pdf

Facilities & Planning Department

Eastern Oregon University Facilities & Planning Department Page 1 of 4 EOU DA Tank Replacement March 29, 2022 RFP #FP-2021-15A Addendum No. 1

ADDENDUM NO. 1

EASTERN OREGON UNIVERSITY

DA Tank Replacement RFP #FP-2021-15A

This addendum provides a list of attendees at the pre-bid conference, the Pre-Bid Meeting Agenda, additional specifications and additional drawings. Addendum No. 1 to the Request for Proposal (RFP) is hereby submitted for use in proposal preparation and submittal.

All changes, additions, and/or deletions are hereby made as part of the Eastern Oregon University DA Tank

Replacement, as fully and completely as if the same were entirely set forth in the RFP #FP-2021-02B.

Changes and additions are noted in underlined italics, deletions are noted in strikethrough.

Specifications

1. Add specification section 07 05 00 - Roofing (Attachment)

2. Add specification section 23 09 29 – BAS Sequence of Operations (Attachment)

3. Add specification section 23 50 11 – Boiler Plant Mechanical Equipment (Attachment)

Drawings

1. Replace sheet M001 – LEGEND, GENERAL NOTES & SHEET INDEX (Attachment)

2. Add sheet M123 – FLOOR PLAN- ROOF (Attachment)

By: David Moore, Capital Projects Manager Date: March 29, 2022

Eastern Oregon University Facilities & Planning Department Page 2 of 4

Pre-Bid Sign in Sheet

March 29, 2022

Name Company Email

Rich Rowell Proctor Sales rrowell@gopss.com

Jordan Carr MacDonald-Miller Jordan-carr@macmiller.com

James Crook DSL Builders jjc@dsl-builder.com

Michael Gaines Apollo michael.gaines@apollomech.com

Scott Hagensicker Apollo scott.hagensicker@apollomech.com

Don Adams Eastern Oregon University dadams@eou.edu

David Moore Eastern Oregon University dnmoore@eou.edu

Greg Langdon (phone) Systems West Engineers

Meredith Osborn (phone) Systems West Engineers

Mark Willett Systems West Engineers

Eastern Oregon University Facilities & Planning Department Page 3 of 4

PRE-BID Meeting DISCUSSION ITEMS

March 29, 2022, 10:00 AM

A. INTRODUCTION

1. Attendees- Sign in Sheet

2. Project Description- Systems West Engineering

B. GENERAL DISCUSSION ITEMS

1. Questions should be submitted via email following per-bid and will be answered in an addendum with the Prebid agenda and attendee list. Email questions to dnmoore@eou.edu.

a. All questions due by 2:00 PM on April 6, 2022.

b. EOU will issue a final addendum no later than close of business April 8, 2022.

c. Project Documents and Addenda are posted on ORPU and Oregon Buys. Bidders are responsible for checking these sites regularly for updates.

2. All work shall be completed in accordance with the contract documents, special provisions, and the 2021 Oregon Standard Specifications for Construction.

3. A structural permit is not required by the City of La Grande. If an electrical permit is required, the contractor is responsible for obtaining permit and the permit costs. Contractor is responsible for obtaining the State Boiler & Pressure Vessel permit and for coordinating inspections.

4. Work hours are Monday – Friday 7 am to 7 pm, not including holidays. Approval is required from the Owner to work outside these hours.

5. Access to the site shall be maintained at all times. Contractor responsible for maintaining site safety and ensuring that the site is not accessible to students. Work will occur in an active Central Utility Plant. The contractor must perform their work in a way that will minimize disruptions and ensure safety to the plant operators.

6. Reminder of Bid opening date, time, and procedures:

Electronic proposals will be accepted until 2:00pm on Friday, April 15, 2022 at which time bids will be publicly read aloud via conference call. Bids received after 2:00pm will be considered

NON-RESPONSIVE. Bids received from contractors who did not attend the pre-bid will be considered NON-RESPONSIVE. The following is required to be submitted with your bid, NO

EXCEPTIONS. If any of the items below are not submitted, the bid will be considered NON-

RESPONSIVE.

A. Proposal form completed & Signed by the Contract

B. Bidders Proposed Project Schedule completed and signed along with Gantt Schedule

C. Bid Schedule completed and signed

D. License Number as a Contractor in the state of Oregon.

E. Bid security, in an amount not less than five percent (10%) of the total amount of the bid. The security may be in the form of a bond

F. Bidder’s Warranty

Eastern Oregon University Facilities & Planning Department Page 4 of 4

Addendum No. 1

G. All blanks on bid form are to be filled out.

F. No qualifications may be added to the bid form

7. Reminder that First Tier Subcontractor Disclosure must be received by 4:00pm on April 15 or bid will be considered Non-Responsive.

8. An addendum will be posted on ORPU Oregon Buys to include Pre-Bid Meeting Minutes, and additional project information if necessary.

9. The Owner expects the contract to be a professional, business relationship and the project will be organized, run smoothly and completed on time.

E. OPEN DISCUSSION

1. Open Questions and Comments: Submit question via email.