4201 NORTH DALE MABRY HIGHWAY

TAMPA, FLORIDA 33607

REQUEST FOR PROPOSAL

RFP #25-17

ELEVATOR/ESCALATOR REPLACEMENT, RAYMOND JAMES STADIUM

AUGUST 2026

TABLE OF CONTENTS

Description Page

Procurement Summary and Registration Mandatory Pre-Proposal Meeting Sign-in Sheets (for online or in-person) General Information Qualifications, Conditions and Requirements Project Description and Evaluation Criteria Insurance Requirements Response Format and Content Scope of Work

RFP Forms

RFP Cost Sheets Declaration and Proposal Guarantee Proposal Bid Bond Acknowledgement of Addenda Acknowledgment of Proposer If a Corporation, Partnership or Individual Acknowledgment of Principal if a Corporation Legal Status of Proposer Sworn Statement Pursuant to FS Section 287.133(3)(a), F.S. - Public Entity Crimes Sworn Statement under FS Section 105.08 - Disclosure of Relationships Drug-Free Workplace Acknowledgment E-Verify Affidavit Coercion for Labor or Services Attestation Foreign Country of Concern Attestation WMBE/DM/DWBE/SBE/S-DV/LGBTQIA+ Status (Optional Form) Statement of Non- Submittal RFP Checklist

GPC (Government Purchasing Council) List Owner-Contractor Base Agreement (Exhibit A)

PROCUREMENT SUMMARY AND REGISTRATION

To receive notice of any changes or Addenda it is recommended you register using this form. Please email the completed form to bids@tampasportsauthority.com.

Document Number: RFP 25-17

Title: Elevator/Escalator Replacement, Raymond James Stadium

Description: Replace elevators and escalators inside of Raymond James Stadium

Mandatory Pre-Proposal Meeting: Wednesday, September 9, 2026 at 10am (TSA Office)

Last Day for Questions: Wednesday, September 16, 2026 by 10am

Proposal Submittal Deadline: Tuesday, September 22, 2026 not later than 10am

For additional information contact: Deltecia Jones, Procurement Manager Telephone: (813) 350-6511 E-Mail: djones@tampasportsauthority.com

Special Instructions: Submit proposals electronically to bids@tampasportsauthority.com.

Hand-deliver to: Tampa Sports Authority Offices at Raymond James Stadium, Entrance B/C off Himes Avenue

PROPOSER REGISTRATION

EMAIL THIS FORM TO bids@tampasportsauthority.com

Use this form to register as a potential responder or proposer for this procurement. Only registered companies will be mailed courtesy notices of changes or addenda to these procurement documents. Carefully complete this form and mail or email it to the Procurement Department. You must submit one form for each company that you are registering for. FAILURE TO INCLUDE AN ADDENDUM IN YOUR BID MAY RESULT IN THE REJECTION OF YOUR RFP.

Company Name:

Contact Person:

Mailing Address:

City: State/ZIP: Email:

Phone: ( ) Fax: ( ) mailto:bids@tampasportsauthority.com mailto:djones@tampasportsauthority.com

MANDATORY PRE-PROPOSAL MEETING SIGN-IN SHEET

PLEASE PRINT LEGIBLY or EMAIL YOUR BUSINESS CARD

Date/Time: September 9, 2026 at 10:00am

RFP #/Title 25-17 Title: Elevator and Escalator Replacement, Raymond James Stadium

This sign-in sheet is used to determine attendance at the pre-proposal meeting. Attendance is suggested for the entire duration of the meeting. All proposers must be signed in prior to the start of the meeting. It is at the discretion of the Authority to allow late arrivals to participate. Tele-conferences are allowed for this mandatory pre-proposal meeting.

COMPANY NAME:

CONTACT PERSON:

EMAIL ADDRESS:

PHONE NUMBER:

(Include Area Code)

If you would like to attend the meeting online, please use the link, meeting ID and passcode below.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/240483597372122?p=o3nByLTDtOyJ6jXFy5 Meeting ID: 240 483 597 372 122 Passcode: PP7iJ9a3 https://teams.microsoft.com/meet/240483597372122?p=o3nByLTDtOyJ6jXFy5

GENERAL INFORMATION

1. PURPOSE:

a. As directed by the Governing Board of Directors for the Tampa Sports Authority, the TSA has issued this RFP to find a highly qualified company to replace the elevators and escalators at Raymond James Stadium.

b. Tampa Sports Authority’s objective is to find a qualified company to provide the services set forth in this Request for Proposal.

2. BACKGROUND OF THE TAMPA SPORTS AUTHORITY:

a. The Tampa Sports Authority is an independent special district that was created by Chapter 65-2307, as superseded by Chapter 96-520, Laws of Florida, for the purpose of constructing and managing sports and recreational facilities in the City of Tampa and Hillsborough County. The Authority’s vision is to provide economic development and enhance the quality of life through sports and recreation. The Authority has no taxing power but rather acts as an enterprise fund utilizing user fees to subsidize its operating costs. As a result, all its major capital construction projects, from the original Tampa Stadium, Golf Courses, Amalie Arena, Legends Field, Hillsborough Tournament SportsPlex, and Raymond James Stadium have been accomplished by working closely with the approval and financial support of Hillsborough County and the City of Tampa. The Authority’s approved annual financial audits and budgets can be found at www.tampasportsauthority.

3. MANDATORY PRE-PROPOSAL MEETING:

a. The Mandatory Pre-Proposal Meeting and walk-through is scheduled for Wednesday, September 9, 2026 at 10am. The Meeting will be held “in person” at the Tampa Sports Authority office at Raymond James Stadium, Entrance B/C off Himes Avenue, Tampa, FL 33607. Please contact Deltecia Jones (Procurement Manager) for directions or further instructions at 813-350-6511 or 813-350-6500 (Reception). The sign-in sheets at the pre-proposal meeting are used to determine attendance.

Attendance is suggested for the entire duration of the meeting. All proposers must be signed up prior to the start of the mandatory pre-proposal meeting. Depending on the meeting orator, some reasonably late company representatives will be allowed to participate. Tele-Conferences will be allowed for this pre-proposal meeting. A Site Visit is scheduled for immediately after the mandatory pre-proposal conference.

b. The meeting will be held at Raymond James Stadium. You will enter parking lot B/C off of Himes Avenue (NE corner of stadium). There is a guard gate there. Tell the guard your name as you will be on the list or that you have an appointment /meeting at the TSA offices. You will be directed to park in Lot B/C.

After the guard house, you will be directed to make your immediate left, heading south. After that there is a quick left and then a right (heading south again) to get to the main parking corridor. Follow that corridor south and park anywhere in Lot C. TSA offices are located in the South endzone between gates C and D, adjacent to “Bucs Beach”.

http://www.tampasportsauthority/

4. RESPONSE DELIVERY:

a. The delivery of the RESPONSE to the Tampa Sports Authority’s Procurement Department, prior to the deadline, is solely and strictly the responsibility of the Proposer. The deadline for delivery of all Responses is Tuesday, September 22, 2026 not later than 10am. Box/Packaging must be marked RFP 25-17: Elevator/Escalator Replacement, Raymond James Stadium. All Responses should be delivered to the TAMPA SPORTS AUTHORITY, 4201 N. Dale Mabry Highway, Tampa, Florida 33607 (Raymond James Stadium, Entrance B/C off Himes Avenue) or you can email Responses to bids@tampasportsauthority.com. The Tampa Sports Authority Purchasing Department will not be responsible for delays caused by any delivery services that may be used. The Proposer is hereby directed to cause delivery/email their Response prior to the RFP opening time. The Response delivery time will be scrupulously observed. Any Response received after 10am on Tuesday, September 22, 2026 shall not be considered. THERE WILL NOT BE A “FORMAL” RESPONSE OPENING FOR THIS REQUEST FOR

PROPOSAL.

b. Electronic proposals will be accepted and may be emailed to bids@tampasportsauthority.com.

c. For informational purposes, the proposers are advised that the United States Postal Service and/or express mail services may not deliver your Response in a timely manner. Proposers are cautioned to plan the necessary delivery accordingly.

5. PROPOSALS:

If applicable, prices must be quoted on the sheet furnished by the Procurement Department. If no proposal sheet is provided in this document, you may use your own form. All prices quoted F.O.B. Tampa, Florida.

The responsibility for getting the proposal to the Authority on or before the stated time and date will be solely and strictly the responsibility of the proposer. The Authority will in no way be responsible for delays caused by the United States Postal Service or a delay caused by any other occurrence. The proposer shall be responsible for reading and completely understanding the requirements and specifications of this RFP document and must submit Proposal according to the Authority’s request. The RFP time will be and must be scrupulously observed. Under no circumstances will submittals delivered after the time specified be considered. Late submittals shall be returned to the proposer unopened with a notation indicating why the submittal is returned and/or rejected.

6. TENTATIVE SCHEDULE: (TSA will make every effort to adhere to the referenced schedule, however, it is subject to change.)

SCHEDULED DATES DATE

Legal Notice – TSA Website Thursday, August 27, 2026 Legal Notice – Fla. Sentinel Bulletin Friday, August 28, 2026 Legal Notice – La Gaceta Friday, August 28, 2026 Legal Notice – Tampa Bay Times Sunday, August 23 and Sunday, August 30, 2026 Legal Notice – Business Observer Friday, August 28, 2026 RFP Release Date Wednesday, September 2, 2026 Mandatory Pre-Proposal Meeting Wednesday, September 9, 2026 at 10am Last Day for Questions Wednesday, September 16, 2026 by 10am RFP Due Date & Time Tuesday, September 22, 2026 not later than 10am

Shortlist Meeting (Open to Public) Wednesday, October 7, 2026 at 10am Shortlisted Proposer Notifications Thursday, October 8, 2026 Presentations/Interviews (Closed to Public)

Wednesday, Oct. 14th and Thursday, Oct. 15th, 2026 (Times to be determined)

Final Ranking Meeting (Open to Public) Tuesday, October 20, 2026 at 10am Final Ranking Proposer Notifications Tuesday, October 20, 2026 Finance Committee Meeting Tuesday, October 27, 2026 at 10am Board Meeting Tuesday, November 3, 2026 at 4pm

7. REQUESTS FOR INTERPRETATION/QUESTIONS:

No substantive interpretation of this RFP will be made to any Proposer orally. Every request for such interpretation must be in writing and shall be emailed to bids@tampasportsauthority.com. To be considered, such a request should be received not later than Wednesday, September 16, 2026 by 10am.

Any such interpretations and any supplemental instructions will be in the form of a written addendum which, if issued, will be sent to all proposers that registered to participate in this RFP prior to the RFP’s due date. Failure of any Proposer to receive any such addendum or interpretation shall not relieve said Responder from any obligations contained within this RFP. All addenda so issued shall become part of the Contract documents.

Questions will not be answered prior to the Mandatory Pre-Proposal Meeting. If the Pre-Proposal meeting is not mandatory or no meeting is scheduled, all questions will be responded to in a timely manner so as not to disrupt or delay the proposal process. To minimize the number of addendums issued, we will respond to all questions near or around the deadline for asking questions. If the questions change the specifications or proposal documents an Addendum will be issued immediately to reflect any changes, editing and/or clarification.

From the mandatory pre-bid meeting through the completion of the evaluation process, proposers shall refrain from contacting or soliciting the Owner, Architect, or any parties involved in the RFP process. Failure to comply may result in disqualification.

8. ADDENDA:

a. If it becomes necessary to revise any part of this proposal, a written addendum will be provided to all proposers. The Authority is not bound by any oral representations, clarifications, or changes made to the specifications by Authority employees. All changes and/or clarifications will be provided in writing via an addendum released from the Procurement Department. Addendums will be posted on the Tampa Sports Authority’s website (https://www.tampasportsauthority.com/procurement-services), The VendorLink website https://www.myvendorlink.com/external/home and the DemandStar website (https://network.demandstar.com. It shall be the responsibility of each proposer to ensure they obtain all addenda to include with their proposal submittal. Proposers shall promptly notify the Authority, prior to submission of their proposal, of any ambiguity, inconsistency, or error they may discover upon examination of the proposal and Contract Documents or of the site and local conditions.

b. No interpretation of the meaning of drawings, specifications or other contract documents will be made to any Bidder orally, nor may the Bidder rely on any such pre-bid statements in completing his/her bid.

https://www.tampasportsauthority.com/procurement-services https://www.myvendorlink.com/external/home https://network.demandstar.com/

c. All such interpretations and any supplemental instructions will be in the form of written addenda to the proposal documents which, if issued, will be posted, and emailed to all prospective proposers (at the respective email addresses furnished for such purposes or as listed on the pre-proposal conference sign-in sheet(s), if applicable. The Authority will not be responsible for any other explanations or interpretations of the proposal documents. Failure of any proposer to receive any such addendum or interpretation shall not relieve any proposer from any obligation under his proposal as submitted. All addenda so issued shall become a part of the Contract Documents.

d. Each Proposer shall ascertain prior to submitting his/her proposal that individual has received all Addenda issued, and individual shall acknowledge receipt and inclusion their proposal of all Addenda.

9. COSTS OF PREPARATION:

The cost of preparing a Response to the RFP shall be borne entirely by the Proposer.

10. RFP RESULTS:

Preliminary results will be available after the Tampa Sports Authority Evaluation Committee meets to rank the Responses. The ranking will be submitted to the Finance Committee for review, and the Finance Committee will make a Recommendation for Award to the TSA Board for approval. Results will be emailed and/or posted on the respective websites as listed above.

11. RIGHT TO REJECT PROPOSALS:

The Tampa Sports Authority reserves the right to reject any and all proposals, to waive any informality or minor irregularities in the proposals received, and to accept that proposal which, in its judgment, best serves the interest of the Authority. The Authority hereby fully retains full discretion to determine the responsiveness of the proposal and the Proposer’s responsibility, character, fitness, and experience to perform the Work.

Proposers may be disqualified, and rejection of proposals may be recommended to the Authority for any of but not limited to the following causes:

a. Failure to use the proposal form furnished by the Authority.

b. Lack of signature by an authorized representative on the proposal form.

c. Failure to properly complete the proposal.

d. Evidence of collusion among proposers. Any evidence of agreement or collusion among bidders and prospective bidders acting to illegally restrain freedom of competition by agreement to bid a fixed price, or otherwise, will render the bids of such bidders’ void.

e. Advance disclosures of any information to any particular proposer which gives that Proposer any advantage over any other interested bidder, in advance of the opening of proposals, whether in response to advertising or an informal request for proposals, made or permitted by a member of the governing body of an employee or representative thereof, will operate to void all proposals of that particular proposal solicitation or request.

f. Omission of proposal guarantee.

g. Unauthorized alteration of bid form. The Authority reserves the right to waive any minor informality or irregularity.

h. Failure to sign and return any addenda.

i. Proposals may be rejected unless the Authority approves the delivery method.

j. A final decision to award cannot be made by the Authority due to unseen/unknown circumstances.

12. AWARD OF CONTRACT/AGREEMENT:

An award shall be made to the most responsible Proposer whose proposal is determined, in writing, to be the most advantageous to the Authority, taking into consideration price and the evaluation factors set forth in this RFP. However, the final determination will not focus on the weight of the specific criteria. Rather, upon determining those entities that meet the minimum Proposal, the Authority will look at each qualifying company’s credentials and pricing structure as a whole in determining the best possible provider for the services rendered.

13. BINDING OFFER:

A Proposer’s submittal will be considered a binding offer to perform the required services, assuming all terms are negotiated satisfactorily. The submission of a Response shall be taken as prima facie evidence that the Proposer has familiarized itself with the contents of this RFP. Responses may be withdrawn in writing via email request dispatched by the Proposer in time for delivery prior to the time fixed for the opening of Responses. Negligence on the part of the Responder in preparing the Response confers no right of withdrawal or modification of the Response, after the Response has been opened at the appointed time and place, by the Tampa Sports Authority. Any such withdrawn Response shall not be resubmitted.

Responses will be in force for a period of one hundred twenty (120) days after the opening date.

14. INCONSISTENCIES ON CONDITIONS:

In the event there are inconsistencies between the General Provisions and other proposal terms or conditions contained herein, the former will take precedence.

15. APPLICABLE FLORIDA STATUTES:

In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by other applicable State and Federal Laws, all Responders should be aware that this RFP and all the Responses thereto are in the public domain and are available for public inspection. The Responders are requested, however, to identify specifically any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exemption law.

16. OWNERSHIP OF DOCUMENTS:

In the event of an award, all documents resulting from this project will become the sole property of the Tampa Sports Authority.

17. BRAND NAMES "OR EQUAL":

Whenever in this Invitation, any particular materials, process and/or equipment are indicated or specified by patent, proprietary or brand name, or by name of manufacturer, such wording will be deemed to be followed by the words "or equal". Proof satisfactory to Authority must be provided by the bidder to show that the alternative product is, in fact, equal to the product required in the specifications.

18. DISCOUNTS:

Discounts for prompt payment offered may be taken into consideration by the Evaluation Committee during the evaluation phase. Terms of payment offered shall be reflected within your price forms.

19. TAXES:

The Authority is tax exempt, therefore all applicable Federal, State and Local Taxes, unless otherwise instructed by the Authority shall be excluded in the Bidder’s Proposal. Authority reserves the right to direct purchase materials at Contractor’s negotiated prices with material providers and thereby generate tax savings to itself.

20. CONTRACT TERMS:

It is the Authority’s intent that the contract may be awarded effective November 3, 2026 and continue through the earlier of (i). certificate of occupancy upon completion of each project and the Authority receiving proper service and cooperation from the selected individual/firm. And (ii). The abandonment of any proposed project at the Authority’s sole discretion. Any alteration or change of terms or conditions, including billing rates, as specified in the contract will be considered a modification to the contract that requires the mutual consent of both parties.

21. ASSIGNMENT AND SUB-LETTING:

No assignment of the contract or any right occurring under this contract shall be made in whole or part by the Proposer without the express written consent of the Authority’s Board of Directors. In the event of any assignment, the assignee shall assume the liability of the Proposer. The Proposer submitting its proposal understands the contract is one entire individual contract for the performance of all the services or providing requested services thereunder and is not separable.

22. NON-EXCLUSIVITY OF CONTRACT:

The selected Proposer understands and agrees that any resulting contractual relationship is non-exclusive, and the Tampa Sports Authority reserves the right to seek similar or identical services/commodities elsewhere if deemed in the best interest of the Tampa Sports Authority.

23. EMPLOYEE CONFLICT:

The Tampa Sports Authority will not contract with people, firms, or corporations where an Authority officer or employee’s spouse or child is an officer, partner, director, or proprietor or in which such officer or employee or the officer’s or employee’s spouse or child, or any combination of them, has a material interest.

24. PUBLIC ENTITY CRIMES STATEMENT:

A person, affiliate, or corporation who has been placed on the convicted vendors list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a Proposer, supplier, or contractor under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for Category Two (2) for a period of 36 months from the date of being placed on the convicted vendors list. Any such person, affiliate, or corporation wishing to propose on this RFP must include a current statement pursuant to Section 287.133 (1)

Florida Statutes, on public entity crimes. The Tampa Sports Authority may make inquiries regarding alleged convictions or public entity crimes. The failure of a Responder to promptly supply information in connection with an inquiry or the failure to comply with the requirement contained within this section will cause the rejection of any submitted bid, offer, Response, or proposal, at the sole discretion of the Tampa Sports Authority.

25. INSURANCE REQUIREMENTS:

Before starting and until acceptance of the work by the Tampa Sports Authority, the Proposer shall procure and maintain insurance of the types and the limits specified within this proposal.

26. INDEMNIFICATION: (PATENT OR COPYRIGHT)

The selected Proposer shall indemnify and hold harmless, and defend the Tampa Sports Authority and the Board of Directors, their agents and employees, and anyone directly or indirectly employed by either of them, from and against all liabilities, damages, claims, demands or actions at law or in equity, including court costs and attorney’s fees that may hereafter at any time be made or be brought by anyone arising out of any infringement of patent rights or copyrights held by others or for the disclosure or improper utilization of any trade secretes by the Proposer during or after completion of the work. These obligations shall survive the acceptance of any goods and/or performance and payment therefore by the Tampa Sports

27. INDEMNIFICATION: (GENERAL LIABILITY)

The selected Proposer shall indemnify, hold harmless, and defend the Tampa Sports Authority and the Board of Directors, their agents and employees, and anyone directly or indirectly employed by either of them, from and against any and all liabilities, losses, claims, damages, demands expenses or actions, either at law or in equity, including court costs and attorney’s fees, that may hereafter at any time be made or brought by anyone on account of personal injury, property damage, loss on monies, or other loss, allegedly caused or incurred, in whole or in part, as a result of any negligent, wrongful, or intentional act or omission, or based on any action of fraud or defalcation by the Proposer, or anyone performing any act required of Proposer in connection with performance of the Contract awarded pursuant to this RFP. These obligations shall survive the acceptance of any goods, services, and/or performance and payment therefore by the Tampa Sports Authority.

28. DISQUALIFICATION/COLLUSION:

The Tampa Sports Authority reserves the right to disqualify Responses before or after opening, upon evidence of collusion with the intent to defraud or other illegal practices upon the part of the Proposer. The Tampa Sports Authority may consider any Response informal that is not prepared and submitted in accordance with the provisions of this RFP and may waive any informalities or irregularities in any Response, or reject any and all Responses, at its sole discretion. The Tampa Sports Authority reserves the right to reject, at its sole discretion, any Response if the evidence submitted by the Responder or an investigation of the Proposal and/or experience of the Proposer fails to satisfy the Tampa Sports Authority’s Evaluation Committee that such Proposer is sufficiently qualified or experienced to carry out the obligations as required in this RFP. The Tampa Sports Authority also reserves the right to reject all Responses to the RFP, at its sole discretion.

29. USE OF STATE CONTRACT, GPC, OR COOPERATIVE PURCHASING BIDS/AGREEMENTS:

Although the Authority and Raymond James Stadium have been identified as the recipient of the commodity/service to be provided by the proposer, the services, prices, terms, and conditions specified in the Contract shall be available to any other Authority property upon request. The Authority reserves the right to utilize applicable State of Florida Contracts, government purchasing council (GPC) Bids/proposals, or those contracts of any other federal, state, or local government entity under the terms of a bid proposal submitted to such entity, provided that such contract is procured in compliance with the procuring entity's law, bylaws, regulations, or ordinances regarding competitive solicitation, which must provide for full and open competition for any items covered by this specification when the use of same is in the best interest of the Authority. Additionally, the submission of any Response to this RFP constitutes a Response for the Governmental Purchasing Council of Hillsborough County, made under the same terms and conditions, and for the same effective period, to all public entities in Hillsborough County, Florida. Reference Laws of the State of Florida 69-1112 and 69-1119. Any Hillsborough County public entity may elect to utilize this selected Proposer at their option. All Hillsborough County public entities will negotiate their own agreement and coordinate the requirements with the successful Proposer. The Tampa Sports Authority will not be responsible for any transactions between the successful Proposer and any other Hillsborough County public entities that may elect to utilize this Response. All terms, prices and conditions of this RFP will apply between the Proposer and any other Hillsborough County public entity utilizing this Response. As a condition of using the successful Proposer(s) from this RFP, the Public Entity and Proposer(s) shall hold the Tampa Sports Authority harmless from any claims or lawsuits that may arise.

30. PROTEST PROCEDURE:

Submitters wishing to protest a procurement action or decision of the Authority relating to any procurement must follow the Authority’s Protest Procedures, a copy of which may be obtained from the Purchasing Department at djones@tampasportsauthority.com. Failure to follow said procedures will result in the denial of any protest. Submitters shall refrain from any communication with the Authority’s Board of Directors, Finance and Executive Committees, Golf Committee members, City of Tampa employees and City Council, Hillsborough County employees and Hillsborough County BOCC, media and social media outlets, or any person(s) or agencies other than the Tampa Sports Authority during the pendency of any protest.

31. TERMINATION CLAUSE:

This Contract may be terminated, in whole or in part, by the Tampa Sports Authority with or without cause, upon written notice to the Proposer. The Proposer shall be paid for services rendered to the TSA’s satisfaction through the date of termination.

TSA reserves the right to terminate this Agreement with 30 days written notice if:

a. The proposer is determined by the Authority to be in breach of any of the terms and conditions of this Agreement.

b. The Authority has determined that such termination will be in the best interest of the Authority to terminate this Agreement for its own convenience; or

c. Funds are not available for this commodity or service. The Authority's obligation is contingent upon the availability of appropriate funds.

32. OFFER ACCEPTANCE:

The signed proposal shall be considered an offer on the part of the Proposer. Such an offer shall be deemed accepted upon execution of the Agreement.

33. EXCEPTIONS:

Any deviations from the terms, conditions, or specifications in any part of this RFP must be clearly pointed out and incorporated; however, such statement shall not relieve the Proposer from meeting RFP requirements. In the absence of such statements, the TSA will assume that all items offered are in strict compliance with the RFP specifications and the successful proposer will be held responsible for such compliance.

34. OMISSIONS, ERRORS & DISCREPENSIES:

Failure or omission of any responder to receive or examine any form, instrument, or other documents shall in no way relieve any Proposer from any obligation with respect to this proposal or the evidence of compliance with this proposal. Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported in writing to the Authority's Purchasing Department. Should it be found necessary, a written addendum will be incorporated in the RFP and will become part of the Proposal/Contract. The Authority will not be responsible for any oral instructions, clarifications, or other communications.

35. AWARD WITHOUT DISCUSSION:

The Authority may award the Contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a cost or price and technical standpoint.

36. IDENTICAL/TIE BID PROPOSALS:

In the event two (2) or more Bidders have submitted the lowest and best Bids/Proposals, preference will be given in the following order:

a. A Bidder who has signed and submitted a Drug-Free Workplace Statement/Form pursuant to Section 287.087 Florida Statutes, with the bid.

b. A Bidder who is a Service-Disabled Veteran Business and who is currently registered and can provide proof of registration with Hillsborough County Small Business Enterprise and/or the City of Tampa Small Business Enterprise program(s).

c. A Bidder who is a Small Business Enterprise and can provide proof of current registration with

Hillsborough County and/or the City of Tampa’s Small Business Enterprise program(s).

d. A Bidder who has its principal place of business in Hillsborough County.

e. A Bidder who has a place of business located in Hillsborough County.

f. Otherwise, the bid/proposal may be awarded by coin toss of the best 2 out of 3.

The Authority reserves the right to reject all proposals and issue a rebid if it is deemed to be in the best interest of the Authority.

37. HUMAN RIGHTS (Equal Opportunity: Non-Discrimination Clause)

The CONTRACTOR shall comply with all Laws, Codes, and Ordinances as amended, which prohibits illegal discrimination on the basis of actual or perceived race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, or gender identity or expression, in employment, public accommodations, real estate transactions and practices, County contracting and procurement activities, and credit extension practices. The CONTRACTOR shall also comply with the requirements of all applicable federal, state and local laws, rules, regulations, ordinances and executive orders prohibiting and/or relating to discrimination, as amended and supplemented. All of the aforementioned laws, rules, regulations, ordinances and executive orders are incorporated herein by reference.

38. ASSIGNMENT OF CONTRACTUAL RIGHTS:

It is agreed that the successful bidder will not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same, or any part thereof, without previously written consent of the Authority and any surety.

39. TIMELY DELIVERY:

Time will be of the essence for any orders placed as a result of this bid. The Authority reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on the proposal form.

40. DEFAULT OF CONTRACT:

In case of default by the proposer or contractor, the Authority may procure the items or services from other sources and hold the proposer or contractor responsible for any excess costs occasioned or incurred thereby.

41. ACCEPTANCE OF MATERIAL:

The material delivered under this proposal shall remain the property of the seller until a physical inspection and actual usage of this material and/or service is made and thereafter is accepted to the satisfaction of the Authority. It must comply with the terms herein and be fully in accord with specifications and of the highest quality. In the event the material and/or services supplied to the Authority is found to be defective or does not conform to specifications, the Authority reserves the right to cancel the order upon written notice to the bidder and return the product to the bidder at the proposer’s expense.

42. DAMAGE:

Precautions should be taken to prevent damage to all property. In the event that any materials, equipment or other property of the Authority shall be damaged or destroyed by personnel furnished by Contractor, Contractor shall, at its own expense, promptly repair or replace same to the complete satisfaction of Authority. The Contractor shall repair or replace any property damaged because of failure to provide proper or adequate protection to its original state and to the satisfaction of the Owner. Any property damage should be reported to the onsite Director or Manager immediately.

43. DILIGENCE:

Due care and diligence have been used in preparing these specifications and related information. However, no warranties are made as to the accuracy and completeness of the required information. It is the responsibility of the Proposer to ensure that they have all the information necessary to affect their proposal.

The Authority will not be responsible for the failure on the part of the Proposer to determine the full extent of the risk exposure and Scope of Work required to effectively perform under Contract. Proposers are expected to examine the conditions, Score of Work, Special Conditions, Technical Specifications, and all instructions pertaining to services involved. Failure to do so will be at the Proposer’s risk.

44. RESPONSIVENESS OF PROPOSERS:

A responsive proposal is an offer to perform the scope of services called for in this Request for Proposal in accordance with all requirements of this Request for Proposal. Proposals found to be non-responsive will not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions contained herein. A Proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite, or ambiguous proposals, improper and/or undated signatures and Proposers who fail to meet all pre-requisites. NOTE: It is mandatory that all proposal forms be filled out completely and returned with your submittal.

45. ATTACHMENT TO RFP SUBMITTAL – CONFIDENTIAL MATERIAL:

The Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled “Attachment to Request for Proposals, RFP #25-17 – Confidential Material”. The Proposer must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts are to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

46. FORCE MAJEURE:

In the event that either party hereto shall be delayed or hindered in or prevented from the performance required hereunder by reason of strikes, lockouts, labor troubles, failure of power, riots, insurrection, war, acts of God, or other reason of like nature not the fault of the party delayed in performing work or doing acts (“Permitted Delay”), such party shall be excused for the period of time equivalent to the delay caused by such Permitted Delay. Notwithstanding the foregoing, any extension of time for a Permitted Delay shall be conditioned upon the party seeking an extension of time delivering written notice of such Permitted Delay to the other party within ten (10) days of the event causing the Permitted Delay.

47. COSTS INCURRED:

Tampa Sports Authority is not responsible for expenses incurred in attending any Pre-Proposal Conferences, preparation of proposal documents and submitting a proposal; therefore, such costs shall not be included in submitted proposals.

48. CHANGE ORDERS/ADJUSTMENTS:

The Authority may, at any time, by written order designated or indicated to be a Change Order, make any change or modification in the Work, or add to the Work within the general scope of the Contract specifications to complete the said work.

49. MODIFICATION OR WITHDRAWAL OF OFFER:

An offer may not be modified, withdrawn, or canceled by the Proposer for 120 days following the time and date designated for the opening of proposals (except when requested by the Authority for clarification, presentation, or best and final offers) and the Proposer so agrees by submitting its proposal. Proposers may request withdrawal of a posted, sealed Proposal prior to the scheduled opening time provided the withdrawal request is submitted to the Purchasing Department in writing via email or in person.

50. BEST & FINAL OFFERS:

If it is determined by the Procurement Manager that a Best and Final Offer should be considered in conjunction with bid submittals (i.e., tie bids, etc.), a Best and Final Offer request will be issued to the top two (2) lowest, responsive, and responsible bidders. A date and time will be set by the Procurement Manager for Best and Final Offer submissions.

51. ADVERTISING:

In submitting a proposal, Proposer agrees not to use the results as a part of any advertising.

52. COPYRIGHTED MATERIAL:

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the Authority to make paper and electronic copies necessary for the use of Authority staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

53. LICENSES AND PERMITS (if applicable):

In the performance of these services, Proposer will fully comply with all the laws and regulations of all State, Federal, County, City and/or other governmental authorities and agencies as required by reason of these services or duties to be performed hereunder. Proposer will hold Authority harmless from any liability which may be imposed upon Authority by reason of any alleged violation of the law by Proposer, or for failure to pay taxes or secure necessary licenses or permits. Contractor shall be responsible for all licenses, permits, costs and expenses individual incurs in the performance of services under this Agreement, including all taxes and assessments resulting therefrom. The Contractor and/or (if applicable) his subcontractors must have and maintain at their expense all necessary applicable licenses and permits. The Contractor and any of his subcontractors must be licensed by the State of Florida, Hillsborough County, or the City of Tampa to perform all applicable work required under this contract. A copy of the Contractor’s license(s) should be submitted to the Authority’s Purchasing Department with their Bid Proposal. In the performance of these services, Contractor will fully comply with all the laws and regulations of all Federal, State, County, City and of other governmental authorities or agencies as required by reason of these services or duties to be performed hereunder. Contractor will hold the Authority harmless from any liability which may be imposed upon Authority by reason of any alleged violation of the law by contractor, or for failure to pay taxes or secure necessary licenses or permits. Contractor shall be responsible for all licenses, permits, costs and expenses individual incurs in the performance of services under this Agreement, including all taxes and assessments resulting therefrom. Contractor shall be responsible for all licenses, permits, surveys, costs and expenses individual incurs in the performance of services under this Agreement, including all taxes and assessments resulting therefrom. Contact the City of Tampa Construction Services, 2555 E. Hanna Avenue, Tampa, FL 33610 (813) 274-3100.

54. AUTHORIZATION TO DO BUSINESS IN THE STATE OF FLORIDA:

The Authority requires all companies who are awarded a bid/proposal to provide proof of “active/current” registration with the Florida Department of State; Division of Corporations prior to any start of work or providing of any commodity/good to the Authority.

55. SUNSHINE MEETING LAW EXEMPTIONS (Pursuant to section 286.113, F.S.):

The following meetings are closed to the public; however, the Authority will make recordings of these meetings available to the public 30 days after the opening of bids or replies, whichever occurs first.

a. Meetings where proposers make oral presentations or answer questions as part of a competitive solicitation.

b. Meetings of a TSA evaluation, grading or negotiating team to discuss negotiation strategy.

c. Negotiation sessions with proposers.

56. DUTY UNDER PUBLIC RECORDS LAW

If the contracted proposer (“Contractor”) has questions regarding the application of chapter 119, Florida Statutes, to the contractor's duty to provide public records relating to this contract, contact, the custodian of public records at 4201 North Dale Mabry Highway, Tampa, Florida 33607, (813) 350-6515 and/or

PUBLICRECORDS@TAMPASPORTSAUTHORITY.COM

The contractor shall comply with applicable public records laws and shall:

a. Keep and maintain public records required by the Authority to perform the service required under this

Contract.

b. Upon request from the Authority's custodian of public records, provide the Authority with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 Florida Statutes, or as otherwise provided by law.

c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the contractor does not transfer the records to the Authority.

d. Upon completion of the Contract, transfer, at no cost, to the Authority all public records in possession of the Contractor or keep and maintain public records required by the Authority to perform the service.

If the Contractor transfers all public records to the Authority upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Authority, upon request from the Authority's custodian of public records, in a format that is compatible with the information technology systems of the Authority.

e. A request to inspect or copy public records relating to this contract must be made directly to the Authority. If the Authority does not possess the requested records, it shall immediately notify the Contractor of the request, and the Contractor must provide the records to the Authority or allow the records to be inspected or copied within a reasonable time.

f. If the Contractor does not comply with the Authority's request for records, the Authority shall enforce these contract provisions in accordance with the Contract.

g. If Contractor fails to provide requested public records to the Authority within a reasonable time, Contractor may be subject to penalties under Section 119.10, Florida Statutes.

mailto:PUBLICRECORDS@TAMPASPORTSAUTHORITY.COM

57. EX PARTE COMMUNICATION:

To ensure fair evaluation of proposals/bids, ex parte communication initiated by Proposers is prohibited from the time the Responses are opened until the final decision has been made. No Proposer may initiate communication with any City Council Member, County Commissioner or any Tampa Sports Authority director, board member, official, staff, contractor, or employee who is participating in the evaluation process. All communication initiated by a Proposer after the Responses are opened must be in writing to:

Deltecia Jones, Procurement Manager, Purchasing Department 4201 N. Dale Mabry Highway, Tampa, FL 33607 Email: djones@tampasportsauthority.com

The Evaluation Committee/Staff members may, however, initiate communication with any Proposer to obtain additional information or clarification necessary for fair evaluation of their bid proposal. Ex parte communication initiated by a Responder may disqualify that Proposer from consideration for this or future Request for Proposals.

58. RFP (BOND) SECURITY

A. Each proposal must be accompanied by (1) cash, (2) a Cashier’s or Certified Check of the Proposer, made payable to the Authority, or (3) a proposer’s bond on the Bid Bond Form provided herein (if applicable) in an amount not less than 5% of their bid proposal. For the purposes of this provision the amount of the bid shall be the Base Bid. The proposers’ bond shall be issued by a surety company licensed to conduct business in Florida, which is on the approved U.S. Treasury List, which obtained an A- rating by the latest Best Insurance Guide and which is otherwise acceptable to the Authority. The Bid Bond or a copy (if the proposal is emailed) must be submitted with your bid/proposal.

B. Said bid security is given as a guarantee that the Proposer will enter into a contract, if awarded the work and, in the case of refusal or failure to so enter into said contract, the security shall be declared

C. forfeited to the Authority. Such security shall be returned to all but the three lowest Proposers within three days after the opening of the RFPs and the remaining security will be returned within 48 hours after the Authority and the successful Proposer has executed the Contract. If no Contract has been awarded or the proposer has not been notified of the acceptance of their submittal, within forty-five (45) days of the RFP opening, the Proposer may withdraw their submittal and request the return of their bid security. If, at the Authority’s request, the Proposer agrees to extend and maintain their bid submittal beyond the specified 120 days, their bid security will not be returned.

The Proposer hereby agrees that all RFP prices are firm, fixed prices which the Authority may accept up to 120 days from RFP opening.

59. PERFORMANCE AND PAYMENT BOND SECURITY

The Successful proposer shall furnish and record in the official records of the County where the project is located a Performance and Payment Bond. The performance bond shall be in an amount equal to one hundred percent (100%) of the average annual Contract Sum as security for the faithful performance of the Contract. The Payment Bond shall be in an amount not less than one hundred percent (100%) of the average annual Contract Sum, as security for the payment of all people performing labor and/or furnishing materials under this Contract. Both the Performance and Payment Bond shall be in the forms set forth in the Contract Documents (if applicable) and shall be written by sureties which are licensed to do business in the State of Florida, which are currently on the approved U.S. Treasury List of Sureties, which maintain an A- rating with Best Insurance Guide and are otherwise acceptable to the Authority. The Performance and Payment Bond shall be in separate instruments and shall be delivered to the Authority not later than the date of execution of the Contract. No work or mobilization may proceed until both bonds are executed and delivered to the

60. LIQUIDATED DAMAGES:

Time of Completion Time is of the essence in the performance of this Contract. The Contractor shall commence and complete the Work within the Contract Time established in the Contract Documents, as may be modified by Change Order.

If the Contractor fails to achieve Substantial Completion of the…