PreProposal_Meeting_AttendeesRFP_2517_ElevatorEscalator.pdf

This is a Pre-Proposal Meeting Attendees document for RFP 25-17 issued by the Tampa Sports Authority for the replacement of all elevators and escalators at Raymond James Stadium in Tampa, Florida. The project scope includes removal and modernization of twenty existing escalators and ten existing elevators that have exceeded the industry standard 20-25 year lifecycle. All escalators must be reversible with a minimum of two flat steps at the top and bottom, with east and west club escalators operating in tandem. All elevators must include modernized push buttons, car position indicators, lighting, and key-switch floor lockoff capabilities integrated with the existing access control system. A mandatory pre-proposal meeting was held on September 9, 2026, with proposals due by September 22, 2026. Written questions are due by September 16, 2026 at 10:00 AM. Shortlist notifications occur October 8, 2026, with presentations and interviews scheduled for October 14-15, 2026, and final ranking on October 20, 2026. Contract award is anticipated following Finance Committee approval on October 27, 2026 and Board approval on November 3, 2026. The contract extends through certificate of occupancy upon project completion.

Pricing shall be submitted on an F.O.B. basis to Tampa, Florida, with all applicable federal, state, and local taxes excluded. A bid bond equal to 5 percent of the proposal amount is required, and the selected contractor must furnish performance and payment bonds equal to 100 percent of the contract sum. The contractor must maintain Commercial General Liability Insurance of $1 million combined single limit and Professional Liability Insurance of $1 million, along with Workers' Compensation per Florida statute. SBE and Veteran Owned Business participation is weighted at 10 points on the shortlist evaluation with up to 5 bonus points available for certification. Schindler Elevator Corporation has maintained the existing equipment since 1998 and will continue under that maintenance contract until removal begins. Liquidated damages are assessed at $1,500 per calendar day for failure to achieve substantial completion and $750 per calendar day for failure to achieve final completion. The contractor is responsible for all permitting, inspections, and associated building work including potential lighting, emergency power operations, disconnects, and HVAC upgrades in machine rooms.